--- title: "WFD - Invitation to Tender - Accomodation and Conferences within Sri Lanka" ocid: "ocds-b5fd17-0c82d81c-4b57-40f0-b43a-8021c2d6d8dd" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0c82d81c-4b57-40f0-b43a-8021c2d6d8dd" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0c82d81c-4b57-40f0-b43a-8021c2d6d8dd.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0c82d81c-4b57-40f0-b43a-8021c2d6d8dd.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED" published: "2024-08-06" --- # WFD - Invitation to Tender - Accomodation and Conferences within Sri Lanka Buyer: THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED Current stage: Tender OCID: ocds-b5fd17-0c82d81c-4b57-40f0-b43a-8021c2d6d8dd [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0c82d81c-4b57-40f0-b43a-8021c2d6d8dd) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0c82d81c-4b57-40f0-b43a-8021c2d6d8dd.json) ## Summary The Westminster Foundation for Democracy (WFD) has issued an Invitation to Tender (ITT) for procurement of services from a local Corporate Hospitality Management company in Sri Lanka. The tender, titled "WFD - Invitation to Tender - Accommodation and Conferences within Sri Lanka," falls under the industry category of hotel, restaurant, and retail trade services. The aim is to facilitate the accommodation and coordination requirements for WFD's various events, such as conferences, workshops, and meetings. The procurement process is currently in the Tender stage, with an open procedure method, and has a closing date for submissions on 27 August 2024. The contract period will run from 30 September 2024 to 29 September 2027. This tender presents a significant opportunity for a local hospitality management company to grow by partnering with an internationally recognised organisation like WFD. Businesses suited to compete include those specialising in hotel booking, event management, and VIP accommodation services. SMEs are particularly encouraged to apply, and the successful bidder will be required to accommodate both individual and group needs, including last-minute adjustments. The estimated annual expenditure is GBP 15,000, and the contract necessitates a flexible cost and billing structure, along with dedicated agents to handle queries and booking complexities. This project allows the winning bidder to showcase their logistical and hospitality expertise on an international platform. ## Notice Westminster Foundation for Democracy ("WFD") is looking to procure the services of a single local Corporate Hospitality Management company to assist WFD Sri Lanka team with all of their accommodation requirements and coordination of conferences and events, following WFD's guidelines and policies. Overview WFD is the UK public body dedicated to supporting democracy around the world. Operating internationally, WFD works with parliaments, political parties, and civil society groups as well as on elections to help make political systems fairer, more inclusive and more accountable. . We are a problem-solving, practitioner-led organisation that offers: * High quality and impactful regional and country programmes that directly support the full spectrum of institutions in political systems to develop inclusive political processes, more accountable political systems, protection of rights and freedoms, and more pluralistic societies; * Specialist analysis, research, and advice to inform policy makers on a range of democratic governance issues via its Centre of Expertise; and * International elections observation on behalf of the UK. Aim of this Invitation to Tender WFD is issuing this Invitation to Tender ("ITT") to a range of potential suppliers of services and would welcome a bid from your organisation. Due to the nature of the work WFD carries out, we conduct events, workshops, trainings, and meetings on a regular basis, with a diverse range of participants (both local and foreign) - including policymakers, parliamentarians, political party members, state officials, civil society representatives, international organisations, media, and the private sector. Our accomodation and conference needs are sometimes short-notice or subject to last-minute changes due to the changing needs of participants. For the logistical arrangements of these events, WFD needs the services of a provider that can facilitate both an individual's accommodation arrangements, complex group accommodation, and VIP accommodation, as well as coordination on conference requirements with the selected hospitality providers. The successful bidder will provide the following services: event venue/meeting space finding and booking and hotel bookings with an estimated annual expenditure of GBP 15,000 (no minimum guarantee) on accommodation and conferences. This will need to be reflected in a flexible cost and billing structure. We require dedicated agents on hand to help with any queries and to support with group, VIP, and complex booking needs. For full details on how to apply, please read through the invitation to tender document. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d1b76f04-32d2-42d8-b297-27bff59a2c7b | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Aug 2024 | | Submission deadline | 27 Aug 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 29 Sep 2024 - 29 Sep 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £15,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED | | Locality | LONDON | | Post town | South West London | | Postcode | SW1P 1RT | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 55 - Hotel, restaurant and retail trade services ### Codes - 55000000 - Hotel, restaurant and retail trade services ## Release History - 6 Aug 2024 at 16:08 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d1b76f04-32d2-42d8-b297-27bff59a2c7b ## Documents - https://www.contractsfinder.service.gov.uk/Notice/d1b76f04-32d2-42d8-b297-27bff59a2c7b 6th August 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/0b4c9452-9d04-4833-804b-d2280beb7422 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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