---
title: "RFS25-046"
ocid: "ocds-b5fd17-08c6854d-6070-439e-9d93-211ec7cc42bb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-08c6854d-6070-439e-9d93-211ec7cc42bb"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-08c6854d-6070-439e-9d93-211ec7cc42bb.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-08c6854d-6070-439e-9d93-211ec7cc42bb.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "Wakefield Council"
published: "2026-08-26"
---

# RFS25-046

Buyer: Wakefield Council  
Current stage: Award  
OCID: ocds-b5fd17-08c6854d-6070-439e-9d93-211ec7cc42bb

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## Summary

Wakefield Council procured an education management information system (MIS) for its Adult Education Service. The service needs software to collect, manage and report learner data in line with West Yorkshire Combined Authority Adult Education Budget grant requirements. The system produces monthly Individualised Learner Record returns, supporting funding claims and compliance with grant conditions. It manages more than 4,000 learner enrolment records each year and supports adult education funded by over £2 million annually. This is an education software service, classified under CPV 48190000, delivered in Yorkshire and the Humber. The requirement is therefore relevant to suppliers providing learner management, education administration, funding compliance, reporting or related management information systems for public-sector adult education providers.

The procurement is complete and has been awarded. Wakefield Council used a selective call-off from a framework agreement for services. The tender deadline was 30 July 2026 at 12:00. The contract was awarded on 31 July 2026 to Education Software Solutions Ltd, an SME, for £173,236 including the stated currency of GBP. The contract period runs from 1 August 2026 to 31 July 2028. The requirement was marked as suitable for SMEs and unsuitable for voluntary, community or social enterprises. The evaluation basis is reflected in the completed framework call-off, with the award made to the named supplier. This outcome shows a two-year software services requirement supporting a council’s adult education operations and funding-reporting obligations.

This procurement demonstrates established public-sector demand for an MIS that can handle substantial adult education administration and funding compliance. A credible future competitor would need a proven platform for maintaining thousands of learner enrolment records, producing accurate monthly Individualised Learner Record returns, and supporting funding claims under Adult Education Budget requirements. Strong reporting, data management, auditability and compliance controls would be central capabilities, alongside dependable implementation and service support for a council adult education team. The requirement was considered suitable for SMEs, indicating that scale alone was not a barrier to participation. Suppliers with relevant education software experience, knowledge of UK learner data and funding processes, and evidence of reliable delivery in local-government or further-education settings would be well placed when assessing comparable requirements from Wakefield Council.

## Notice

The Adult Education Service requires a Management Information System (MIS) to collect, manage and report learner data in accordance with West Yorkshire Combined Authority (WYCA) Adult Education Budget (AEB) grant funding requirements. The system enables the production and submission of monthly Individualised Learner Record (ILR) returns, which are essential for funding claims and compliance with grant conditions. The MIS supports the management of over 4,000 learner enrolment records annually and underpins the delivery of more than PS2 million of AEB funding each year.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/af91a52a-9ddc-49b2-8428-1a6e96debc07 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Aug 2026 |
| Submission deadline | 30 Jul 2026 |
| Future notice date | Not specified |
| Award date | 31 Jul 2026 |
| Contract period | 1 Aug 2026 - 31 Jul 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £173,236 |
| Lots value | Not specified |
| Awards value | £173,236 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Wakefield Council |
| Locality | WAKEFIELD |
| Postcode area | Wakefield |
| Postcode | WF1 2EB |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE45 Wakefield |
| Local authority | Wakefield |
| Electoral ward | Wakefield North |
| Westminster constituency | Wakefield and Rothwell |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Education Software Solutions Limited |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48190000 - Educational software package

## Release History

- 26 Aug 2026 at 12:21 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/af91a52a-9ddc-49b2-8428-1a6e96debc07

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/af91a52a-9ddc-49b2-8428-1a6e96debc07
  26th August 2026 - Awarded contract notice on Contracts Finder

## Provenance

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