---
title: "Electoral Management System and Postal Voting Management System"
ocid: "ocds-b5fd17-06daa20b-e2c4-42bb-be06-7112dce4f749"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-06daa20b-e2c4-42bb-be06-7112dce4f749"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-06daa20b-e2c4-42bb-be06-7112dce4f749.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-06daa20b-e2c4-42bb-be06-7112dce4f749.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SHEFFIELD CITY COUNCIL"
published: "2023-02-21"
---

# Electoral Management System and Postal Voting Management System

Buyer: SHEFFIELD CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-06daa20b-e2c4-42bb-be06-7112dce4f749

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-06daa20b-e2c4-42bb-be06-7112dce4f749)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-06daa20b-e2c4-42bb-be06-7112dce4f749.json)

## Summary

The Sheffield City Council has awarded a contract for the provision of an Electoral Management System and Postal Voting Management System. The contract, valued at £195,000 GBP, was awarded through a direct award procurement method, with a tender period ending on 15th February 2023. The contract spans from 28th February 2023 to 27th February 2024. The procurement falls under the industry category of specific software package services.

This tender opportunity can benefit businesses capable of providing industry-specific software packages. The contract presents a chance for suppliers to offer interoperable systems to support electoral processes. Businesses with expertise in software development for electoral activities are well-suited to compete and seize growth opportunities within this sector.

## Notice

The Electoral Management System (EMS) and Postal Voting Management System (PVMS) are both used in order to collate and record votes for all of the councils polling activities. Both systems have to be provided by the same supplier due to their interoperability.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0ff3d562-20f4-4207-b67e-4b5477d59d64 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Feb 2023 |
| Submission deadline | 15 Feb 2023 |
| Future notice date | Not specified |
| Award date | 21 Feb 2023 |
| Contract period | 28 Feb 2023 - 27 Feb 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £195,000 |
| Lots value | Not specified |
| Awards value | £94,329 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SHEFFIELD CITY COUNCIL |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S1 2HH |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | City |
| Westminster constituency | Sheffield Central |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IDOX GROUP |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package

## Release History

- 21 Feb 2023 at 19:05 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0ff3d562-20f4-4207-b67e-4b5477d59d64

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/0ff3d562-20f4-4207-b67e-4b5477d59d64
  21st February 2023 - Awarded contract notice on Contracts Finder
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=59893&B=UK
  Additional data
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130
  User / Company

## Notice URLs

- https://www.sheffield.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-06daa20b-e2c4-42bb-be06-7112dce4f749. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-06daa20b-e2c4-42bb-be06-7112dce4f749.json.