---
title: "Archive and Secure Off-Site Storage Facility for University Documents"
ocid: "ocds-b5fd17-054e60e1-58ce-4192-8145-c2002f705213"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-054e60e1-58ce-4192-8145-c2002f705213"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-054e60e1-58ce-4192-8145-c2002f705213.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-054e60e1-58ce-4192-8145-c2002f705213.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF BEDFORDSHIRE"
published: "2021-07-06"
---

# Archive and Secure Off-Site Storage Facility for University Documents

Buyer: UNIVERSITY OF BEDFORDSHIRE  
Current stage: Award  
OCID: ocds-b5fd17-054e60e1-58ce-4192-8145-c2002f705213

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-054e60e1-58ce-4192-8145-c2002f705213)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-054e60e1-58ce-4192-8145-c2002f705213.json)

## Summary

The University of Bedfordshire has conducted a procurement process for the title "Archive and Secure Off-Site Storage Facility for University Documents." This tender is classified under the industry category of document management services and is located in Luton, England. The procurement method used is a tender, which is currently in the award stage. The tender period ended on 1st March 2019, and the contract is scheduled to commence on 1st April 2019, lasting until 1st April 2022. Service Providers are required to have a proven record in managing similar contracts and must comply with the University's Terms and Conditions as outlined in the tender documents.

This tender presents opportunities for business growth, particularly for small and medium-sized enterprises (SMEs) specialising in secure document management and storage solutions. Those with experience in providing off-site storage, document retrieval, and secure destruction services would be well-suited to compete for this contract, given the University’s increasing demand for handling over 3,000 boxes with an expected growth of an additional 100-200 boxes per year over the next three years.

## Notice

The University is sourcing a Service Provider for archiving and secure off-site document storage. The requirement is for secure document storage, regular scanned and hard copy retrieval across all campuses and secure destruction in line with all legislation and the University's requirements. The University has over 3,000 boxes in off-site storage with an estimated increase of approximately of 100-200 boxes per annum over the next 3 years. Service Providers must have a proven record in this industry and provide examples of successfully managing this type of contract. All contracts resulting from this tender will be against the University's Terms and Conditions (enclosed in tender documentation). This is a mandatory requirement of the tender. Additional information: You will need to register and express an interest on the University's Procurement Website : https://in-tendhost.co.uk/universityofbedfordshire/aspx/Home

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/198b9b04-7ae8-487e-ad1a-dafeac666b8e |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Other - Tender |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Jul 2021 |
| Submission deadline | 1 Mar 2019 |
| Future notice date | Not specified |
| Award date | 13 Apr 2015 |
| Contract period | 31 Mar 2019 - 1 Apr 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF BEDFORDSHIRE |
| Locality | LUTON |
| Post town | Luton |
| Postcode | LU1 3JU |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH21 Luton |
| Local authority | Luton |
| Electoral ward | Central |
| Westminster constituency | Luton South and South Bedfordshire |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | UNIVERSITY OF BEDFORDSHIRE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72512000 - Document management services

## Release History

- 6 Jul 2021 at 11:05 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/198b9b04-7ae8-487e-ad1a-dafeac666b8e
- 30 Jan 2019 at 16:02 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d9f7a3c4-3516-40a1-90d4-dc4778a6a474

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/198b9b04-7ae8-487e-ad1a-dafeac666b8e
  6th July 2021 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/d9f7a3c4-3516-40a1-90d4-dc4778a6a474
  30th January 2019 - Opportunity notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/universityofbedfordshire/aspx/Home

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-054e60e1-58ce-4192-8145-c2002f705213. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-054e60e1-58ce-4192-8145-c2002f705213.json.