---
title: "Provision of Goods and Services relating to Archiving & Related Document Management Services"
ocid: "ocds-b5fd17-11caf001-e266-46f9-838b-5e1cdd712238"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-11caf001-e266-46f9-838b-5e1cdd712238"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-11caf001-e266-46f9-838b-5e1cdd712238.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-11caf001-e266-46f9-838b-5e1cdd712238.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "POST OFFICE LIMITED"
published: "2024-06-17"
---

# Provision of Goods and Services relating to Archiving & Related Document Management Services

Buyer: POST OFFICE LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-11caf001-e266-46f9-838b-5e1cdd712238

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-11caf001-e266-46f9-838b-5e1cdd712238)  
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## Summary

The Post Office Limited has awarded a contract for the provision of goods and services relating to archiving and related document management services. The contract, with a value of £1,946,411 GBP, was awarded to OASIS Group. The procurement process was completed, and the contract period is from March 31, 2023, to April 1, 2025. The tender was carried out using the ESPO 390_22 Archiving & Related Document Management Services framework. The tender period ended on March 30, 2023, and the contract includes an option to extend until March 31, 2027.

This procurement opportunity involves services in the archive category. Businesses specialising in total document management solutions, including scanning, storage, encryption, and secure disposal of documents, would be well-suited to compete. The buyer, Post Office Limited, is located in London, United Kingdom. While the contract has been awarded, understanding the requirements and specifications of this procurement process can help businesses prepare for future opportunities within the same industry category.

## Notice

Direct Award against the ESPO 390_22 Archiving & Related Document Management Services Framework The ESPO Framework 390_22 allows for a Direct Award for Lot 3 - Total Document Management Solutions This Lot provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Customers can access a consultancy service designed to scope and shape a full document management solution to help manage all POL's documents. In considering the ESPO 390_22Framework, procurement has considered the following: * Cost and time in conducting a full procurement. * The ongoing requirement for the HMU/GLO digital archiving work * POL being unable carry out document destruction of 30k plus documents as there is a risk that documents needed for the HMU/GLO could be destroyed. * Time required to ensure a secure uplift volume transfer to a new supplier. A standard industry uplift would be 250 registered items per day, so will take approx.. 18 months to complete.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b6528c02-5d4d-41ee-978b-99e212b76c61 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Other - ESPO 390_22 Archiving & Related Document Management Services |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Jun 2024 |
| Submission deadline | 30 Mar 2023 |
| Future notice date | Not specified |
| Award date | 29 Mar 2023 |
| Contract period | 30 Mar 2023 - 1 Apr 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,946,411 |
| Lots value | Not specified |
| Awards value | £1,946,411 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | POST OFFICE LIMITED |
| Locality | LONDON |
| Post town | Central London |
| Postcode | EC2V 7ER |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | City of London |
| Electoral ward | Bassishaw |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OASIS GROUP |

## CPV Codes

### Divisions

- 92 - Recreational, cultural and sporting services

### Codes

- 92512000 - Archive services

## Release History

- 17 Jun 2024 at 10:34 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/b6528c02-5d4d-41ee-978b-99e212b76c61

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/b6528c02-5d4d-41ee-978b-99e212b76c61
  17th June 2024 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://corporate.postoffice.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-11caf001-e266-46f9-838b-5e1cdd712238. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-11caf001-e266-46f9-838b-5e1cdd712238.json.