--- title: "Provision of a Digital Evidence Management System" ocid: "ocds-b5fd17-111267e6-cb08-46cb-992f-a30b102ebff9" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-111267e6-cb08-46cb-992f-a30b102ebff9" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-111267e6-cb08-46cb-992f-a30b102ebff9.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-111267e6-cb08-46cb-992f-a30b102ebff9.json" source: "Contracts Finder" current_stage: "Tender" buyer: "CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE" published: "2022-05-27" --- # Provision of a Digital Evidence Management System Buyer: CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE Current stage: Tender OCID: ocds-b5fd17-111267e6-cb08-46cb-992f-a30b102ebff9 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-111267e6-cb08-46cb-992f-a30b102ebff9) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-111267e6-cb08-46cb-992f-a30b102ebff9.json) ## Summary The Police and Crime Commissioner for Cheshire, in collaboration with the Chief Constable of Cheshire, is seeking providers for the "Provision of a Digital Evidence Management System". This tender, classified under the Software package and information systems category, is based in Winsford, Cheshire. The procurement is currently at the Tender stage, with submissions due by 1st July 2022. The estimated value of the contract ranges from £1.3 million to £3 million, initiating on 7th September 2022 and concluding on 6th September 2027. The procurement method adopted is an open procedure. This tender presents significant opportunities for technology firms specialising in digital evidence management, software development, and IT services aimed at law enforcement agencies. Businesses that can offer innovative solutions capable of integrating with existing policing systems, while ensuring efficient processing and secure sharing of digital evidence, will be well-positioned to compete. The project aims to modernise the criminal justice process, ultimately enhancing operational efficiency and reducing manual workloads, which could lead to long-term partnerships with public sector organisations. ## Notice The Police and Crime Commissioner for Cheshire (the "PCC") and the Chief Constable of Cheshire (CC)are working on a project to implement a reliable and robust Digital Evidence ManagementSystem (DEMS) to support the investigative process and best evidence to support prosecutions. The DEMS will provide capabilities and functionality currently unavailable to officers and investigators and represents an opportunity to modernise its end to end criminal justice process (from point of initial investigation through to positive justice outcome) and in doing so provide a range of business benefits. The DEMS should be capable of ingesting, processing and delivering playable digital media from multiple sources. The system should allow for simultaneous working with multiple users logging in, searching, accessing, media playback, editing and exporting of evidence in a highly reliable, auditable and timely manner. This functionality is required if the media has been grouped under one case with multiple users being able to access the case and work with the media simultaneously. It is important that PCC and CC are able to gather, review and action media quickly. The agreed service levels should be consistently maintained. The new system should have a proven and established ability to integrate with third party policing systems e.g. Records Management System, Command and Control, Digital Video Interview Recording and meet the Design Principles Digital Evidence Sharing Blueprint. The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing, significantly reducing the volume of manual activities and discs produced. This will lead to a reduction of risk to the Force (data breaches) and efficiency savings (reduced time spent burning and transporting discs). ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2f2bc4a9-095e-4606-9206-088efbc0da69 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 27 May 2022 | | Submission deadline | 1 Jul 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 6 Sep 2022 - 6 Sep 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE | | Locality | WINSFORD, CHESHIRE | | Post town | Crewe | | Postcode | CW7 2UA | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD6 Cheshire | | ITL 3 | TLD63 Cheshire West and Chester | | Local authority | Cheshire West and Chester | | Electoral ward | Winsford Over & Verdin | | Westminster constituency | Mid Cheshire | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 48170000 - Compliance software package - 48600000 - Database and operating software package - 48610000 - Database systems - 48611000 - Database software package - 48612000 - Database-management system - 48613000 - Electronic data management (EDM) - 48614000 - Data-acquisition system - 48900000 - Miscellaneous software package and computer systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 27 May 2022 at 17:31 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/2f2bc4a9-095e-4606-9206-088efbc0da69 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/2f2bc4a9-095e-4606-9206-088efbc0da69 27th May 2022 - Opportunity notice on Contracts Finder - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=46598&B=BLUELIGHT Additional data - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33132 User / Company ## Notice URLs - http://www.cheshire.police.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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