--- title: "Servicing, Maintenance and Compliance (Gas, M&E and Buildings) of Council Managed Assets - Term Service Contract - Information on Upcoming Procurement & Market Sounding" ocid: "ocds-b5fd17-07d2e331-e671-4dc8-bcb9-7b7b11d2d9b9" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-07d2e331-e671-4dc8-bcb9-7b7b11d2d9b9" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-07d2e331-e671-4dc8-bcb9-7b7b11d2d9b9.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-07d2e331-e671-4dc8-bcb9-7b7b11d2d9b9.json" source: "Contracts Finder" current_stage: "Tender" buyer: "PORTSMOUTH CITY COUNCIL" published: "2022-04-28" --- # Servicing, Maintenance and Compliance (Gas, M&E and Buildings) of Council Managed Assets - Term Service Contract - Information on Upcoming Procurement & Market Sounding Buyer: PORTSMOUTH CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-07d2e331-e671-4dc8-bcb9-7b7b11d2d9b9 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-07d2e331-e671-4dc8-bcb9-7b7b11d2d9b9) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-07d2e331-e671-4dc8-bcb9-7b7b11d2d9b9.json) ## Summary Portsmouth City Council is initiating a procurement process for a term service contract titled "Servicing, Maintenance and Compliance (Gas, M&E and Buildings) of Council Managed Assets." This contract, categorised under repair and maintenance services of mechanical building installations, is set to commence on 1st April 2023, following an expected award date of 19th December 2022. The estimated value of the contract ranges between £7 million and £8 million per annum, with the council employing a Restricted Procedure in compliance with the Public Contracts Regulations (2015). The deadline for soft market testing responses is 27th May 2022, and critical dates for supplier selection and tender submissions extend through to October 2022, necessitating timely participation. This procurement opportunity is significant for businesses engaged in service and maintenance operations within social housing. Companies with a proven track record in delivering comprehensive servicing, maintenance, and compliance checks, particularly in gas and heating systems, will find themselves well-positioned to compete. The contract is structured for a duration of up to 10 years, including five-year extensions, allowing for substantial business growth and the chance to establish long-term partnerships with Portsmouth City Council, as well as the opportunity to undertake related project works on a commission basis. ## Notice Portsmouth City Council - the 'Council' - will be undertaking a procurement process to award a term service contract for the provision of servicing, maintenance, installation and compliance checks of gas, water, heating and other associated building installations across the Council's housing stock and wider property portfolio. The contract may also be used at the Council's option to commission associated project works via task order. The contract will be managed on a full open book partnership basis with adoption of a range of Vanguard Systems Thinking designed processes and performance measures. Whilst applying contractors will need to demonstrate a level of experience in delivering the core technical scope of activities covered under the contract, experience in delivering term service & maintenance activities within a social housing context at scale and, vitally, experience of open partnership working plus proactive delivery of continuous improvement will be of key importance. The value of the contract is estimated at between approximately ?7M - ?8M per annum. Approximately ?3.5M - ?4M per annum of these estimates is associated with servicing, maintenance and compliance activities which form the primary technical scope of the contract. The remaining ?3.5M - ?4M per annum relates to optional project works and the value of which may fluctuate significantly over the term of the contract. The Council is targeting to have awarded the contract by 19th December 2022 with contract commencement following on 1st April 2023. The contract will be let on an initial base term of 5 years with the option to extend by a further 5 years to a maximum total term of 10 years in increments of no less than 1 year and no more than 5 years. In order to award the contract the Council will undertake a procurement process in accordance with the Restricted Procedure as set out within the Public Contracts Regulations (2015) in line with the summary indicative target programme set out below: o Issue FTS Prior Information Notice (PIN) - 28th April 2022 o Deadline for soft market testing PIN responses - 27th May 2022 17:00 o Issue FTS Contract Notice - 13th June 2022 o Supplier Selection Questionnaire return deadline - 13th July 2022 o Issue Invitation to Tender to shortlisted tenderers - 8th August 2022 o Tender return deadline - 30th September 2022 o Notification of award - 7th November 2022 o Completion of standstill and S20 Leaseholder Notification - 7th December 2022 o Contract execution - 19th December 2022 o Service commencement - 1st April 2023 In addition to alerting the market to this forthcoming contract opportunity the Council would also like to use this pre-procurement activity to gauge levels contractor interest, relevant contractor experience and give interested contractors an opportunity to put forward any questions, comments or suggestions regarding the envisaged procurement process, prog... Additional information: Is a Recurrent Procurement Type? : Yes ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8502c372-a9a1-4300-b76d-be84e1fa03e9 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Apr 2022 | | Submission deadline | 27 May 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Apr 2023 - 31 Mar 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £80,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | HAMPSHIRE | | Post town | Portsmouth | | Postcode | PO1 2BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50712000 - Repair and maintenance services of mechanical building installations ## Release History - 28 Apr 2022 at 22:21 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8502c372-a9a1-4300-b76d-be84e1fa03e9 - 28 Apr 2022 at 22:21 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8502c372-a9a1-4300-b76d-be84e1fa03e9 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8502c372-a9a1-4300-b76d-be84e1fa03e9 28th April 2022 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/portsmouthcc/aspx/ Additional information on how to apply for this contract ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-07d2e331-e671-4dc8-bcb9-7b7b11d2d9b9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-07d2e331-e671-4dc8-bcb9-7b7b11d2d9b9.json.