--- title: "Provision of Surface Hub, Teams MTR and Video Conferencing, Support and Supply for the Maritime & Coastguard Agency" ocid: "ocds-b5fd17-120c075e-ea1e-4c05-9a63-4a7a7dbf3859" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-120c075e-ea1e-4c05-9a63-4a7a7dbf3859" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-120c075e-ea1e-4c05-9a63-4a7a7dbf3859.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-120c075e-ea1e-4c05-9a63-4a7a7dbf3859.json" source: "Contracts Finder" current_stage: "Award" buyer: "MCA - MARITIME AND COASTGUARD AGENCY" published: "2025-09-04" --- # Provision of Surface Hub, Teams MTR and Video Conferencing, Support and Supply for the Maritime & Coastguard Agency Buyer: MCA - MARITIME AND COASTGUARD AGENCY Current stage: Award OCID: ocds-b5fd17-120c075e-ea1e-4c05-9a63-4a7a7dbf3859 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-120c075e-ea1e-4c05-9a63-4a7a7dbf3859) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-120c075e-ea1e-4c05-9a63-4a7a7dbf3859.json) ## Summary The Maritime and Coastguard Agency (MCA) has completed a procurement process for the "Provision of Surface Hub, Teams MTR and Video Conferencing, Support and Supply". The contract aims to replace outdated Surface Hub 1 devices with newer equivalents and provide ongoing support for existing Surface Hub 2S and 3 units at various sites across the UK, including their removal and disposal. This was conducted under the Crown Commercial Services RM6098 framework through further competition, valued initially at £767,078.87, with the total three-year contract allowing call-offs up to £4 million. The award notice was published on 4th September 2025, with MTI Technology Limited selected as the supplier. The contract period began on 3rd September 2025 and will end on 31st August 2028, with possible extensions of up to two additional years. This tender presents growth opportunities for businesses specialising in hardware, video conferencing technology, and IT support services. It is particularly suitable for large enterprises with experience in framework agreements and those capable of supplying and maintaining advanced technological equipment. Given its broad scope across the UK, including locations such as British Overseas Territories and Europe, the contract provides substantial exposure and potential for business expansion in the technology sector. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations had the opportunity to compete in this selective procurement process, fostering diversified business participation. ## Notice The MCA has multiple sites around the UK utilising video conferencing technology - these are primarily Surface Hub 1 devices which require replacement by October 2025. Some of these devices are wall mounted in standard meeting or training rooms, others are mobile units, with some in 24/7 use in HM Coastguard Operations Rooms. MCA require replacement equivalent devices to replace these legacy units, as well as support and maintenance of existing Surface Hub 2S and 3 devices, and any additional equipment supplied over the term of the contract. The replacement will be up to 49 devices, subject to change as the number of devices actually required may reduce after a rationalisation has been completed. The scope of this contract is to replace Surface Hub 1 devices with an equivalent in support device, as well as support and maintenance of, but not limited to: - Surface Hub 2S and 3 devices, both 50" and 85" units - Teams MTR devices - Any new Surface Hub, Teams MTR device or AV device procured through this contract - Any additional equipment supplied and installed by the Supplier throughout the MCA estate. Programme of work to replace legacy Surface Hub 1 devices with a suitable replacement across multiple MCA sites. This is to include the removal and disposal of the Surface Hub devices being replaced. This opportunity was a Further Competition run under Crown Commercial Services RM6098 framework (Technology Products and Associated Services 2), open to all Lot 2 suppliers. The contract value for the initial roll out of replacement hubs and support services for 3 years is PS767,078.87. In addition to the initial order, this contract establishes a call-off up to a total value of PS4m excluding VAT over 3-years, subject to the contract variation process for any additional Goods or Services in scope of the specification. There are 2 x 1 year extension options available. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ee9c1d2d-8938-4653-82c1-e8749966c2c9 | | Notice type | Award Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Call-off from a framework agreement | | Tender suitability | SME, VCSE | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Sep 2025 | | Submission deadline | 18 Jul 2025 | | Future notice date | Not specified | | Award date | 28 Aug 2025 | | Contract period | 2 Sep 2025 - 31 Aug 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £4,000,000 | | Lots value | Not specified | | Awards value | £767,078 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MCA - MARITIME AND COASTGUARD AGENCY | | Locality | SOUTHAMPTON | | Post town | Southampton | | Postcode | SO15 1EG | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ32 Southampton | | Local authority | Southampton | | Electoral ward | Banister & Polygon | | Westminster constituency | Southampton Itchen | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | MTI TECHNOLOGY | ## CPV Codes ### Divisions - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) ### Codes - 44316400 - Hardware ## Release History - 4 Sep 2025 at 14:21 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/ee9c1d2d-8938-4653-82c1-e8749966c2c9 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ee9c1d2d-8938-4653-82c1-e8749966c2c9 4th September 2025 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/40ac0182-42ad-4b3b-a1d0-9f6c30d0135e Redacted order form ## Notice URLs - https://www.gov.uk/government/organisations/maritime-and-coastguard-agency ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-120c075e-ea1e-4c05-9a63-4a7a7dbf3859. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-120c075e-ea1e-4c05-9a63-4a7a7dbf3859.json.