--- title: "Uniform, Inventory and Asset Management Solution" ocid: "ocds-b5fd17-08b48290-4ff0-4dac-89ac-8178aba5ef6a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-08b48290-4ff0-4dac-89ac-8178aba5ef6a" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-08b48290-4ff0-4dac-89ac-8178aba5ef6a.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-08b48290-4ff0-4dac-89ac-8178aba5ef6a.json" source: "Contracts Finder" current_stage: "Tender" buyer: "Nottinghamshire Police" published: "2026-09-14" --- # Uniform, Inventory and Asset Management Solution Buyer: Nottinghamshire Police Current stage: Tender OCID: ocds-b5fd17-08b48290-4ff0-4dac-89ac-8178aba5ef6a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-08b48290-4ff0-4dac-89ac-8178aba5ef6a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-08b48290-4ff0-4dac-89ac-8178aba5ef6a.json) ## Summary Nottinghamshire Police is procuring a uniform, inventory and asset management solution to manage, track, issue, return and report on uniform, personal protective equipment, operational equipment, consumable products and other organisational assets. The requirement is for services, classified under CPV 48420000 as facilities management software and software suite services. It covers a proven commercial off-the-shelf system plus implementation, configuration, data migration, training, support and maintenance. The system will be used by the police authority in Nottingham, with delivery associated with Sherwood Lodge, Nottingham, and the wider East Midlands area. Deployment may be delivered as software as a service, on-premise, or through a hybrid model, depending on the proposed solution and the authority’s requirements. The procurement has reached tender: the buyer invited offers through an open procedure below the threshold. Bids were required by 12 October 2026 at 12:00. The contract period is 1 November 2026 to 31 October 2029. Its estimated value is between £90,000 and £180,000, in total over the procurement. The contract covers the software solution and associated implementation and support services. The authority’s required system capabilities include inventory management, self-service functions, role-based entitlements, workflow approvals, asset lifecycle management, reporting and analytics, barcode or QR-code tracking, and integration with authority systems where required. The opportunity is identified as suitable for small and medium-sized enterprises. Full requirements are set out in the procurement documentation. This opportunity suits software providers and specialist implementation partners with a commercially established inventory, uniform, equipment or asset management product. Strong candidates will be able to configure and deploy a commercial off-the-shelf platform, migrate existing data, train users and provide dependable support and maintenance. The solution must handle controlled issue and return processes, stock and asset tracking, consumables, entitlement rules, approval workflows and complete asset lifecycles. Experience of barcode or QR-code technologies, management information, analytics and integrations with public-sector or other organisational systems will be relevant. Suppliers should be able to offer software as a service, on-premise or hybrid deployment and demonstrate the operational maturity needed to support a policing organisation. The requirement is suitable for SMEs with the necessary product and delivery capability. ## Notice The Police and Crime Commissioner for Nottinghamshire is seeking to procure a Uniform, Inventory and Asset Management Solution to support the management, tracking, issuance, return and reporting of uniform, personal protective equipment (PPE), operational equipment, consumable products and other organisational assets. The Authority requires a proven Commercial-Off-The-Shelf (COTS) solution together with implementation, configuration, data migration, training, support and maintenance services. The Authority is willing to consider SaaS, On-Premise and Hybrid deployment models. 7 The solution must support inventory management, self-service functionality, role-based entitlements, workflow approvals, asset lifecycle management, reporting and analytics, barcode and/or QR code tracking, and integration with Authority systems where required. Full details are contained within the procurement documentation available through the Authority's e-tendering portal. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ef1460eb-4a68-4577-b16e-82e9ff99dd26 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Sep 2026 | | Submission deadline | 12 Oct 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Nov 2026 - 31 Oct 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £180,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Nottinghamshire Police | | Locality | NOTTINGHAM | | Postcode area | Nottingham | | Postcode | NG5 6LU | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF16 South Nottinghamshire | | Local authority | Gedling | | Electoral ward | Ernehale | | Westminster constituency | Gedling | | Delivery location | TLF East Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48420000 - Facilities management software package and software package suite ## Release History - 14 Sep 2026 at 14:26 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/ef1460eb-4a68-4577-b16e-82e9ff99dd26 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ef1460eb-4a68-4577-b16e-82e9ff99dd26 14th September 2026 - Opportunity notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-08b48290-4ff0-4dac-89ac-8178aba5ef6a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-08b48290-4ff0-4dac-89ac-8178aba5ef6a.json.