---
title: "The Provision of Medical Records System - AWARD"
ocid: "ocds-b5fd17-0ed1d073-bd3c-4cd7-b23a-530be0e61290"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0ed1d073-bd3c-4cd7-b23a-530be0e61290"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0ed1d073-bd3c-4cd7-b23a-530be0e61290.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-0ed1d073-bd3c-4cd7-b23a-530be0e61290.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "WEST YORKSHIRE FIRE & RESCUE"
published: "2020-11-27"
---

# The Provision of Medical Records System - AWARD

Buyer: WEST YORKSHIRE FIRE & RESCUE  
Current stage: Award  
OCID: ocds-b5fd17-0ed1d073-bd3c-4cd7-b23a-530be0e61290

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0ed1d073-bd3c-4cd7-b23a-530be0e61290)  
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## Summary

The West Yorkshire Fire & Rescue Service is seeking a supplier for a new Medical Records System, having identified the need for a more compliant and user-friendly system after ten years of using their previous solution. The procurement method is an open procedure, with the contract period extending from 1st December 2020 to 30th November 2027. The tender was awarded on 27th November 2020, and the location for delivery is based in Bradford, Yorkshire and the Humber. The system is expected to securely manage and transfer existing medical data, catering to a workforce of 1,400 staff, primarily firefighters.

This contract presents significant opportunities for businesses in the medical software industry, specifically those that can provide GDPR-compliant solutions for health record management. Small to medium enterprises (SMEs) focusing on software development, bespoke systems integration, and data management services would be particularly well-suited to engage in this tender process. The emphasis on a user-friendly system that meets the specific needs of the West Yorkshire Fire & Rescue Service offers a niche for companies to showcase their innovative solutions in public health sector contracts.

## Notice

WYFRS currently employs 1400 staff based at various sites across West Yorkshire. The bulk of these staff are operational firefighters with the remainder consisting of support staff. Looking after the health and safety of our staff is very important to us. Upon recruitment all staff need to undertake medicals. Some medicals are more detailed than others due to nature of roles, e.g. firefighters. Following recruitment all operational staff are required to undertake health screening every 3 years, with more frequent health surveillance in place for higher risk roles. Sickness monitoring is also managed through the unit on an on-going basis. Recording this data and being able to retrieve this securely is important for the Occupational Health Unit (OHU) within WYFRS. OHU's current system has been in place for over 10 years and provides limited functionality and is not compliant with GDPR. WYFRS is looking for a new system that is user friendly, which meets the needs of WYFRS and is GDPR compliant. Transferring of existing employee medical data onto the new system will be a key requirement of the new Supplier. The Supplier will be required to work closely with WYFRS OHU and ICT (Information Technology) departments to support a timely and smooth transition whilst meeting the needs of WYFRS.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0c79a1cc-ad9a-4abe-950c-56d82e21d637 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Nov 2020 |
| Submission deadline | 5 Nov 2020 |
| Future notice date | Not specified |
| Award date | 27 Nov 2020 |
| Contract period | 1 Dec 2020 - 30 Nov 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £53,457 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST YORKSHIRE FIRE & RESCUE |
| Locality | BRADFORD |
| Post town | Bradford |
| Postcode | BD11 2DY |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE44 Calderdale and Kirklees |
| Local authority | Kirklees |
| Electoral ward | Birstall and Birkenshaw |
| Westminster constituency | Spen Valley |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48180000 - Medical software package

## Release History

- 27 Nov 2020 at 15:28 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0c79a1cc-ad9a-4abe-950c-56d82e21d637

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/0c79a1cc-ad9a-4abe-950c-56d82e21d637
  27th November 2020 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0ed1d073-bd3c-4cd7-b23a-530be0e61290. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0ed1d073-bd3c-4cd7-b23a-530be0e61290.json.