--- title: "Community Lettings Support service" ocid: "ocds-b5fd17-0c7b4e00-8d13-4fb0-9f57-5f461b135e46" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0c7b4e00-8d13-4fb0-9f57-5f461b135e46" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0c7b4e00-8d13-4fb0-9f57-5f461b135e46.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0c7b4e00-8d13-4fb0-9f57-5f461b135e46.json" source: "Contracts Finder" current_stage: "Planning" buyer: "ORMISTON ACADEMIES TRUST" published: "2020-09-08" --- # Community Lettings Support service Buyer: ORMISTON ACADEMIES TRUST Current stage: Planning OCID: ocds-b5fd17-0c7b4e00-8d13-4fb0-9f57-5f461b135e46 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0c7b4e00-8d13-4fb0-9f57-5f461b135e46) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0c7b4e00-8d13-4fb0-9f57-5f461b135e46.json) ## Summary The procurement process is being conducted by Ormiston Academies Trust for the Community Lettings Support service, which falls within the Customer Services industry category. This opportunity is planned to encompass a contract period starting from 1st September 2021 and concluding on 31st August 2024. The total budget for this procurement is set at £3,000,000, with early funding of £1,000,000 allocated for each fiscal year from 2021/2022 to 2023/2024. Interested parties can expect a future notice on 25th January 2021, and the procurement is currently in the planning stage. This tender presents a significant opportunity for businesses specialising in facility management, community engagement, and customer service solutions, particularly those that can effectively manage school facilities for community use. Companies offering expertise in marketing, booking systems, health and safety, or those with experience working with educational institutions will find this project well-suited to their capabilities. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSE) are encouraged to participate, as the procurement seeks to leverage diverse providers for its successful execution across various regions of the UK. ## Notice Background Ormiston Academies Trust is one of the largest Multi Academy Trusts within the UK. Within our Academies we have a range of both indoor and outdoor facilities that are made available for the local community to use outside of school hours namely sports halls, ancillary halls, fitness suites, theatres, drama and dance studios, artificial sports pitches (including 3G rubber crumb and sand based artificial grass pitches), hard courts for netball and tennis and grass pitches for sports such as rugby and football. The benefits of sharing school facilities with the local community are widely recognised and most Academies operate an in-house community lettings service with a few using specialist 3rd parties to manage facilities on the Academies behalf. Ormiston Academies Trust has established a good track record of providing community facilities and wishes this to continue post Covid19. The sites with outstanding state-of-the art-facilities generate reasonable turnover, and even schools with more modest facilities and the primary schools provide community access where costs can be covered. Academy staff currently invest time in the management and operation of community lettings which could otherwise be spent on the core business of providing outstanding education. OAT is seeking external provider(s) with expertise in managing school facilities for community use and maximising the opportunities available to achieve the following aims: 1. Meeting the needs of ...ears. 1. A Fully managed and staffed community lettings service creating a safe and secure solution and revenue generation A supplier will provide, marketing, vetting, bookings, key holding, H&S, money handling, customer complaints and staffing. The contract will be personalised to each academy, allowing Principals to control which part of the site can be used for lettings and when. Principals will have priority over lettings spaces i.e. ability to cancel a letting due to having to use a space for academy activity. Charges for the lettings service will only be incurred when the lettings take place i.e. NO monthly standing charges. 2. A Lettings Support Service utilising an online specialist letting tool for Academies who wish to retain their own staff Academies have the responsibility for marketing, vetting, booking, key holding, H&S, money handling, complaints, and staffing. It is envisaged that the academy will take on most of the responsibility and the caretaking/site staff will carry out the key holding (opening/locking). A supplier provides an online service for marketing, money handing, booking, vetting and controls for H&S including safeguarding requirements. Each academy will have access to an online tool where customers can book a venue (academy spaces), pay fees and the academy staff can control who uses the academy spaces. Response Requested OAT is requesting responses from suppliers that have solutions that meet some or all the scope of service. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b266718a-89fb-48e5-ae74-8f3819b3063d | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Sep 2020 | | Submission deadline | Not specified | | Future notice date | 25 Jan 2021 | | Award date | Not specified | | Contract period | 31 Aug 2021 - 31 Aug 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ORMISTON ACADEMIES TRUST | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B3 1RY | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Soho & Jewellery Quarter | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79342300 - Customer services ## Release History - 8 Sep 2020 at 16:45 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/b266718a-89fb-48e5-ae74-8f3819b3063d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b266718a-89fb-48e5-ae74-8f3819b3063d 8th September 2020 - Future opportunity notice on Contracts Finder - https://www.mytenders.co.uk/search/show/search_view.aspx?ID=SEP160379 NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at the link provided. ## Notice URLs - http://www.ormistonacademiestrust.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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