--- title: "ITT for Graduation Robe Hire and Graduation Photography & Filming" ocid: "ocds-b5fd17-04a2bca8-cf44-40f4-9b63-9f99555decb2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-04a2bca8-cf44-40f4-9b63-9f99555decb2" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-04a2bca8-cf44-40f4-9b63-9f99555decb2.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-04a2bca8-cf44-40f4-9b63-9f99555decb2.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY COLLEGE LONDON" published: "2019-11-08" --- # ITT for Graduation Robe Hire and Graduation Photography & Filming Buyer: UNIVERSITY COLLEGE LONDON Current stage: Tender OCID: ocds-b5fd17-04a2bca8-cf44-40f4-9b63-9f99555decb2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-04a2bca8-cf44-40f4-9b63-9f99555decb2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-04a2bca8-cf44-40f4-9b63-9f99555decb2.json) ## Summary The University College London (UCL) is initiating a public tender for the "ITT for Graduation Robe Hire and Graduation Photography & Filming." This opportunity falls within the services industry, specifically under the miscellaneous outerwear and motion picture production categories. The procurement process is currently in the Tender stage, with the tender period set to close on 22nd November 2019. The contract is expected to commence on 20th January 2020 and will run until 20th January 2021, with a potential one-year extension. This tender is open to bids for one or both lots, which include graduation gown hire and photography services for UCL's graduation ceremonies held in London. This tender presents significant opportunities for businesses specialising in event services, particularly those involved in photography, video production, and clothing rental. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, particularly those with experience in providing high-quality gown hire and professional photography services. Engaging with UCL could enhance visibility and create a steady stream of business, especially as the number of graduation ceremonies is projected to increase in the coming years. ## Notice In 2019 UCL had 25 graduation ceremonies, comprising over 12,000 students, over 20,000 guests and over 500 members of academic staff. It is anticipated that these numbers will increase over the next few years as the student body continues to grow. UCL is looking to engage with a Supplier to provide photography and filming services and robe hire at all graduation ceremonies in 2020 (with the potential for a one year extension). This contract opportunity is divided into the following lots: (a) Lot 1 - Graduation Gown Hire and Purchases - UCL is looking to engage a supplier to provide a hire service for student and academic staff gowns for all graduation ceremonies in 2020 in the first instance (with the potential to extend for one year). (b) Lot 2 - Graduation Photography and Filming Services - UCL is looking to engage with a supplier to provide photography and filming services at all graduation ceremonies in 2020 (with the potential to extend for one year). Tenders may be submitted for one, or both lots. UCL will advertise the Supplier as the official photography and filming company through email and web-based medium. In return for this opportunity, the Supplier and UCL will operate a concession agreement, whereby the supplier will pay UCL a percentage of their earnings for all jobs. The specification detailing UCL's full requirements is set out in Schedule 5 ("Specification") and should be read before Bidders begin to respond to this ITT. Additional information: Please note that the only way to submit bids for this Project is via our Tendering Portal In-Tend, which is where all documentation for it is retained: https://in-tendhost.co.uk/ucl/aspx/Home ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5ca3bfd1-3b70-4f3e-925e-7164943ada23 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Nov 2019 | | Submission deadline | 22 Nov 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 20 Jan 2020 - 20 Jan 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY COLLEGE LONDON | | Locality | LONDON | | Post town | Central London | | Postcode | WC1E 6BT | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI36 Camden | | Local authority | Camden | | Electoral ward | Bloomsbury | | Westminster constituency | Holborn and St Pancras | | Delivery location | TLI London | ## CPV Codes ### Divisions - 18 - Clothing, footwear, luggage articles and accessories - 92 - Recreational, cultural and sporting services ### Codes - 18230000 - Miscellaneous outerwear - 18410000 - Special clothing - 92111000 - Motion picture and video production services - 92112000 - Services in connection with motion-picture and video-tape production ## Release History - 8 Nov 2019 at 11:42 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5ca3bfd1-3b70-4f3e-925e-7164943ada23 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5ca3bfd1-3b70-4f3e-925e-7164943ada23 8th November 2019 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/ucl/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-04a2bca8-cf44-40f4-9b63-9f99555decb2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-04a2bca8-cf44-40f4-9b63-9f99555decb2.json.