---
title: "Facilities Management Software Solution"
ocid: "ocds-b5fd17-12cfe376-1a0a-46bc-8d0a-92cccf6f0b42"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-12cfe376-1a0a-46bc-8d0a-92cccf6f0b42"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-12cfe376-1a0a-46bc-8d0a-92cccf6f0b42.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-12cfe376-1a0a-46bc-8d0a-92cccf6f0b42.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "University of Keele"
published: "2026-08-26"
---

# Facilities Management Software Solution

Buyer: University of Keele  
Current stage: Award  
OCID: ocds-b5fd17-12cfe376-1a0a-46bc-8d0a-92cccf6f0b42

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## Summary

The University of Keele procured a cloud-based facilities management software service for its estate in Newcastle, England. The solution supports statutory compliance and the scheduling of planned preventative maintenance, using SFG20 requirements and guidance. This is a facilities management software service, classified under CPV 48421000, rather than a requirement for physical facilities management, construction or maintenance labour. The buyer is the University of Keele, and the service is intended to provide estate-wide software capability. Suppliers serving education, healthcare, public-sector or other complex estates may find the requirement relevant where they provide cloud platforms for compliance management, maintenance planning, asset information and related facilities workflows.

The procurement is complete and was awarded to BESA Publications Limited on 13 August 2026. It was run as a selective call-off from the G-Cloud 14 framework. The contract runs from 15 March 2026 to 14 March 2030, covering a three-year initial term with one one-year extension option. The awarded value is £41,916 including the stated contract value; the published estimated range was £31,437 to £41,916, all in GBP. The tender submission deadline was 13 March 2026 at 12:00 UTC. The opportunity was identified as suitable for small and medium-sized enterprises. The award is active, with one supplier selected for the requirement.

For suppliers assessing future University of Keele requirements, this award demonstrates demand for a cloud-based facilities management platform that can support statutory compliance and planned preventative maintenance across a university estate. A credible competitor would need a mature software service, reliable cloud delivery and practical functionality for scheduling, tracking and evidencing maintenance activity. Strong knowledge of SFG20 content and how it is applied to compliance-led maintenance would be important, alongside the ability to configure the platform for a complex multi-building estate. Suppliers should also be able to demonstrate dependable implementation, user support, data handling and integration with existing estate-management processes. The requirement is suitable for SMEs, so a focused specialist provider could compete with a clear product and delivery capability.

## Notice

Provision of a cloud-based facilities management software solution (SFG20) to support statutory compliance and planned preventative maintenance scheduling across the University's estate. This is a Call-Off under G-Cloud 14 for a 3-year initial term plus a x1 year extension option.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/bc04f9e7-8fae-405a-8e08-eb980958bb19 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Aug 2026 |
| Submission deadline | 13 Mar 2026 |
| Future notice date | Not specified |
| Award date | 13 Aug 2026 |
| Contract period | 15 Mar 2026 - 14 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £41,916 |
| Lots value | Not specified |
| Awards value | £41,916 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | University of Keele |
| Locality | NEWCASTLE |
| Postcode area | Stoke-on-Trent |
| Postcode | ST5 5BG |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | Newcastle-under-Lyme |
| Electoral ward | Keele |
| Westminster constituency | Newcastle-under-Lyme |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BESA Publications Limited |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48421000 - Facilities management software package

## Release History

- 26 Aug 2026 at 11:36 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/bc04f9e7-8fae-405a-8e08-eb980958bb19

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/bc04f9e7-8fae-405a-8e08-eb980958bb19
  26th August 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-12cfe376-1a0a-46bc-8d0a-92cccf6f0b42. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-12cfe376-1a0a-46bc-8d0a-92cccf6f0b42.json.