--- title: "Finance and HR Solution" ocid: "ocds-b5fd17-111a3941-8b0f-42ac-81c6-2b3d56dd35e3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-111a3941-8b0f-42ac-81c6-2b3d56dd35e3" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-111a3941-8b0f-42ac-81c6-2b3d56dd35e3.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-111a3941-8b0f-42ac-81c6-2b3d56dd35e3.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SWINDON BOROUGH COUNCIL" published: "2018-07-26" --- # Finance and HR Solution Buyer: SWINDON BOROUGH COUNCIL Current stage: Tender OCID: ocds-b5fd17-111a3941-8b0f-42ac-81c6-2b3d56dd35e3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-111a3941-8b0f-42ac-81c6-2b3d56dd35e3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-111a3941-8b0f-42ac-81c6-2b3d56dd35e3.json) ## Summary The procurement process involves Swindon Borough Council seeking expressions of interest from qualified service providers for a cloud-hosted Finance and HR Solution. This open tender is currently in the planning stage, with submissions due by 6th August 2018. The contract, valued between £2,000,000 and £5,000,000, is expected to span a minimum of 6 years, starting from 8th October 2018, with options to extend up to a total of 12 years. Businesses interested in this opportunity should ensure they are registered with ProContract to access tender documents and submit their bid. This tender presents significant growth opportunities for businesses specialising in finance, budget management, HR, payroll, and cloud software solutions. Companies that are well-suited to compete in this process would ideally have experience in delivering similar services to local authorities or educational institutions and should be prepared to offer a fixed price for the initial term, with subsequent pricing linked to inflation. Given the potential impact on a wide range of public sectors, providers of Software as a Service (SaaS) and those capable of robust ongoing support are particularly encouraged to participate. ## Notice Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a cloud hosted Finance, Budget Management, HR, Payroll, Learning and Development, and Recruitment software solution to include deployment and ongoing support. The Council reserves the right to increase/decrease the hosting and software licences over the duration of the contract to match the Council's needs including any wholly owned subsidiaries, Schools & Academies in the Borough of Swindon, and potential shared services partners. No variant bids are accepted and only one bid per tenderer is acceptable. We intend to go to market for a 12 year contract - the actual composition to be an initial period 6 years with an option to extend for 1 +1 + 1 +1 + 1 + 1. We are looking for a fixed price for this initial term and a fixed price for Year 7 which will be subject to Consumer Price Index% based cap for future increases for years 8 to 12. Extention periods are subject to satisfactory performance and budget availability The estimated contract value for the initial 6 year term is PS2,000,000 to PS3,100,000 and PS3,200,000 to PS5,000,000 for a potential 12 year term, to include the cost of software procurement, annual subscription for Software as a Service, annual subscription for supply of a Hosting as a Service solution, and implementation partner. Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2018/S 124-282369 Contracts Finder/ other web portals, however, "Supplying the South West" Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN345028 To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender Responses are required on be submitted no later than 6th August 2018, 1200hrs UK Local time viaProContract tender portal - https://www.supplyingthesouthwest.org.uk/ If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 31st July 2018,1200 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/366b5087-d0a2-4104-8236-50e784abda6d | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Jul 2018 | | Submission deadline | 6 Aug 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 7 Oct 2018 - 7 Oct 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £5,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SWINDON BOROUGH COUNCIL | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN1 2JG | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Eastcott | | Westminster constituency | Swindon South | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48190000 - Educational software package - 48220000 - Internet and intranet software package - 48400000 - Business transaction and personal business software package - 48600000 - Database and operating software package - 48812000 - Financial information systems ## Release History - 26 Jul 2018 at 11:06 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/366b5087-d0a2-4104-8236-50e784abda6d - 13 Jul 2018 at 15:12 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/366b5087-d0a2-4104-8236-50e784abda6d - 29 Jun 2018 at 15:44 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/366b5087-d0a2-4104-8236-50e784abda6d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/366b5087-d0a2-4104-8236-50e784abda6d 26th July 2018 - Opportunity notice on Contracts Finder - http://https://procontract.due-north.com/Procurer/ContractsFinder?projectId=51105528-a865-e811-80eb-005056b64545&projectEventId=bc75e905-ac65-e811-80eb-005056b64545&formTypeId=277e8dc2-9fcd-4556-bc06-35706b286939 To register your interest in this opportunity and obtain any additional information and documentation please login or register (for free) at: ## Notice URLs - http://www.swindon.gov.uk/ - https://www.supplyingthesouthwest.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-111a3941-8b0f-42ac-81c6-2b3d56dd35e3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-111a3941-8b0f-42ac-81c6-2b3d56dd35e3.json.