--- title: "Christmas Illuminations 2024" ocid: "ocds-b5fd17-0c8c4389-900c-4219-aebd-8a36445668d2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0c8c4389-900c-4219-aebd-8a36445668d2" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0c8c4389-900c-4219-aebd-8a36445668d2.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0c8c4389-900c-4219-aebd-8a36445668d2.json" source: "Contracts Finder" current_stage: "Tender" buyer: "PORTSMOUTH CITY COUNCIL" published: "2024-06-20" --- # Christmas Illuminations 2024 Buyer: PORTSMOUTH CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-0c8c4389-900c-4219-aebd-8a36445668d2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0c8c4389-900c-4219-aebd-8a36445668d2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0c8c4389-900c-4219-aebd-8a36445668d2.json) ## Summary The Portsmouth City Council has initiated a tender process for the provision, service, and maintenance of Christmas Illuminations in key retail centres. The contract, with a total value of £777,000, is set to run from 30th August 2024 until 31st March 2029. The Council intends to award the contract by 9th August 2024, with a tender deadline of 15th July 2024. This opportunity falls under the industry category of Storage and Warehousing Services. This tender by Portsmouth City Council presents a lucrative opportunity for experienced Suppliers in the Christmas decoration industry. With a focus on efficient power consumption and annual budgets set at £63,000, suppliers will need to demonstrate expertise in innovative and cost-effective illumination solutions. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, given the Council's preference for open procurement methods that foster competition and diversity in supplier base. ## Notice Portsmouth City Council, ('the Council') is inviting tenders from suitably experienced and qualified Suppliers for the provision, service, maintenance, installation and storage of Christmas Illuminations and associated items to enhance the festive season in a number of key retail centres in Portsmouth. The Council will provide, and pay for, the necessary power supply for illuminations. Illuminations should therefore favour lower power consumption whilst maintaining the effectiveness of the seasonal illumination. The successful supplier will be required to put up Christmas Illuminations at various locations across the city, maintain them whilst in situ, take down and then store them. Whilst in storage, it is the responsibility of the supplier to check and repair/replace as necessary prior to installation. The successful supplier will be required to work in partnership with the Council on an open book basis to review the illuminations offer on a yearly basis, to ensure that funds are used to effectively maintain, improve, replace, and add to the inventory. The existing inventory and additions agreed over the contract period will remain the property of the Council, unless the Council opts at its discretion to switch to a partial or full hire scheme with the supplier over the term of the contract. . The current contract expires on 30th August 2024. Should there be a change in provider through the procurement process, the incumbent supplier requires a minimum of one week notice and the completion of a RAMS assessment prior to illumination collection. Any incoming supplier must collect all of the council's equipment in full from the incumbent contractor no later than August 30th 2024. The budget set for Christmas illuminations is ?63,000 per annum and is not subject to inflationary increases currently. Payments will be invoiced by the Supplier following the completion of tasks within each of the 3 phases - o Post Take-down o Pre installation o Post installation The Council is targeting to award the contract by Friday 9th August 2024 with a subsequent commencement date of Friday 30th August 2024. The Council has an available revenue budget of ?61,000 (excluding VAT) for the 1st year of the contract with an additional ?14,000 (excluding VAT) of CIL funding which can be used for new equipment purchases. The revenue budget per annum for future years of the contract is ?63,000 and there is currently no provision for inflationary increases. Beyond any potential impacts of inflation the budget could also be impacted by any decisions to increase or reduce the size and scope of Christmas illuminations within the city - e.g. addition or removal of sites. The initial Contract period will be for four years and 7 months with possibility of extending the term by five years in increments to be agreed of no less than one [1] year and no more than five. The maximum total term of n... Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Christmas Illuminations 2024 The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a30ba7d3-a5b6-40e1-8a6d-eb3a7be7adf2 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Jun 2024 | | Submission deadline | 15 Jul 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Aug 2024 - 31 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £777,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | HAMPSHIRE | | Post town | Portsmouth | | Postcode | PO1 2AL | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 42 - Industrial machinery - 45 - Construction work - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 31522000 - Christmas tree lights - 39298910 - Christmas tree - 42131300 - Christmas trees and other assemblies of valves - 45316100 - Installation of outdoor illumination equipment - 63120000 - Storage and warehousing services ## Release History - 20 Jun 2024 at 17:52 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a30ba7d3-a5b6-40e1-8a6d-eb3a7be7adf2 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/a30ba7d3-a5b6-40e1-8a6d-eb3a7be7adf2 20th June 2024 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/portsmouthcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0c8c4389-900c-4219-aebd-8a36445668d2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0c8c4389-900c-4219-aebd-8a36445668d2.json.