--- title: "BFI Digitisation of Paper-Based Business Records" ocid: "ocds-b5fd17-0a7e4028-10b4-4792-8139-819d29e2adc2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0a7e4028-10b4-4792-8139-819d29e2adc2" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0a7e4028-10b4-4792-8139-819d29e2adc2.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0a7e4028-10b4-4792-8139-819d29e2adc2.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BFI" published: "2017-07-13" --- # BFI Digitisation of Paper-Based Business Records Buyer: BFI Current stage: Tender OCID: ocds-b5fd17-0a7e4028-10b4-4792-8139-819d29e2adc2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0a7e4028-10b4-4792-8139-819d29e2adc2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0a7e4028-10b4-4792-8139-819d29e2adc2.json) ## Summary The public procurement process involves the British Film Institute (BFI) seeking contractors for the project titled "BFI Digitisation of Paper-Based Business Records." The tender is categorized under scanning services and is located at BFI's Conservation Centre in Berkhamsted, Hertfordshire, HP4 3TP. This process is currently in the Tender stage, with the submission deadline set for 10th August 2017. The contract period is scheduled to commence on 23rd August 2017 and will last until 31st March 2018. The procurement method is an open procedure, allowing a wide range of bidders to submit proposals. This tender presents a significant opportunity for businesses specialising in document management, scanning services, and archival work. Companies that are SMEs (small and medium-sized enterprises) or voluntary, community, and social enterprises (VCSEs) would find this project particularly suitable, as the BFI encourages participation from diverse suppliers. Engaging in this contract could foster business growth by providing critical experience in large-scale archival digitisation while supporting the cultural heritage of the UK. ## Notice The BFI wishes to digitise circa 7360 folders of business records known as 'donor files' - a collection of paper-based documents dating from 1930s to the present day. These documents are retained in new A4 non-preservation standard card folders. Each folder is labelled with a unique barcode. The estimated number of sides for all 7360 files is 292,928. The files are currently stored in 185 bankers' boxes - in general office storage - at BFI's Conservation Centre in Berkhamsted, Hertfordshire, HP4 3TP. The successful contractor will collect the records from BFI Conservation Centre, transport them to their facilities, scan each document containing images and/or text, return documents to their folders and transport the folders back to their storage room at BFI Conservation Centre. Additional information: To take part in this tender, please visit our website, at the address shown above, where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal. Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1af2244f-903c-4ca0-9d26-4342e585ce73 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Jul 2017 | | Submission deadline | 10 Aug 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 22 Aug 2017 - 31 Mar 2018 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BFI | | Locality | BERKHAMSTED | | Post town | Hemel Hempstead | | Postcode | HP4 3TP | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH27 South West Hertfordshire | | Local authority | Dacorum | | Electoral ward | Berkhamsted West | | Westminster constituency | Harpenden and Berkhamsted | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79999100 - Scanning services ## Release History - 13 Jul 2017 at 11:54 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1af2244f-903c-4ca0-9d26-4342e585ce73 - 13 Jul 2017 at 11:25 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1af2244f-903c-4ca0-9d26-4342e585ce73 - 13 Jul 2017 at 11:23 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1af2244f-903c-4ca0-9d26-4342e585ce73 - 13 Jul 2017 at 10:11 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1af2244f-903c-4ca0-9d26-4342e585ce73 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1af2244f-903c-4ca0-9d26-4342e585ce73 13th July 2017 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/bfi/aspx/ Additional information on how to apply for this contract ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0a7e4028-10b4-4792-8139-819d29e2adc2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0a7e4028-10b4-4792-8139-819d29e2adc2.json.