--- title: "Grants Management System" ocid: "ocds-b5fd17-0ba62c1e-9175-457a-966c-5db01b03dd33" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0ba62c1e-9175-457a-966c-5db01b03dd33" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0ba62c1e-9175-457a-966c-5db01b03dd33.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0ba62c1e-9175-457a-966c-5db01b03dd33.json" source: "Contracts Finder" current_stage: "Tender" buyer: "CITY OF LONDON CORPORATION" published: "2022-04-14" --- # Grants Management System Buyer: CITY OF LONDON CORPORATION Current stage: Tender OCID: ocds-b5fd17-0ba62c1e-9175-457a-966c-5db01b03dd33 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0ba62c1e-9175-457a-966c-5db01b03dd33) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0ba62c1e-9175-457a-966c-5db01b03dd33.json) ## Summary The City of London Corporation is seeking a contractor for a Grants Management System Software as a Service (SaaS). This procurement falls under the goods category, specifically relating to software packages and information systems, with a total estimated value of £850,000 excluding VAT. The tender will be conducted through an open procedure, and the key date for submissions is 17th May 2022. The contract will commence on 1st August 2022 and is expected to last for 48 months, with an option for a 36-month extension, delivering to locations within London. This tender presents significant opportunities for businesses specialising in software development and IT services, particularly those with experience in grants management solutions. Small and medium-sized enterprises (SMEs) are encouraged to participate, providing a competitive edge in delivering innovative and compatible systems that align with the existing infrastructure of the City of London. Companies that excel in project management, user support, and system integration will be well-suited to address the needs outlined in the tender. ## Notice The City of London Corporation ('the City') is looking to contract for Grants Management System Software as a Service (SaaS). City Bridge Trust (CBT) is the working name of the funding arm of Bridge House Estates, an ancient charity established to maintain and repair the first stone bridge across the River Thames. Funds surplus to bridge requirements can be distributed in the form of charitable grants for the benefit of the inhabitants of London. Depending on bridge requirements, it awards around 300 grants each year totalling PS20m per annum. At any one time they would expect to have around 600 active grantees. The City is seeking a replacement Grants Management system suitable for current and future grant-making, social investment, communications and events management needs. The system should be compatible with the wider City of London IT infrastructure and with the City's financial systems. The duration of the contract is 48 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 36 further months. Additional information: Please note that this procurement process is being undertaken using the electronic tendering system www.capitalesourcing.com. Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below. The estimated total value of the contract exclusive of VAT is stated in the Summary Information section of this notice and is for the entire contract duration, including all optional extensions, together with all potential future needs as described within the tender documents. The procurement is being run as a one stage process under the open procedure and therefore, if your organisation would like to participate in this tender exercise, it can do so by completing and returning the Qualification Envelope and the Invitation To Tender (ITT) questionnaire which can be found on the City's e-procurement portal at: www.capitalesourcing.com with the Reference number: prj_ COL_ 20229 or itt_COL_15666. Organisations must submit their completed Qualification Envelope and Invitation to Tender (ITT) questionnaire together with any supporting documents, via the system by the return deadline in order to participate and registration is free. Qualification Envelopes and Invitation to Tender (ITT) questionnaires cannot be uploaded after the return deadline. The contracting authority will not be held accountable for any errors made by an organisation in submitting their applicable Qualification Envelopes and Invitation to Tender (ITT) questionnaires. The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators. The procurement process that will apply to the requirement is specified in the procurement documents accordingly. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/11f407d6-4806-4965-9554-402e25bce625 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Apr 2022 | | Submission deadline | 17 May 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Jul 2022 - 31 Jul 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £850,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CITY OF LONDON CORPORATION | | Locality | LONDON | | Post town | Central London | | Postcode | EC2P 2EJ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI43 Haringey and Islington | | Local authority | Islington | | Electoral ward | Clerkenwell | | Westminster constituency | Islington South and Finsbury | | Delivery location | TLI London | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package ## Release History - 14 Apr 2022 at 15:13 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/11f407d6-4806-4965-9554-402e25bce625 - 14 Apr 2022 at 15:03 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/11f407d6-4806-4965-9554-402e25bce625 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/11f407d6-4806-4965-9554-402e25bce625 14th April 2022 - Opportunity notice on Contracts Finder - https://www.capitalesourcing.com Grants Management System ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0ba62c1e-9175-457a-966c-5db01b03dd33. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0ba62c1e-9175-457a-966c-5db01b03dd33.json.