---
title: "CON19015 - Polar Sediment Core Facility - British Antartic Survey (BAS) - RFP"
ocid: "ocds-b5fd17-058a9f43-7b3a-4ca3-b005-07142118fafc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-058a9f43-7b3a-4ca3-b005-07142118fafc"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-058a9f43-7b3a-4ca3-b005-07142118fafc.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-058a9f43-7b3a-4ca3-b005-07142118fafc.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UK SHARED BUSINESS SERVICES LIMITED"
published: "2020-02-19"
---

# CON19015 - Polar Sediment Core Facility - British Antartic Survey (BAS) - RFP

Buyer: UK SHARED BUSINESS SERVICES LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-058a9f43-7b3a-4ca3-b005-07142118fafc

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## Summary

The UK Shared Business Services Limited (UK SBS) is currently managing an open procurement process for the 'Polar Sediment Core Facility' project for the British Antarctic Survey (BAS). The tender seeks to enhance the refrigeration plant and cold room structures, facilitating the completion of phase 3 of the Polar Marine Aquarium project. Proposals must be submitted by 11:00 A.M. on 9th December 2019, with a total contract value of approximately £420,000. The contract period is scheduled to commence on 3rd February 2020 and concludes on 29th May 2020, with a primary focus on construction and engineering services based in Cambridge (CB3 0ET).

This tender presents a significant opportunity for businesses specialising in environmentally friendly cooling and refrigeration technologies. Companies experienced in energy-efficient construction and engineering solutions would be particularly well-suited to compete. With a strong emphasis on using natural refrigerants and carbon reduction strategies, this project aligns with sustainable practices, making it an ideal fit for innovative SMEs looking to expand their portfolio in the public sector.

## Notice

The final date and time for submission of bids is Monday December 9th at 11.00 A.M. DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. Brief Description of Requirement. The refrigeration plant and cold room structures are at the end of their lifespan, resulting in difficulty maintaining reliability. The risk is system breakdown and loss of valuable and irreplaceable samples. The specification will address the methodology to meet the project objectives, which are completion of phase 3 PSCR of the Polar Marine Aquarium project, completing the provision of a modern energy-efficient and environmentally friendly science facility. The current setup of the science facility comprises the following areas: * Two cold rooms used for core storage designed to control temperature at +4degC * A suite of laboratories used to process the sediment core samples * Storage area and mezzanine for combined storage of sampling equipment and engineering materials. The existing facility represents high percentage of electricity used at the BAS Cambridge site. The current project presents a unique opportunity for BAS to initiate future proofing the science facilities that require cooling and refrigeration and remove HFCs from the respective systems. The preferred option is the use of natural refrigerant cooling system and in particular CO2-based cooling and refrigeration. Delivering a sustainable and efficient natural refrigerant system is a priority on this project and will facilitate BAS to meet its carbon reduction target. Note: the existing installation requires considerable manual handling, so understanding these limitations and creating a design which improves on this is important to the success of the project. Please ensure you review all attached information to ensure understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. The contract will be awarded based on the evaluation criteria set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta e Sourcing Portal for this procurement. To register on the Delta eSourcing portal please us the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing portal and wish to participate in this procurement please use the link https://uksbs.delta-esourcing.com and follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using Access Code: Y29QP873DR Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this is unfortunately a system generated error that is outside the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0b0ddb2d-30f6-4816-a60e-7dc90a301cbe |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Feb 2020 |
| Submission deadline | 9 Dec 2019 |
| Future notice date | Not specified |
| Award date | 3 Feb 2020 |
| Contract period | 3 Feb 2020 - 29 May 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £420,000 |
| Lots value | Not specified |
| Awards value | £398,539 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UK SHARED BUSINESS SERVICES LIMITED |
| Locality | SWINDON |
| Post town | Swindon |
| Postcode | SN2 1FF |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Rodbourne Cheney |
| Westminster constituency | Swindon North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GREEN COOLING |

## CPV Codes

### Divisions

- 45 - Construction work
- 71 - Architectural, construction, engineering and inspection services

### Codes

- 45000000 - Construction work
- 71300000 - Engineering services

## Release History

- 19 Feb 2020 at 14:36 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0b0ddb2d-30f6-4816-a60e-7dc90a301cbe
- 31 Oct 2019 at 08:15 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3aad3622-70d1-43ea-8a32-b55a15fcbc97

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/0b0ddb2d-30f6-4816-a60e-7dc90a301cbe
  19th February 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/3aad3622-70d1-43ea-8a32-b55a15fcbc97
  31st October 2019 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/41ce7201-d5de-4f67-8cd2-cef9d1f4569b
  Appendix B - PSCF - Specification
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/85f8e326-e1e9-4aec-b4b8-c681f4a5642b
  CON19015 - Polar Sediment Core Facility - Request for Proposal RFP
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/dac10d35-2baf-4bdd-b623-e44551e958ee
  CON19015 - Polar Sediment Core Facility - Request for Proposal Questions - RFPQ
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f104bb60-0cf7-4fd7-9674-3c420bb5c338
  AW5.2 Price Schedule
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/3758c2f4-fb5a-422f-8b62-5eafaacde01e
  AW4.1 ECSC4 Terms and Conditions
- https://uksbs.delta-esourcing.com
  Delta eSourcing Portal

## Notice URLs

- http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx
- https://www.uksbs.co.uk/pages/default.aspx

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-058a9f43-7b3a-4ca3-b005-07142118fafc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-058a9f43-7b3a-4ca3-b005-07142118fafc.json.