---
title: "Provision of Reactive & Planned Maintenance Services for Residences"
ocid: "ocds-b5fd17-0c2d4e7b-bd09-45e6-bd87-238aa170e658"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0c2d4e7b-bd09-45e6-bd87-238aa170e658"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0c2d4e7b-bd09-45e6-bd87-238aa170e658.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-0c2d4e7b-bd09-45e6-bd87-238aa170e658.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF SOUTHAMPTON"
published: "2019-06-27"
---

# Provision of Reactive & Planned Maintenance Services for Residences

Buyer: UNIVERSITY OF SOUTHAMPTON  
Current stage: Award  
OCID: ocds-b5fd17-0c2d4e7b-bd09-45e6-bd87-238aa170e658

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## Summary

The University of Southampton is seeking suppliers for the "Provision of Reactive & Planned Maintenance Services for Residences," which falls under the repair and maintenance services industry category. The procurement process is currently at the Award stage, having concluded with a contract awarded to Mountjoy Ltd on 24th April 2019. The contract period commenced on 15th July 2019 and is set to last for up to seven years, with a five-year initial term and an option for a two-year extension dependent on performance. The value of the award is approximately £10.5 million, and locations for service provision include the University’s Southampton and Winchester campuses.

This contract presents significant opportunities for businesses specialising in maintenance services, particularly those capable of handling various trades such as plumbing, concrete work, and general repairs. Companies that can demonstrate robust performance metrics and a commitment to quality service delivery will be well-positioned to compete in forthcoming procurement cycles. The selective procurement method employed also indicates a structured approach to vendor selection, ensuring that only qualified suppliers are considered for this long-term engagement.

## Notice

The Works comprise the day-to-day reactive maintenance of the University's Residential properties within the Contract Area together with a programme of planned maintenance and servicing. The maintenance of the mechanical and electrical installations is excluded from this contract with the exception of plumbing works and the annual servicing of the booster pump sets. The electrical maintenance term Contractor are responsible for all electrical maintenance works within the Contract Area and the successful tenderer will be responsible for liaising with them as appropriate to complete all maintenance works. The work undertaken by the Contractor shall cover; Reactive maintenance as directed by the Contract Administrator, to a maximum value of PS20,000.00 per order, Planned Maintenance Servicing (including minor repairs and renewals) to a maximum value of PS20,000 per order, 24 hour Call-out service. The Works comprise the day-to-day reactive maintenance of the Halls of Residencies across the University's Southampton and Winchester campuses including a programme of planned maintenance and servicing. The works would include; concrete works, brickwork and blockwork, asphalt work and roofing, woodwork, metalwork, plumbing installations, floor finishing, wall finishing and ceiling finishing, glazing, drainage and external works, painting and decorating. The Contractor will carry out the reactive maintenance works and to the reasonable satisfaction of the Contract Administrator (CA) for a contract period of five years commencing 15th July 2019 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. Monthly Performance Reviews will be carried out based upon a set of KPIs. Procurement Process: This procurement process is being conducted as a Restricted procedure; consisting of both Selection and Invitation to Tender stages. Stage 1 - Selection Stage: An overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a shortlist of a maximum of five qualified potential suppliers for formal invitation to tender. The maximum number of qualified potential suppliers will be based on the top five scores achieved. Where more than the maximum number of potential suppliers have achieved a top five score (i.e. a tie), all of those potential suppliers will be invited to the Invitation to Tender stage. Stage 2 - Invitation to Tender (ITT) stage - A maximum of 5 qualified tenderers will be invited to submit formal tenders at this stage Contract Period: The University proposes to enter into a Contract for 7 years - this will be the maximum contract period, including any potential extensions with the Potential Supplier. This will comprise of an initial contract period of 5 years with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1f9b8d37-0f87-455c-9a32-8311af578c35 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure (above threshold) |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Jun 2019 |
| Submission deadline | 22 Mar 2019 |
| Future notice date | Not specified |
| Award date | 23 Apr 2019 |
| Contract period | 14 Jul 2019 - 14 Jul 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £14,000,000 |
| Lots value | Not specified |
| Awards value | £10,500,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SOUTHAMPTON |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO17 1BJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ32 Southampton |
| Local authority | Southampton |
| Electoral ward | Portswood |
| Westminster constituency | Southampton Test |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MOUNTJOY |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 27 Jun 2019 at 10:44 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/1f9b8d37-0f87-455c-9a32-8311af578c35

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/1f9b8d37-0f87-455c-9a32-8311af578c35
  27th June 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/1a014332-0c4e-4277-afcd-594dd187ba80?p=@FQxUlRRPT0=NjJNT08=U
  Contract notice

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0c2d4e7b-bd09-45e6-bd87-238aa170e658. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0c2d4e7b-bd09-45e6-bd87-238aa170e658.json.