--- title: "THE SUPPLY OF ULTRA LOW TEMPERATURE (ULT) FREEZERS SERVICE, MAINTENANCE AND REPAIR" ocid: "ocds-b5fd17-0e5d0734-b6be-45c2-ba84-6a3ada72682d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0e5d0734-b6be-45c2-ba84-6a3ada72682d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0e5d0734-b6be-45c2-ba84-6a3ada72682d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0e5d0734-b6be-45c2-ba84-6a3ada72682d.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY OF YORK" published: "2024-05-14" --- # THE SUPPLY OF ULTRA LOW TEMPERATURE (ULT) FREEZERS SERVICE, MAINTENANCE AND REPAIR Buyer: UNIVERSITY OF YORK Current stage: Tender OCID: ocds-b5fd17-0e5d0734-b6be-45c2-ba84-6a3ada72682d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0e5d0734-b6be-45c2-ba84-6a3ada72682d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0e5d0734-b6be-45c2-ba84-6a3ada72682d.json) ## Summary The University of York is looking to establish a framework contract for the supply of ultra-low temperature (ULT) freezers service, maintenance, and repair. The procurement process is currently at the tender stage with a deadline for submission set for 21st June 2024. The contract is expected to commence on 1st September 2024 and will initially run for three years until 31st August 2027, with potential for yearly extensions up to a maximum of 5 years. This opportunity falls under the industry category of 'repair and maintenance services' and is open to businesses in various locations including the UK and overseas territories. This tender presents an opportunity for businesses specializing in repair and maintenance services, particularly those experienced in servicing ULT freezers. Small and medium enterprises (SMEs) that can provide high-quality servicing, maintenance, and repair for ULT freezers are well-suited to compete for this contract. The University of York, the buying organisation, aims to work closely with a single supplier in a partnership capacity, indicating a significant growth opportunity for the successful bidder who can meet the university's requirements and service standards. ## Notice The University of York wishes to establish a framework contract with a single supplier to deliver ULT freezer servicing, maintenance, and repairs. The successful supplier will work closely with the Departments of Biology, in a 'partnership' capacity and will be the preferred service provider. It is anticipated that the service contract will commence on the 1st of September 2024 and will run for an initial period of three years through to the 31st of August 2027 with the option to extend the contract on an annual basis, for a further two years, from the 1st of September each year to a maximum of 5 years. The essence of the contract will be to service, maintain, and repair the University's ULT freezers ensuring the following requirements are achieved: ULT Freezer Service The service must include. Visual Checks o All working parts o Door seals o Door locking mechanism o Fans o Electrical systems o Pipework o Fittings and connections Additional Checks: o Clean all cooling fans, compressor unit grilles and filters. o Check the PAT date is within two years. o Temperature calibration to check the internal chamber temperature with an independent probe against the displayed and set point temperature of the unit. o Carry out adjustments as required. o Label on the door with the date of the service and engineer's identity (name or initials) o Verbally inform the Operations or Deputy Operations Manager of any adjustments, changes or action required before leaving the premises. o Complete and submit a report for each freezer within 1 one week of the service visit. Additional information: The Invitation to Tender (ITT) documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/york/aspx/Home Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8b98d503-1e38-4b05-9587-8a10d815bccf | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 14 May 2024 | | Submission deadline | 21 Jun 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Sep 2024 - 31 Aug 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF YORK | | Locality | NORTH YORKSHIRE | | Post town | York | | Postcode | YO10 5DD | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE2 North Yorkshire | | ITL 3 | TLE21 York | | Local authority | York | | Electoral ward | Hull Road | | Westminster constituency | York Central | | Delivery location | Not specified | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50000000 - Repair and maintenance services ## Release History - 14 May 2024 at 14:47 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8b98d503-1e38-4b05-9587-8a10d815bccf ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8b98d503-1e38-4b05-9587-8a10d815bccf 14th May 2024 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/york/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://www.york.ac.uk - https://in-tendhost.co.uk/york/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0e5d0734-b6be-45c2-ba84-6a3ada72682d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0e5d0734-b6be-45c2-ba84-6a3ada72682d.json.