--- title: "Resource Management System" ocid: "ocds-b5fd17-0afcd78a-b3d7-4fbc-b0d7-d54f5c8a5908" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0afcd78a-b3d7-4fbc-b0d7-d54f5c8a5908" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0afcd78a-b3d7-4fbc-b0d7-d54f5c8a5908.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0afcd78a-b3d7-4fbc-b0d7-d54f5c8a5908.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BUCKINGHAMSHIRE FIRE & RESCUE SERVICE" published: "2017-09-04" --- # Resource Management System Buyer: BUCKINGHAMSHIRE FIRE & RESCUE SERVICE Current stage: Tender OCID: ocds-b5fd17-0afcd78a-b3d7-4fbc-b0d7-d54f5c8a5908 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0afcd78a-b3d7-4fbc-b0d7-d54f5c8a5908) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0afcd78a-b3d7-4fbc-b0d7-d54f5c8a5908.json) ## Summary The Buckinghamshire Fire & Rescue Service is seeking tenders for a Resource Management System to enhance operational efficiency and flexibility in staffing. This procurement falls under the open method and has been classified in the services category, specifically for industry-specific software packages. The tender period concludes on 4th October 2017, with the contract expected to run for four years starting from 1st November 2017, and may be extended for one additional year. The service is located in Aylesbury, England, where interested parties must register to access the tender documents. This tender offers significant opportunities for SMEs and larger firms specialising in scheduling and productivity software, as well as database and information systems. Suitable candidates will have experience in developing flexible rostering solutions that can accommodate the unique needs of emergency services. Companies that can provide mobile-accessible systems with robust security features to manage sensitive operational data effectively would be particularly well-positioned to compete successfully in this procurement process. ## Notice Buckinghamshire & Milton Keynes Fire Authority (BMKFA) wish to let a contract on behalf of Buckinghamshire Fire and Rescue Service (BFRS) for a Resource Management System. The duration of the contract will be four years with a potential extension of one year. Background Information Buckinghamshire & Milton Keynes Fire Authority (BMKFA) use a rostering system for operational employees. As part of the ongoing government austerity plan it is necessary for the fire service to deliver efficiencies through the use of more flexible staffing models. The current rostering system has limitations that prevent us moving forward as flexibly as we require so Buckinghamshire Fire and Rescue Service is now looking to replace this system. A significant change to the way in which we are delivering our service is that we never plan to have more employees rostered on duty than are needed to crew all of our fire appliances. This is known as our Optimum Crewing Level (OCL). Other fire and rescue services (FRS) may term this as minimum crewing. Our managers are expected to plan leave, training and other absences to achieve their OCL at all times. When unplanned sickness or other absences occur we will communicate the opportunity for off duty employees to undertake additional shifts. These additional shifts will be used to provide resilience to our operational delivery. The ability to communicate OCL shortfalls and additional shift opportunities, to our workforce, will form a key component in the IT solution we are seeking. In addition to working the traditional 2-2-4 shift pattern, the Resource Management system should allow employees the flexibility to 'self-manage' their roster commitments, by allowing them to 'advertise' or exchange rostered shifts, with other employees. More details can be provided to understand OCL, however, features that specifically help to streamline this area are of paramount importance to BMKFA. The purpose of this document is to provide the necessary detail so a Resource Management system can be procured. Any new system will need to demonstrate that all existing shifts can be managed, and also show flexibility. It will be accessed via mobile devices, and have design flexibility around any future requirements inc. Technology proofing. It should be noted that BMKFA use the information held in the Resource Management system to make decisions about the provision of emergency services and as such this information needs to be securely accessible to other downstream systems. Additional information: You will need to be registered and signed into https://in-tendhost.co.uk/rbfrs-bmkfrs/aspx/Home to be able to access the tender documents, questions and to submit your tender to us before the deadline. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c3d067e1-f326-4666-9937-70ef1eb72272 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Sep 2017 | | Submission deadline | 4 Oct 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Nov 2017 - 31 Oct 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BUCKINGHAMSHIRE FIRE & RESCUE SERVICE | | Locality | AYLESBURY | | Post town | Hemel Hempstead | | Postcode | HP20 1BD | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ13 Buckinghamshire | | Local authority | Buckinghamshire | | Electoral ward | Aylesbury East | | Westminster constituency | Aylesbury | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package - 48330000 - Scheduling and productivity software package - 48400000 - Business transaction and personal business software package - 48610000 - Database systems - 48800000 - Information systems and servers ## Release History - 4 Sep 2017 at 17:11 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c3d067e1-f326-4666-9937-70ef1eb72272 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/c3d067e1-f326-4666-9937-70ef1eb72272 4th September 2017 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d7048dd3-957d-42d7-a6ec-fb920c95c154 Resource Managemement System ITT - https://www.contractsfinder.service.gov.uk/Notice/Attachment/3ff31ab9-83dd-4ea4-a7f6-08ad913dd2f3 Resource Management System Specification of Requirements - https://www.contractsfinder.service.gov.uk/Notice/Attachment/1eccfd70-ce88-4ee5-a993-931b97813ffc Resource Management System Pricing Schedule - https://in-tendhost.co.uk/rbfrs-bmkfrs/aspx/Home Supplier Tender Portal ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0afcd78a-b3d7-4fbc-b0d7-d54f5c8a5908. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0afcd78a-b3d7-4fbc-b0d7-d54f5c8a5908.json.