---
title: "Space Management Solution"
ocid: "ocds-b5fd17-10b1d038-c64a-46fe-b587-8b64e9a3dc50"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-10b1d038-c64a-46fe-b587-8b64e9a3dc50"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-10b1d038-c64a-46fe-b587-8b64e9a3dc50.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-10b1d038-c64a-46fe-b587-8b64e9a3dc50.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LEEDS TRINITY UNIVERSITY"
published: "2024-08-01"
---

# Space Management Solution

Buyer: LEEDS TRINITY UNIVERSITY  
Current stage: Award  
OCID: ocds-b5fd17-10b1d038-c64a-46fe-b587-8b64e9a3dc50

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## Summary

Leeds Trinity University is seeking to implement a space management solution for its new City site, with the initial phase focusing on non-teaching spaces by September 2024 and subsequent phases integrating with existing solutions at the Horsforth campus. The procurement process aims to appoint a supplier to provide a centralised system that can integrate with existing timetabling, Outlook Exchange, space booking, and building management solutions. The procurement method follows a restricted procedure, with the top four suppliers from the selection questionnaire stage invited to tender. The total contract value is estimated at £700,000, with a procurement stage occurring from March to April 2024 and the contract period from July 2024 to July 2029. The intended location for the project is in Yorkshire and the Humber, United Kingdom, categorised under software packages and information systems (CPV code: 48000000).

This tender presents a significant opportunity for businesses specialising in integrated space management solutions, particularly those capable of seamless integration with existing systems such as Tribal SITS and managing occupancy sensors for data analytics. SMEs are specifically encouraged to apply, highlighting a preference for innovative and adaptable solutions that can enhance existing processes and user experiences. Companies with expertise in delivering efficient digital solutions for educational institutions will find this an advantageous opportunity to partner with a reputable university. The project aligns well with businesses that can offer scalable and intelligent systems designed to meet evolving pedagogical and operational needs.

## Notice

Leeds Trinity University is opening a new site in City and looking for a space management solution which will enable better use of space management. Phase one of this project will focus on delivering a solution for City for September 2024 but the later phases are to focus on integrating with existing solutions and implementing the solution for Horsforth campus. Enhanced space utilisation is to be achieved for phase 1 non-teaching spaces. This procurement seeks to appoint a partner to provide a new centralised space management solution, which can integrate seamlessly with existing timetabling, outlook exchange, space booking and building management solutions, and provide a facility for staff and students to book study rooms, meeting rooms and desks. The procurement seeks to: - Deliver an integrated and intelligent space management system that offers the most efficient and effective use of LTU's physical spaces with a great end-user experience. - Deliver a space management solution which can integrate with LTU's timetabling solution (currently Tribal SITS) and other space management systems where possible, such as Rendezvous, Legend, BMS. - Work with occupancy sensors and associated technologies to collect data for reporting and analytics purposes to help LTU make base most efficient use of its spaces - Find a solution which will improve the efficiency of existing processes while integrating where necessary to manage spaces, initially in the City Centre Campus followed by our Horsforth campus. - Provide a system which integrates with display units (outside of meeting rooms for example) providing real-time information about availability of that space (NB: the provision of display units is not part of this procurement). - Secure supplier resource in the event that the University's implementation team lacks capacity or capability to deploy the system in the timescales required. It is expected that the top 4 suppliers from this SQ will be invited to the tender stage of the procurement. The University reserves the right to take more or less suppliers than 4, and this determination will be based on the evaluation of compliant SQ responses. Instructions and accessing the SQ documents: The procurement will will be conducted exclusively via the university's e-tendering website, where all documentation can be found and downloaded: https://neupc.delta-esourcing.com/members/leeds-trinity-university/ Accessing an Opportunity via the university's e-tendering website: Once you have created a supplier profile, to respond to an opportunity, click 'Response Manager' or 'View Invites and Responses'. You will then be presented with a list of all opportunities your organisation has previously worked on and will be given the option of viewing current invites or entering the access code to begin responding to a new opportunity. Notes: Project: ITS084LTU Space Management Solution Access Code: BSN9EA25PM

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/48569480-f471-44fa-a33d-a4e50307bbe0 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Aug 2024 |
| Submission deadline | 15 Apr 2024 |
| Future notice date | 7 Aug 2023 |
| Award date | 17 Jul 2024 |
| Contract period | 21 Jul 2024 - 21 Jul 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £700,000 |
| Lots value | Not specified |
| Awards value | £198,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEEDS TRINITY UNIVERSITY |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS18 5HD |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Horsforth |
| Westminster constituency | Leeds North West |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EVENTMAP |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48190000 - Educational software package
- 48420000 - Facilities management software package and software package suite

## Release History

- 1 Aug 2024 at 16:15 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/48569480-f471-44fa-a33d-a4e50307bbe0
- 13 Mar 2024 at 14:00 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/20522758-518c-4f13-b085-9537b9abe972
- 11 Jul 2023 at 11:16 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/170b00b5-a4e1-4a5d-b812-a04e1bf4d881

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/48569480-f471-44fa-a33d-a4e50307bbe0
  1st August 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/20522758-518c-4f13-b085-9537b9abe972
  13th March 2024 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/170b00b5-a4e1-4a5d-b812-a04e1bf4d881
  11th July 2023 - Early engagement notice on Contracts Finder

## Notice URLs

- https://neupc.delta-esourcing.com/members/leeds-trinity-university/
- https://www.leedstrinity.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-10b1d038-c64a-46fe-b587-8b64e9a3dc50. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-10b1d038-c64a-46fe-b587-8b64e9a3dc50.json.