--- title: "23031 Cambridgeshire County Council Building, Mechanical & Electrical Services Maintenance Contract" ocid: "ocds-b5fd17-051de74e-3d47-47e1-98f2-a5777b63a268" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-051de74e-3d47-47e1-98f2-a5777b63a268" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-051de74e-3d47-47e1-98f2-a5777b63a268.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-051de74e-3d47-47e1-98f2-a5777b63a268.json" source: "Contracts Finder" current_stage: "Award" buyer: "CAMBRIDGESHIRE COUNTY COUNCIL" published: "2024-08-08" --- # 23031 Cambridgeshire County Council Building, Mechanical & Electrical Services Maintenance Contract Buyer: CAMBRIDGESHIRE COUNTY COUNCIL Current stage: Award OCID: ocds-b5fd17-051de74e-3d47-47e1-98f2-a5777b63a268 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-051de74e-3d47-47e1-98f2-a5777b63a268) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-051de74e-3d47-47e1-98f2-a5777b63a268.json) ## Summary Cambridgeshire County Council (CCC), located in Huntingdon, United Kingdom, has awarded a contract for their Building, Mechanical & Electrical Services Maintenance needs. The contract, titled '23031 Cambridgeshire County Council Building, Mechanical & Electrical Services Maintenance Contract,' falls under the industry category of Repair and Maintenance Services. The procurement process, guided by a restricted procedure, culminated in an award on 6th August 2024. The contract's timeline spans from 1st November 2024 to 31st October 2027, with potential extensions, covering approximately 160 corporate buildings across Cambridgeshire. This procurement focuses on both planned and reactive maintenance, servicing mechanical and electrical plant, and ensuring statutory testing and inspections, with an overall estimated value ranging between £10,000,000 and £20,000,000. This tender presents a significant opportunity for businesses specialising in building maintenance, mechanical and electrical services. SMEs are particularly encouraged to apply as the contract provides extensive scope for business growth through long-term engagement with CCC. The awarded provider, Kier Workplace Services, will be required to deliver high-quality preventive and reactive maintenance services, supported by a 24/7 helpdesk and efficient contract management. Companies with expertise in statutory testing, asset management, and lifecycle reporting will find the opportunity particularly suited to their capabilities, offering a stable and potentially lucrative business engagement over several years. ## Notice Cambridgeshire County Council (CCC) (The Authority) is a rural county council with a portfolio of approximately 160 corporate buildings spread across the region. CCC is publishing a re-procurement exercise to supply services and works in respect of the Building, Mechanical and Electrical Services maintenance requirements, which will include the need for preventative maintenance, reactive maintenance and small minor project works. The Authority wishes to appoint a single Provider to provide planned and reactive repairs, servicing and testing of all equipment as detailed within the specification to the organisation across a variety of properties within the geographical boundaries of Cambridgeshire. An example of the requirements of this contract are: * Servicing and planned preventative maintenance (PPM) services of Mechanical and Electrical plant and equipment. Statutory inspections & testing. * Reactive maintenance to buildings in a timely and efficient manner, in line with timescales as detailed in the specification. * Having the support staff in the form of a 24/7 helpdesk facility which can be viewed by the Client for progress monitoring and can link to the Client's helpdesk system. * Invoice management procedures to deliver a managed and timely turnaround of Purchase Orders into accurate Invoices with the correct documentation as detailed within the specification document. * Contract management capable of directing day to day issues and offering effective and cost-efficient solutions. * Contract Management capable of reviewing throughput of work to ensure regular reporting of recommendations and follow-on work. * Capable of evaluating the work required resulting from reactive calls and any uplift requirements. Supplying progress reports to the helpdesk as required * Able to carry out a full regime of statutory testing, monitoring and reporting including updating the Council's asset management system in a timely manner as set out in the KPIs. * Able to complete annual lifecycle reports to assist the Council in budget-planning and understanding the state of our assets in a 5-year look ahead, and this meet the LCM standards set by the Council. * Able to update our asset management system with any asset changes and O&M manuals for new installations and add to PPM schedules as appropriate. It is expected that an initial contract will last for a period of 3 years with 2 options to extend for 1 further year each time (3+1+1). It is difficult to predict the exact value of this contract as the Authority's property portfolio is likely to vary over the contract term, but it is estimated that the total value will not be less PS10,000,000 or greater than PS20,000,000. Additional information: The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner. Potential Providers will need to register an account via the "Procontract Portal" at https://procontract.due-north.com/Advert/Index?advertId=3b5268c5-1fcf-ee11-8127-005056b64545 ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6349acfe-506f-4678-963f-bd44dce36bdc | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | SME | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Aug 2024 | | Submission deadline | 22 Mar 2024 | | Future notice date | Not specified | | Award date | 5 Aug 2024 | | Contract period | 1 Nov 2024 - 31 Oct 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £20,000,000 | | Lots value | Not specified | | Awards value | £20,000,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAMBRIDGESHIRE COUNTY COUNCIL | | Locality | HUNTINGDON | | Post town | Peterborough | | Postcode | PE28 4YE | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH4 Cambridgeshire and Peterborough | | ITL 3 | TLH42 Cambridgeshire CC | | Local authority | Huntingdonshire | | Electoral ward | The Stukeleys | | Westminster constituency | Huntingdon | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | KIER WORKPLACE SERVICES | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50000000 - Repair and maintenance services ## Release History - 8 Aug 2024 at 08:40 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/6349acfe-506f-4678-963f-bd44dce36bdc - 19 Feb 2024 at 15:54 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b7ce11ad-8f95-4351-9120-7651353ba702 - 19 Feb 2024 at 15:49 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/f070cfd4-e1e3-46fb-b4b9-f7c77bfc6c50 - 19 Feb 2024 at 15:45 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e6ff2c2d-a483-4a0f-951c-e178ad32ac37 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/6349acfe-506f-4678-963f-bd44dce36bdc 8th August 2024 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/b7ce11ad-8f95-4351-9120-7651353ba702 19th February 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/f070cfd4-e1e3-46fb-b4b9-f7c77bfc6c50 19th February 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/e6ff2c2d-a483-4a0f-951c-e178ad32ac37 19th February 2024 - Opportunity notice on Contracts Finder ## Notice URLs - https://procontract.due-north.com/Advert/Index?advertId=3b5268c5-1fcf-ee11-8127-005056b64545 - https://www.cambridgeshire.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-051de74e-3d47-47e1-98f2-a5777b63a268. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-051de74e-3d47-47e1-98f2-a5777b63a268.json.