--- title: "ESPH CS WDC Asset Management System (ESPH595 JB)" ocid: "ocds-b5fd17-1097b1a8-18ea-40a1-9f41-aa267d64cb54" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1097b1a8-18ea-40a1-9f41-aa267d64cb54" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1097b1a8-18ea-40a1-9f41-aa267d64cb54.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-1097b1a8-18ea-40a1-9f41-aa267d64cb54.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WEALDEN DISTRICT COUNCIL" published: "2025-02-19" --- # ESPH CS WDC Asset Management System (ESPH595 JB) Buyer: WEALDEN DISTRICT COUNCIL Current stage: Tender OCID: ocds-b5fd17-1097b1a8-18ea-40a1-9f41-aa267d64cb54 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-1097b1a8-18ea-40a1-9f41-aa267d64cb54) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-1097b1a8-18ea-40a1-9f41-aa267d64cb54.json) ## Summary Wealden District Council is seeking a suitably qualified and experienced contractor to provide a hosted centralised Asset Management System for managing its extensive property portfolio. The procurement process, currently at the tender stage, is detailed under the title "ESPH CS WDC Asset Management System (ESPH595 JB)" and falls under the industry category of Software Package and Information Systems (CPV 48000000, 48100000, 48800000, 79993100, 48430000). Located in Hailsham, East Sussex, the Council manages over 200 land and building assets, which collectively are valued at £53 million and generate significant rental income. The tender was published on 19th February 2025, with a tendering period ending on 27th March 2025. The contract is intended to start on 20th June 2025 and will run until 19th June 2030. The procurement method follows a restricted procedure (above threshold), ensuring a competitive and selective approach. This tender presents an excellent opportunity for businesses specialising in software development and asset management systems to contribute to a significant local government project. SMEs are encouraged to participate, given the Council's receptiveness to partnering with smaller enterprises. Firms with expertise in developing integrated management systems for various assets—including structures, car parks, and leisure facilities—are especially well-suited for this contract. By securing this contract, businesses can enhance their portfolio by association with a public sector client, potentially opening further opportunities within the local government sector. The centralised system sought by the Council aims to modernise and streamline asset management, providing a foundation for continued, efficient operations and future growth. ## Notice Wealden District Council (the 'Council') are seeking a hosted centralised Asset Management System to hold data regarding the organisations assets and assist with the effective management of Corporate Assets to a suitably qualified and experienced Contractor to meet our corporate asset management needs. The Council owns and manages a variety of corporate assets, utilised for a multitude of varying uses. It includes structures, car parks, land, public conveniences, leisure & recreation facilities, churchyards, community halls, offices, crematoria and other assets leased to community organisations and even some used to generate a commercial income. The Council's property portfolio extends to over 200 land and building assets, with a current total book value of PS53 million. The current non-operational asset portfolio generates over PS1,000,000 per annum in rent and licence payments. The operational asset portfolio generates over PS200,000 in fees and charges. Commercial lease renewals and rent reviews are undertaken to maximise the income to the Council from the portfolio and protect the Council's interest. Currently the asset information is held within a terrier system which has limited availability and information. The Council is looking for a centralised system which has the capability to hold all data regarding the organisations assets and allow users to manage corporate assets proactively. Full details are available in the SQ documents. Please note that the Procurement Act 2023 will come into force on Monday 24th February 2025. Suppliers will need to register on the Central Digital Platform if they wish to participate in tender opportunities that are published on or after this date. This tender opportunity was published before this date, therefore is subject to the The Public Contracts Regulations 2015. Additional information: This tendering opportunity is being carried out via the South East Shared Services e-Sourcing portal (https://in-tendhost.co.uk/sesharedservices/aspx/ProjectManage/38269). Is a Recurrent Procurement Type? : Yes ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ea6fffd9-5ab6-4447-bf31-781b8bb67c7b | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Feb 2025 | | Submission deadline | 27 Mar 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 20 Jun 2025 - 19 Jun 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEALDEN DISTRICT COUNCIL | | Locality | EAST SUSSEX | | Post town | Brighton | | Postcode | BN27 2AX | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ22 East Sussex CC | | Local authority | Wealden | | Electoral ward | Hailsham Central | | Westminster constituency | Sussex Weald | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 48430000 - Inventory management software package - 48800000 - Information systems and servers - 79993100 - Facilities management services ## Release History - 19 Feb 2025 at 16:43 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/ea6fffd9-5ab6-4447-bf31-781b8bb67c7b ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ea6fffd9-5ab6-4447-bf31-781b8bb67c7b 19th February 2025 - Opportunity notice on Contracts Finder - http://www.wealden.gov.uk Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/sesharedservices/aspx/ProjectManage/38269 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-1097b1a8-18ea-40a1-9f41-aa267d64cb54. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-1097b1a8-18ea-40a1-9f41-aa267d64cb54.json.