--- title: "Tender for a Digital Asset Management System" ocid: "ocds-b5fd17-0bb74531-ef5a-4da7-818e-33f1b399fb5b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0bb74531-ef5a-4da7-818e-33f1b399fb5b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0bb74531-ef5a-4da7-818e-33f1b399fb5b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0bb74531-ef5a-4da7-818e-33f1b399fb5b.json" source: "Contracts Finder" current_stage: "Tender" buyer: "NATIONAL ARMY MUSEUM" published: "2025-09-05" --- # Tender for a Digital Asset Management System Buyer: NATIONAL ARMY MUSEUM Current stage: Tender OCID: ocds-b5fd17-0bb74531-ef5a-4da7-818e-33f1b399fb5b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0bb74531-ef5a-4da7-818e-33f1b399fb5b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0bb74531-ef5a-4da7-818e-33f1b399fb5b.json) ## Summary The National Army Museum is currently in the tender stage for a Digital Asset Management System, as part of their efforts to modernise the storage and organisation of their digital collections. This tender, with a classification under museum services, was last updated on 5th September 2025 and has a submission deadline of 19th September 2025. Located in London (SW3 4HT), the active procurement process utilises an open procedure that is designed for goods procurement below the threshold value of £50,000. The contract is scheduled to commence on 13th October 2025 and conclude on 31st March 2026. This tender presents a unique opportunity for software vendors, particularly those specialising in digital asset management, to engage with a prestigious institution like the National Army Museum. With the procurement process being open to SMEs, small businesses with the capability of providing software development and maintenance services will find this a viable opportunity to expand their portfolio. The focus on the supply and ongoing support of a digital asset management system offers long-term collaboration potential, particularly beneficial for businesses aiming to establish themselves within the museum and cultural sector. ## Notice The Museum implemented as asset folder structure to support the deployment of its digital collections management system in 1998. The structure was designed for storing and organising unique assets for algorithm-based retrieval, as well as offering tools and scripts for generating variant-sized versions and derivatives. These were developed and maintained in-house by the Museum's Technical Services team. The National Army Museum (NAM) is inviting software vendors to tender for the supply and ongoing support for a new Digital Asset Management system. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/78145859-708b-472e-8f98-88cdb9057563 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Sep 2025 | | Submission deadline | 19 Sep 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 12 Oct 2025 - 31 Mar 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £50,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NATIONAL ARMY MUSEUM | | Locality | LONDON | | Post town | South West London | | Postcode | SW3 4HT | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI33 Kensington & Chelsea and Hammersmith & Fulham | | Local authority | Kensington and Chelsea | | Electoral ward | Royal Hospital | | Westminster constituency | Chelsea and Fulham | | Delivery location | Not specified | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92521000 - Museum services ## Release History - 5 Sep 2025 at 14:19 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/78145859-708b-472e-8f98-88cdb9057563 - 15 Aug 2025 at 16:01 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/78145859-708b-472e-8f98-88cdb9057563 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/78145859-708b-472e-8f98-88cdb9057563 5th September 2025 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/96fbfae4-ce87-4f09-82b8-9d68c1c7922d Tender Brief - https://www.contractsfinder.service.gov.uk/Notice/Attachment/61d2c580-f5dc-416d-a5cc-15eeeff6a8d3 Annex D - https://www.contractsfinder.service.gov.uk/Notice/Attachment/864cf386-9887-43e7-9674-6db39110d4ed - https://www.contractsfinder.service.gov.uk/Notice/Attachment/fb4943e0-7dab-426c-af90-926f5aa10e0e Revised Tender Brief - https://www.contractsfinder.service.gov.uk/Notice/Attachment/ad0bea21-ca42-4743-afb5-587b8a4b9312 Response to tender questions ## Notice URLs - http://www.nam.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0bb74531-ef5a-4da7-818e-33f1b399fb5b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0bb74531-ef5a-4da7-818e-33f1b399fb5b.json.