--- title: "P0557 - Tenders required for the provision of a Financial Accounting System for a new company set up" ocid: "ocds-b5fd17-0732dd44-609b-4752-b442-aa71afbc4e37" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0732dd44-609b-4752-b442-aa71afbc4e37" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0732dd44-609b-4752-b442-aa71afbc4e37.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0732dd44-609b-4752-b442-aa71afbc4e37.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL" published: "2018-12-21" --- # P0557 - Tenders required for the provision of a Financial Accounting System for a new company set up Buyer: BIRMINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-0732dd44-609b-4752-b442-aa71afbc4e37 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0732dd44-609b-4752-b442-aa71afbc4e37) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0732dd44-609b-4752-b442-aa71afbc4e37.json) ## Summary The Birmingham City Council is acquiring a Financial Accounting System for its wholly owned Local Authority Trading Company, Acivico Limited, through a tender process titled "P0557 - Tenders required for the provision of a Financial Accounting System for a new company set up." This procurement falls under the services category and is located in Birmingham, West Midlands. The tender is currently in the active stage, with submissions due by 12 noon on 9th January 2019. The resulting contract will commence on 21st January 2019, lasting an initial period of two years and six months, possibly extendable for up to 24 months based on requirements and satisfactory performance. The procurement method used is classified as 'Other' and will utilize the e-tendering system In-tend for administration. This tender presents a significant opportunity for businesses specialising in IT systems and financial services, particularly those experienced in adaptable Software as a Service (SaaS) solutions. Companies that can demonstrate expertise in delivering integrated IT systems tailored for small to medium-sized organisations facing structural changes will be particularly well-suited to compete. The chosen solution must comply with GDPR regulations, making it ideal for firms with relevant product offerings and a track record in financial data management and consultancy services. ## Notice Acivico Limited is a Local Authority Trading Company wholly owned by Birmingham City Council. The council's Cabinet considered a report during their meeting on 11 December 2018 to support the establishment of a new brand identity and company infrastructure from 1 April 2019. As part of this new set up a new financial accounting system will be required. The company is seeking an off the shelf product with minimal if any bespoke customisation. The company will have up to 150 staff providing a core service of Design, Construction and Facilitates management Services (DCFM), a Building consultancy service with back office support. DCFM and Building consultancy are separate companies operating under a group company structure. The company is looking for a Software as a Service (SAAS) solution utilising UK based data centres and operating with full compliance with GDPR requirements. Quotes are sought from organisations that have experience of delivering IT systems in small to medium size companies with integration into other third party IT systems and also delivering services to a customer going through significant change to its organisation and property portfolio. Contract This contract is due to commence on the 21st January 2019 and run for an initial period of two years six months with the provision for a first extension period of 12 months followed by a further second extension period of 12 months subject to requirements and satisfactory performance. The Council on behalf of Acivico Limited will be using its e-tendering system (In-tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is https:// in-tendhost.co.uk/birminghamcc Registration and use of In-tend is free. All correspondence for this procurement process must be via the In-tend correspondence function. If you are unable to register with In-tend please call 0121 464 8000 or email cps@birmingham.gov.uk The closing date for submissions to be returned is no later than 12 noon on Wednesday 9th January 2019. Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4fc44b55-f482-4eae-8431-8d60bbba3242 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Dec 2018 | | Submission deadline | 9 Jan 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2019 - 31 Mar 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B2 2ZH | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 66 - Financial and insurance services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48440000 - Financial analysis and accounting software package - 48441000 - Financial analysis software package - 48442000 - Financial systems software package - 48812000 - Financial information systems - 66000000 - Financial and insurance services - 66171000 - Financial consultancy services - 66172000 - Financial transaction processing and clearing-house services - 72212441 - Financial analysis software development services - 72212442 - Financial systems software development services - 79211200 - Compilation of financial statements services - 79412000 - Financial management consultancy services ## Release History - 21 Dec 2018 at 16:32 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4fc44b55-f482-4eae-8431-8d60bbba3242 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/4fc44b55-f482-4eae-8431-8d60bbba3242 21st December 2018 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/birminghamcc/aspx/ Additional information on how to apply for this contract ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0732dd44-609b-4752-b442-aa71afbc4e37. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0732dd44-609b-4752-b442-aa71afbc4e37.json.