--- title: "Hotel and events booking system (Access Point) - Request for Information" ocid: "ocds-b5fd17-069c8ff5-6b80-446a-ae85-66c4b7520a7f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-069c8ff5-6b80-446a-ae85-66c4b7520a7f" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-069c8ff5-6b80-446a-ae85-66c4b7520a7f.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-069c8ff5-6b80-446a-ae85-66c4b7520a7f.json" source: "Contracts Finder" current_stage: "Planning" buyer: "COLLEGE OF POLICING LIMITED" published: "2023-08-23" --- # Hotel and events booking system (Access Point) - Request for Information Buyer: COLLEGE OF POLICING LIMITED Current stage: Planning OCID: ocds-b5fd17-069c8ff5-6b80-446a-ae85-66c4b7520a7f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-069c8ff5-6b80-446a-ae85-66c4b7520a7f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-069c8ff5-6b80-446a-ae85-66c4b7520a7f.json) ## Summary The College of Policing Limited, a Civil Service Department based in England, has initiated a planning procurement process for a "Hotel and events booking system (Access Point) - Request for Information". The procurement aims to acquire facilities management software to manage hotel accommodation, event bookings, catering services, and delegate scheduling across their two sites. Key milestones include the engagement end date set for 14th September 2023. This tender presents an opportunity for businesses providing facilities management software, training software packages, and industry-specific software development services to compete. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are suitable for this procurement process. Interested parties should submit their responses to CPU.Tenders@college.police.uk by the deadline of 14th September 2023. ## Notice As a Civil Service Department, The College of Policing is the professional body for all in policing in England and Wales. We have two sites where we host delegates and we generate revenue by hosting events, training courses and offer hotel accommodation. All onsite events and hotel stays have the option for delegates to access our onsite catering services. One site has 384 rooms and the second site has 80 rooms. The solution is required to manage our hotel, on-site/off-site/online events and courses including delegate booking, scheduling of room and trainer resources, invoice tracking and payment. Delegates will not 'sit' any training courses within the solution. The solution would need to manage tasks performed by our onsite reception, security, catering, and housekeeping teams. We also have remote based admin teams that manage the creation of events, scheduling and room resourcing for hotel/ events. We require a booking journey for guests and delegates so they can self-book their accommodation/event or be booked on by someone else. The solution should provide reporting analytics features for us to generate metrics for Management Information reporting on all aspects of our activity. All functionality should be auditable and utilise Role Based Access Control (RBAC). The solution should allow for customisation by us, on screens such the booking forms, event types and user/trainer profiles. Data should be stored/platform hosted in UK or European Economic Area. All staff who have access to the system must be vetted at NPPV2 for non-privileged users and NPPV3 for privileged users. We will consider one single integrated solution or separate solutions which may or may not be integrated to fulfil our requirements. Please provide responses to the following email address CPU.Tenders@college.police.uk by the response deadline, 5pm, 14 September 2023 ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4a2bd963-d608-4458-a8a0-c40e6da7f52e | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Aug 2023 | | Submission deadline | Not specified | | Future notice date | 14 Sep 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | COLLEGE OF POLICING LIMITED | | Locality | HARROGATE | | Post town | Harrogate | | Postcode | HG3 1UF | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE2 North Yorkshire | | ITL 3 | TLE22 North Yorkshire | | Local authority | North Yorkshire | | Electoral ward | Harlow & St. Georges | | Westminster constituency | Harrogate and Knaresborough | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 55 - Hotel, restaurant and retail trade services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 98 - Other community, social and personal services ### Codes - 48420000 - Facilities management software package and software package suite - 48931000 - Training software package - 55000000 - Hotel, restaurant and retail trade services - 72212100 - Industry specific software development services - 72212333 - Contact management software development services - 72212445 - Customer Relation Management software development services - 72212450 - Time accounting or human resources software development services - 72212517 - IT software development services - 72212900 - Miscellaneous software development services and computer systems - 72212931 - Training software development services - 72261000 - Software support services - 72262000 - Software development services - 72263000 - Software implementation services - 72264000 - Software reproduction services - 72265000 - Software configuration services - 72266000 - Software consultancy services - 79952000 - Event services - 79993000 - Building and facilities management services - 98341100 - Accommodation management services ## Release History - 23 Aug 2023 at 14:28 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/4a2bd963-d608-4458-a8a0-c40e6da7f52e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/4a2bd963-d608-4458-a8a0-c40e6da7f52e 23rd August 2023 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/84c6c578-62c7-4b4c-a631-f41c0d724f9a ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-069c8ff5-6b80-446a-ae85-66c4b7520a7f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-069c8ff5-6b80-446a-ae85-66c4b7520a7f.json.