--- title: "Defra Buildings Occupancy Project (Headcount/Footfall/Utilisation)" ocid: "ocds-b5fd17-0b901727-a7fe-4f8e-9365-19331db4f935" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0b901727-a7fe-4f8e-9365-19331db4f935" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0b901727-a7fe-4f8e-9365-19331db4f935.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0b901727-a7fe-4f8e-9365-19331db4f935.json" source: "Contracts Finder" current_stage: "Planning" buyer: "DEFRA NETWORK ETENDERING PORTAL" published: "2020-03-06" --- # Defra Buildings Occupancy Project (Headcount/Footfall/Utilisation) Buyer: DEFRA NETWORK ETENDERING PORTAL Current stage: Planning OCID: ocds-b5fd17-0b901727-a7fe-4f8e-9365-19331db4f935 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0b901727-a7fe-4f8e-9365-19331db4f935) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0b901727-a7fe-4f8e-9365-19331db4f935.json) ## Summary The Defra Network eTendering Portal is currently in the planning stage for the tender titled "Defra Buildings Occupancy Project (Headcount/Footfall/Utilisation". This project aims to enhance the ability to measure space occupancy and utilisation across various Defra buildings in London. Interested suppliers are invited to engage in discussions at a meeting scheduled for 18th March 2020, with an engagement end date of 17th March 2020. The procurement process utilizes an open tender method and focuses on the industry category of Office and computing machinery, equipment and supplies. This tender presents significant opportunities for businesses specialising in software-driven technology and data analytics, particularly those capable of providing solutions for real-time occupancy and utilisation reporting. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that can showcase innovative approaches to managing office space effectively and can demonstrate versatility in meeting diverse client needs are well-suited to compete in this procurement process. ## Notice Defra would like to invite suppliers to a meeting on 18th March 2020 in Central London to discuss their plans to run an Occupancy project in some of their buildings. The aim of this is to ensure that our forthcoming tender is aligned to the market and has realistic expectations. Defra (Department for Environment, Food and Rural Affairs) is seeking a means to more accurately calculate space occupancy and utilisation to ensure we do not breach fire or welfare regulations whilst striving to accommodate all our customers. In order to do this accurately we must understand the number of people in an office at a given period of time (occupancy) as well as how often the office is used, by whom and for what purpose (utilisation). Knowing both metrics is critical to assure accuracy in forecasting space required to support our customers; budgeting; and future opportunities to cut costs, services etc. Historically we have utilised contractors to manually record utilisation of a building, marking down attendance, counting heads, noting what people are doing and where, which is both laborious, intrusive and delivers data that quickly becomes dated and obsolete. We are now seeking to implement software driven technology which will allow us to visualise footfall in real time and provide the ability to report on actual space use. This technology will allow us to determine if our space is being utilised safely & efficiently; if employee needs are being met by their environment, and if there is an opportunity to upgrade or downsize to increase productivity or decrease cost. Currently we are expecting to deliver 2-3 installations per year across this contract though this is subject to change depending on varying government pressures If you can deliver this kind of project for us please come to our supplier engagement day - to register please email Elizabeth.davies@defra.gov.uk and you will be sent further details ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5fd0c927-8350-4192-902d-5c3715c507ee | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Mar 2020 | | Submission deadline | Not specified | | Future notice date | 17 Mar 2020 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DEFRA NETWORK ETENDERING PORTAL | | Locality | LONDON | | Post town | South West London | | Postcode | SW1P 3JR | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages ### Codes - 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages ## Release History - 6 Mar 2020 at 11:25 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/5fd0c927-8350-4192-902d-5c3715c507ee - 6 Mar 2020 at 10:17 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/8636e77f-20b8-493f-b0a2-131cdcf2121d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8636e77f-20b8-493f-b0a2-131cdcf2121d 6th March 2020 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/5fd0c927-8350-4192-902d-5c3715c507ee 6th March 2020 - Early engagement notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0b901727-a7fe-4f8e-9365-19331db4f935. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0b901727-a7fe-4f8e-9365-19331db4f935.json.