---
title: "Logistics planning tool (replacement for rostering and mutual aid systems)"
ocid: "ocds-b5fd17-06b638d6-ca0d-453b-9753-784c203cf947"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-06b638d6-ca0d-453b-9753-784c203cf947"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-06b638d6-ca0d-453b-9753-784c203cf947.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-06b638d6-ca0d-453b-9753-784c203cf947.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "ENVIRONMENT AGENCY"
published: "2022-11-28"
---

# Logistics planning tool (replacement for rostering and mutual aid systems)

Buyer: ENVIRONMENT AGENCY  
Current stage: Tender  
OCID: ocds-b5fd17-06b638d6-ca0d-453b-9753-784c203cf947

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## Summary

The Environment Agency has initiated a tender for the provision of a Logistics Planning tool to improve operational management and response capabilities, allowing Duty, Standby, and Incident Rostering, Mutual Aid, and flexible data exchange functionalities. This opportunity falls under the IT services category with a total contract value of £9,000,000. The tender is currently at the open procedure stage with a tender period ending on 20th January 2023 and a contract period from 3rd April 2023 to 1st April 2033.

This tender presents a lucrative opportunity for IT services providers experienced in consulting, software development, and support to enhance their portfolio and expand their client base. Small and medium-sized enterprises (SMEs) with expertise in logistics planning and ITIL v4 service management are particularly well-suited to compete for this contract, which is being procured by the Environment Agency based in Bristol, United Kingdom.

## Notice

The overall scope for the Services is for the Supplier to provide the following core Logistics Planning functionality for End Users, including: * Duty, Standby and Incident Rostering capability; * Mutual Aid capability (e.g. sharing staff and Equipment Assets between different teams, such as the Buyer's Area Teams) in order to support Incidents; * creation and maintenance of a Logistics Planning application accessible from standard web browsers on desktop and mobile devices; * an ability to restrict access to functionality and data based on an End User's Persona, Incident Role and Organisational Unit; * reporting and notifications to support operational management and alerting of End Users as to necessary actions; * a capability to ingest and export data via APIs and dataset files; * self-service configuration and admin functions which allows the Buyer to perform routine maintenance tasks (e.g. adding new categories of Equipment Assets, adding new Incident Roles, or creating new Shift Templates); * provision of Documentation for training and End User help; and * IT Service Management (in accordance with ITIL v4) for the Logistics Planning application. Additionally, the Buyer requires a Logistics Planning application that enables future flexibility in order to extend the use of the Supplier System beyond that of the Buyer to other Defra Group organisations. This may include the implementation of future requirements, including (but not limited to): * the Supplier must have a product roadmap which includes functionality readily available in the proposed product suite beyond the functionality currently stated in the Contract that the Buyer may wish to implement via the Variation Procedure; * the Supplier may be required to exchange data and enable interoperability across new data and information systems and services. This could be via file-based interfaces or in near real-time (e.g. by means of an open API, enabling unfettered access to all data wherever it is stored); * the Supplier may be required to support Rostering of resources including staff, other organisations, services and Equipment Assets for other Defra Group bodies; * the Supplier may be required to utilise capabilities in the product roadmap that could be used to replace other (aged) Defra Group systems (in whole or in part); and * the Supplier must propose new ideas, innovations, and service improvements via a bi-annual Continuous Improvement Plan that the Buyer may wish to implement via the Variation Procedure.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/54066954-6e03-4b78-b44a-bc56e23ddb98 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Nov 2022 |
| Submission deadline | 20 Jan 2023 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 2 Apr 2023 - 1 Apr 2033 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £9,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ENVIRONMENT AGENCY |
| Locality | BRISTOL |
| Post town | Bristol |
| Postcode | BS1 5AH |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK51 Bristol, City of |
| Local authority | Bristol, City of |
| Electoral ward | Hotwells and Harbourside |
| Westminster constituency | Bristol Central |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 28 Nov 2022 at 15:03 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/54066954-6e03-4b78-b44a-bc56e23ddb98

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/54066954-6e03-4b78-b44a-bc56e23ddb98
  28th November 2022 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/30081363-b7c1-41e8-90be-8292c67eebcd
  Bidder Pack Part Two - Tender Response Instructions
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/aec258b3-8b86-4a0d-88a3-f42fade4c7fa
  Bidder Pack Part One - Core Requirements
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/6433ae8a-d5b2-4b5a-9baa-3b90910df862
  Bidder Pack Part Three - Pricing Schedule
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/8a2fafdf-88d7-42c0-a693-38c0496da507
  Bidder Pack Part Four - Form of Tender
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/61c7e9e9-0e78-418c-8257-bec5bc8d5284
  LPT_Schedule_1_-_Definitions_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/922c4da1-0c8a-4a6e-88ac-7b7fde0c63f8
  LPT_Award_Form_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/724b2b34-bc95-4a54-9841-e2674fcb6044
  LPT_Core_Terms_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/8e4b23d4-ebee-4894-89ff-ed62bd4c1370
  LPT_Schedule_2_-_Specification_Appendix 1_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/8fd28158-741b-44c4-be47-81d65605356e
  LPT_Schedule_3_-_Charges_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f6c303f2-c49a-4c37-acbe-28caba30cf9f
  LPT_Schedule_5_-_Commercially_Sensitive_Information_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/8c289ade-cd5c-4d63-8fcf-aa4de7558b4e
  LPT_Schedule_6_-_Transparency_Reports_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/53b7a82e-8ba8-4271-aa12-d3bc5991cbf5
  LPT_Schedule_21_-_Variation_Form_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5790ea42-576c-478a-89f7-106917e495f2
  LPT_Schedule_2_-_Specification_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/3a327c1c-e1c0-4042-9628-4c78c347df46
  LPT_Schedule_8_-_Implementation_Plan_and_Testing_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2ab9a618-bb16-44fb-bbfd-2441b021278c
  LPT_Schedule_11_-_Continuous_Improvement_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/8ead4fee-15f3-40eb-b46f-e5ee877ccf69
  LPT_Schedule_13_-_Contract_Management_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/317e60ce-f02e-4db2-9e7c-2945c76e7676
  LPT_Schedule_16_-_Security_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/9427c399-099b-4552-abe6-00293881f5bc
  LPT_Schedule_4_-_Tender_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/36083f0a-d868-4356-b48a-863e950fb935
  LPT_Schedule_7_-_Staff_Transfer_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/428b04a4-36a3-49af-9a74-8d0ec5429763
  LPT_Schedule_26_-_Sustainability_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2faafa9a-793a-4827-b8a3-cbf917559438
  LPT_Schedule_30_-_Exit_Management_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2006711a-ee4e-4d03-8afc-932e4b427037
  LPT_Schedule_10_-_Service_Levels_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/3d9c357a-7873-4cef-b733-414e0e65d83b
  LPT_Schedule_14_-_Business_Continuity_and_Disaster_Recovery_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f51d3926-20bf-4efd-a7ca-cd85db594e6d
  LPT_Schedule_17_-_Service_Recipients_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/06574f06-c932-4212-a09d-89627a924ab8
  LPT_Schedule_19_-_Cyber_Essentials_Scheme_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/6646dd70-3dac-48ad-bbf0-2d1408ad9093
  LPT_Schedule_22_-_Insurance_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f5eb2069-5cf5-4385-92af-d6f14891a7a0
  LPT_Schedule_20_-_Processing_Data_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/3c8f2e1e-d980-4632-8c7c-1d40db03f9da
  LPT_Schedule_24_-_Financial_Difficulties_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/e6c43474-5118-4d4a-8352-e7081da35fa0
  LPT_Schedule_25_-_Rectification_Plan_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/609dcb04-fd42-45be-9d99-879fa558ddee
  LPT_Schedule_27_-_Key_Subcontractors_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/8af9db0f-f708-4f97-a559-af303aee22b4
  LPT_Schedule_28_-_ICT_Services_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/6c6fac5b-8a15-4597-98dc-7999f3127998
  LPT_Schedule_29_-_Key_Supplier_Staff_FINAL
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/0e2e7ab6-f4a5-4220-87bf-4769b64b523b
  LPT_Schedule_36_-_IPR_-_FINAL

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-06b638d6-ca0d-453b-9753-784c203cf947. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-06b638d6-ca0d-453b-9753-784c203cf947.json.