--- title: "London Film Festival Opening and Closing Night Receptions, and Gala Receptions Production Management" ocid: "ocds-b5fd17-0d6e3448-cc0b-4084-a4d3-21f470066bcb" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0d6e3448-cc0b-4084-a4d3-21f470066bcb" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0d6e3448-cc0b-4084-a4d3-21f470066bcb.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0d6e3448-cc0b-4084-a4d3-21f470066bcb.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BFI" published: "2023-02-09" --- # London Film Festival Opening and Closing Night Receptions, and Gala Receptions Production Management Buyer: BFI Current stage: Tender OCID: ocds-b5fd17-0d6e3448-cc0b-4084-a4d3-21f470066bcb [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0d6e3448-cc0b-4084-a4d3-21f470066bcb) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0d6e3448-cc0b-4084-a4d3-21f470066bcb.json) ## Summary The BFI is inviting tenders for the production management of London Film Festival's Opening and Closing Night Receptions, and Gala Receptions. This event services tender falls under the CPV classification for Event services and is specifically for the Cultural event organisation services and Promotional services categories. The tender has a value of £80,000 and is open for participation until the tender deadline on 3rd March 2023. The contract period is set to run from 1st April 2023 to 31st March 2025. This opportunity is ideal for businesses specialising in event management, catering, and hospitality services. Small and medium-sized enterprises (SMEs) are specifically encouraged to apply. The BFI, as the buying organisation, seeks high-quality service providers to deliver sophisticated receptions for high-profile film industry events in London. Interested parties can access the relevant documents on the BFI website and must follow the open procedure to submit their tenders before the specified deadline. ## Notice BFI London Film Festival (LFF) is the UK's largest film festival and a major international film event. The Festival introduces the finest new British and international films, series and immersive art works to London and UK-wide audiences, attracts significant international industry participation which shines a spotlight on UK talent. Each year the festival shows work from over 70 countries, representing a variety of languages, genres and formal styles, with presentations ranging from intimate screenings and installations to major red carpet productions. The artistic programme is complemented by a rich range of talks and events for public and industry audiences. Opening and Closing Night Receptions The Opening and Closing Nights of the Festival are formal red carpet Gala evenings held at Southbank Centre's Royal Festival Hall, or a venue of similar size and scale, featuring a European or World Premiere of an international prestigious film, followed by a reception at a landmark London venue. Opening and Closing Nights are high profile media events, with an invited audience of approx. 900 - 1000 filmmakers, Industry professionals and celebrities, together with a sizable public audience. Opening and Closing Nights are key publicity drivers for the Festival and are two of the BFI's largest annual events. The Opening and Closing Night parties are exclusive social events, offering the highest level of sophistication in environment and atmosphere; as well as high quality catering and service. For clarity, this contract covers the reception element of the Opening and Closing Nights only. Production of the Red Carpet Gala Screenings are covered in a separate tender. Sponsored Gala Receptions A number of our Sponsored Headline Galas come with post-screening Receptions for c350-500 high-profile guests. These typically run from c 20:00-00:00 and include drinks, canapes, a DJ and light venue dressing. Recent venues have included Skylon, BFI Riverfront, 100 Wardour Street, Sushi Samba Covent Garden, and St Martins Lane Hotel. It is anticipated there will be 3 - 4 of these events each year. For clarity, this contract covers the reception element of the Sponsored Headline Galas only. Production of the Red Carpet Gala Screenings are covered in a separate tender. Additional information: To take part in this tender, please visit our website, at https://in-tendhost.co.uk/bfi/aspx/Tenders/Current , where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal. Is a Recurrent Procurement Type? : Yes ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6d3249bf-6358-4de7-8bc7-b3892d686dcc | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Feb 2023 | | Submission deadline | 3 Mar 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Apr 2023 - 31 Mar 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £80,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BFI | | Locality | WATERLOO | | Post town | South East London | | Postcode | SE1 8XT | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI45 Lambeth | | Local authority | Lambeth | | Electoral ward | Waterloo & South Bank | | Westminster constituency | Vauxhall and Camberwell Green | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79342200 - Promotional services - 79952000 - Event services - 79952100 - Cultural event organisation services ## Release History - 9 Feb 2023 at 14:56 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/6d3249bf-6358-4de7-8bc7-b3892d686dcc ## Documents - https://www.contractsfinder.service.gov.uk/Notice/6d3249bf-6358-4de7-8bc7-b3892d686dcc 9th February 2023 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/bfi/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/bfi/aspx/Tenders/Current ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0d6e3448-cc0b-4084-a4d3-21f470066bcb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0d6e3448-cc0b-4084-a4d3-21f470066bcb.json.