--- title: "Procurement of a Panel to provide SHAP Secretariat Support" ocid: "ocds-b5fd17-0b8e1fb5-43b7-43f4-94d3-2e7b4865379c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0b8e1fb5-43b7-43f4-94d3-2e7b4865379c" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0b8e1fb5-43b7-43f4-94d3-2e7b4865379c.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0b8e1fb5-43b7-43f4-94d3-2e7b4865379c.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SUSTAINABLE HOUSING ACTION PARTNERSHIP" published: "2019-05-22" --- # Procurement of a Panel to provide SHAP Secretariat Support Buyer: SUSTAINABLE HOUSING ACTION PARTNERSHIP Current stage: Tender OCID: ocds-b5fd17-0b8e1fb5-43b7-43f4-94d3-2e7b4865379c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0b8e1fb5-43b7-43f4-94d3-2e7b4865379c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0b8e1fb5-43b7-43f4-94d3-2e7b4865379c.json) ## Summary The Sustainable Housing Action Partnership (SHAP) is conducting a procurement process titled "Procurement of a Panel to provide SHAP Secretariat Support", focusing on business services related to law, marketing, consulting, recruitment, and security. This procurement is currently in the Tender stage, with submissions due by midnight on 4 June 2019. The successful panel will be appointed for a period of up to 5 years starting on 10 June 2019, and the contract will be valued at under £500. Interested parties will need to submit expressions of interest that align with the objectives and requirements outlined in the tender notice. This procurement represents a significant opportunity for businesses with expertise in project administration and technical support, especially those familiar with housing innovation and sustainability projects. Companies and individuals capable of demonstrating experience in delivering administrative support within public sector projects, particularly those funded by European grants, will find themselves well-placed to compete. Potential participants are encouraged to present relevant qualifications and a competitive composite day rate, as the procurement will be evaluated on a price-quality basis, providing a solid chance for both small and medium-sized enterprises (SMEs) and voluntary and community sector enterprises (VCSEs). ## Notice The full procurement information can be found at https://shap.uk.com/blog/ or by emailing co-ordinator@shap.uk.com. This document provides an introduction to SHAP, sets out the main job roles and responsibilities and explains how to submit an Expression of Interest for either the Administrator and/or the Project Co-ordinator/ Technical Officer roles. The roles may be partially funded by European funding which SHAP is a recipient off to deliver projects around sustainable Housing. This includes work on the Interreg Project CHARM which looks at circularity in Housing. DESCRIPTION SHAP has an increasing workload including a number of new research workstreams. SHAP is therefore procuring additional support to deliver the existing and any potential future activity streams. This procurement must meet the requirements of a range of funders including the European Regional Development Fund, Interreg, the West Midlands Combined Authority and other public sector organisations and is being advertised on the SHAP website and on Contracts Finder. The procurement is being managed by Carl Taylor and any queries should be addressed to him at Carl.Taylor@bchs.coop. The evaluation of submissions will be carried out by an independent panel and signed off by the SHAP Board. The intention of the SHAP Board is to appoint a panel of suppliers from June 2019 for up to 5 years, total value sub OJEU. A panel of suppliers will be appointed based on a 40% price/ 60% quality selection. The top 3 suppliers for each role will be appointed to the panel provided that they score at least 60% of the available marks on each of price and quality. As the need arises and funding is secured, contracts will be awarded by the SHAP Board to suppliers on the panel according to the match of the strength of their expertise, experience and skills against the project requirements. Submissions are invited from: * individuals * from organisations wishing to provide the services required from named staff. Submissions are invited for those interested in roles as: * Project administrator * Project co-ordinators * Project technical support These are self employed roles and services will be commissioned through a contract with SHAP. No contract of employment will be offered. Continued commission of services will be based on performance during a 4 week trial period, reviewed monthly and on the SHAP workload. Submission of an Expression of Interest or invitation to join SHAP for a trial period does not guarantee any long term commissions will be awarded by SHAP to any individual. Contracts will be awarded for the following as funding is already secured: Interreg - sub partner in the Interreg CHARM project - Circular Housing Asset Renovation & Management 2019 - 2023 Contracts are likely to be awarded once funding is secured for 2019: The West Midlands Combined Authority - secretariat for the Energy Capital fuel poverty initiative Further projects are in development. Additional information: An Expression of interest should be sent to SHAP at carl@rch.coop by midnight on 4 June 2019 supported by a targeted CV and 2 testimonials from clients and/or colleagues. Shortlisting selections will be made against the following criteria: 1. Experience and expertise: minimum of 5 years relevant track record in providing administrative / project officer support in the roles set out below or equivalent experience including familiarity with ERDF project administration. 2. Demonstration of personal competencies in the areas set out below 3. Hourly rate a. This should include all travel time, travel costs and other expenses. b. This should also include all travel time and travel costs and other expenses for attendance at workshops and events at locations across the West Midlands, unless otherwise agreed. The contract will be awarded on the basis the 'Most Economically Advantageous Tender' ("MEAT") which balances cost against other considerations. The Assessment Criteria are: 1. Cost - Composite Day Rate for lead consultant and other team support 40% Please provide a composite day rate for all services. If more than one staff members is proposed to work on the project, please also provide the calculation for the composite day rate ie % of time anticipated for each staff member and their individual day rate The Day Rate should be inclusive of VAT and expenses but exclude events costs. Travel time is not paid. 2. Experience of working on housing innovation projects including those funded by public and European grant 20% 3. Familiarity with the low carbon housing, sustainability and fuel poverty challenges for the UK, the West Midlands in the housing sector, both public and private 20% 4. Track record in meeting the roles and responsibilities described below 20% 4.4 Scoring Methodology 4.4.1 Quality Scores Responses to each of the written tender questions will be scored out of a maximum of 10 marks, using a standard method of scoring. See the attached document ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/73a6231f-19c6-4a54-8fe8-f525c96f9752 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Other - Appointment of a panel with work allocated by the SHAP Board | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 22 May 2019 | | Submission deadline | 4 Jun 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 9 Jun 2019 - 31 May 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £500 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SUSTAINABLE HOUSING ACTION PARTNERSHIP | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B5 6DR | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Bordesley & Highgate | | Westminster constituency | Birmingham Ladywood | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79000000 - Business services: law, marketing, consulting, recruitment, printing and security ## Release History - 22 May 2019 at 15:42 - TenderCancellation - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/73a6231f-19c6-4a54-8fe8-f525c96f9752 - 20 May 2019 at 20:42 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/63f03cb0-a231-4224-9811-6661f5164005 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/73a6231f-19c6-4a54-8fe8-f525c96f9752 22nd May 2019 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/63f03cb0-a231-4224-9811-6661f5164005 20th May 2019 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/3091392b-cd02-41c5-8ac1-2f6be3977f21 SHAP Secretariat Procurement May 2019 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a26ee1d1-87af-4243-8083-d4ec631cdb44 Scoring methodology - http://www.shap.uk.com SHAP Website ## Notice URLs - http://www.shap.uk.com/blog - https://shap.uk.com/blog/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0b8e1fb5-43b7-43f4-94d3-2e7b4865379c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0b8e1fb5-43b7-43f4-94d3-2e7b4865379c.json.