---
title: "Legal Case Management System"
ocid: "ocds-b5fd17-1120327f-7c1b-479d-8802-0ca19fdbd8f0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1120327f-7c1b-479d-8802-0ca19fdbd8f0"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1120327f-7c1b-479d-8802-0ca19fdbd8f0.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-1120327f-7c1b-479d-8802-0ca19fdbd8f0.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF BRISTOL"
published: "2018-06-11"
---

# Legal Case Management System

Buyer: UNIVERSITY OF BRISTOL  
Current stage: Award  
OCID: ocds-b5fd17-1120327f-7c1b-479d-8802-0ca19fdbd8f0

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## Summary

The University of Bristol is currently involved in a procurement process for a Legal Case Management System aimed at managing emails and documents related to research grants and legal cases. The procurement is at the Award stage and the contract is valued at £598,000, awarded to cBrain A/S. The initial contract duration is set for five years, with a potential extension for an additional five years. The call for tenders closed on 19 December 2017, and the service will be implemented at the university's premises in Bristol, South West England, under the classification of software package and information systems.

This tender presents significant opportunities for businesses specialising in software solutions, particularly those focused on case management systems, legal technology, or enterprise resource planning. Small and medium-sized enterprises (SMEs) may find this procurement particularly advantageous, as the buyer has expressed a preference for engaging with these types of organisations. The project is aimed at streamlining comprehensive management processes within academic environments, making it suitable for companies with experience in the public sector and collaborative software development.

## Notice

The University of Bristol (UoB) has approved a business case to procure a Case Management solution to manage emails and documents relating to: - Research (and research-related) grant and contract applications and awards, which will be used jointly by the Research and Enterprise Development (RED) and Finance Services Divisions, - Separately, legal cases, which will be used by the University Secretary's Office (SecO). Whilst this is one business case, we view the implementation of the Case Management solution to manage(i) research (and research-related) applications and awards, (ii) and legal cases, as separate instances of the Case Management solution. The Research and Enterprise Development (RED) Department works with academics, researchers, students and entrepreneur communities within and outside of UoB to bid for research and enterprise-related grants and contracts, and to manage contractual negotiations. RED and Finance Services have a requirement for a Case Management solution to enable it to effectively and efficiently manage detailed contractual negotiation sand related communications throughout the pre-award lifecycle from application to award covering are as such as: the terms and conditions of the scheme; ethical governance implications; managing the process of contract negotiations with funders and research and enterprise partners. It is intended that a Case Management solution will form part of a wider solution to manage and administer research and enterprise-related grants and contracts. The University Secretary's Office (SecO) provides a wide range of advice and support on legal and compliance issues to all academic and professional departments of the University. The Office's responsibilities include work in the areas of property and commercial law, employment law, intellectual property, insurance, risk management, data protection, freedom of information, staff and student mediation and dispute resolution, appeals and discipline. SecO has a requirement to use a Case Management solution to manage their case load in all these areas, as well as to provide management information for the team to support workload management and internal reporting requirements. Potentially staff in any department of the University may require access to the system. Additional information: The initial contract period is 5 years plus up to a further 5 years if the options to extend are exercised. The contract duration in Section 1 assumes the options to extend are exercised in full.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1337144d-1066-4066-ad03-b4d65b84524a |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Jun 2018 |
| Submission deadline | 19 Dec 2017 |
| Future notice date | Not specified |
| Award date | 17 May 2018 |
| Contract period | 17 May 2018 - 17 May 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | £598,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF BRISTOL |
| Locality | BRISTOL |
| Post town | Bristol |
| Postcode | BS2 8BB |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK51 Bristol, City of |
| Local authority | Bristol, City of |
| Electoral ward | Central |
| Westminster constituency | Bristol Central |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CBRAIN |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 11 Jun 2018 at 12:54 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/1337144d-1066-4066-ad03-b4d65b84524a
- 21 Nov 2017 at 08:43 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/31ba3ce0-8b55-4468-833a-36c15460b539

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/1337144d-1066-4066-ad03-b4d65b84524a
  11th June 2018 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/31ba3ce0-8b55-4468-833a-36c15460b539
  21st November 2017 - Opportunity notice on Contracts Finder
- https://tenders.bris.ac.uk
  Link to eSourcing Portal

## Notice URLs

- http://www.bristol.ac.uk

## Provenance

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