--- title: "Offsite storage and retrieval of records, evidence and materials" ocid: "ocds-b5fd17-13198b96-9c5e-4c52-8135-cc4af7b981fd" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-13198b96-9c5e-4c52-8135-cc4af7b981fd" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-13198b96-9c5e-4c52-8135-cc4af7b981fd.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-13198b96-9c5e-4c52-8135-cc4af7b981fd.json" source: "Contracts Finder" current_stage: "Award" buyer: "THE POLICE AND CRIME COMMISSIONER FOR KENT" published: "2019-05-29" --- # Offsite storage and retrieval of records, evidence and materials Buyer: THE POLICE AND CRIME COMMISSIONER FOR KENT Current stage: Award OCID: ocds-b5fd17-13198b96-9c5e-4c52-8135-cc4af7b981fd [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-13198b96-9c5e-4c52-8135-cc4af7b981fd) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-13198b96-9c5e-4c52-8135-cc4af7b981fd.json) ## Summary The procurement process involves the Police and Crime Commissioner for Kent, who has issued a tender titled "Offsite storage and retrieval of records, evidence and materials." This procurement falls within the services category and specifically pertains to storage management software and related services. The contract is set to be executed in the South East of England, with a contract period starting from 1 May 2019 and running until 30 April 2024. The tender had an open procedure method with a minimum estimated value of £1.75 million and a maximum estimated value of £10 million. The tender period concluded on 29 October 2018. This tender presents valuable opportunities for businesses specialising in storage and retrieval services, document management, and archiving services. Companies capable of ensuring secure offsite storage with a robust transportation and tracking system, as well as additional options such as scanning and destruction services, would be particularly well-suited to compete. With the procurement's long-term potential extending up to 20 years, firms able to establish efficient operations could significantly benefit from the resulting economies of scale. ## Notice The Police and Crime Commissioner for Kent ("Kent Police") has led a tender on behalf of itself and the Police, Fire and Crime Commissioner for Essex ("Essex Police") for the provision of offsite storage of records, evidence and materials belonging to each of Kent Police and Essex Police (hereinafter referred to together as the "Authorities" and each individually as an "Authority"), as well as a service to collect such materials from each Authority and to retrieve them and deliver them to the Authorities where so required by the Authorities. Each Authority has awarded a separate bilateral contract to the same supplier. Full details of the procurement and requirements were set out in the procurement documents. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8daed8f3-f09b-4c8c-b888-baec26f821b6 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 29 May 2019 | | Submission deadline | 29 Oct 2018 | | Future notice date | Not specified | | Award date | 2 May 2019 | | Contract period | 30 Apr 2019 - 30 Apr 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £10,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE POLICE AND CRIME COMMISSIONER FOR KENT | | Locality | MAIDSTONE | | Post town | Rochester | | Postcode | ME15 9BZ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ45 Mid Kent | | Local authority | Maidstone | | Electoral ward | Park Wood & Mangravet | | Westminster constituency | Faversham and Mid Kent | | Delivery location | TLJ South East (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | COMPASS MINERALS STORAGE & ARCHIVES | ## CPV Codes ### Divisions - 48 - Software package and information systems - 63 - Supporting and auxiliary transport services; travel agencies services - 64 - Postal and telecommunications services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 48782000 - Storage management software package - 63120000 - Storage and warehousing services - 63121000 - Storage and retrieval services - 63121100 - Storage services - 64216200 - Electronic information services - 72317000 - Data storage services - 72512000 - Document management services - 79995100 - Archiving services - 79996100 - Records management - 79999100 - Scanning services - 92512000 - Archive services - 92512100 - Archive destruction services ## Release History - 29 May 2019 at 13:06 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/8daed8f3-f09b-4c8c-b888-baec26f821b6 - 8 Aug 2018 at 08:57 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/abebcf86-185a-4792-a3d6-c4969c262409 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8daed8f3-f09b-4c8c-b888-baec26f821b6 29th May 2019 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/abebcf86-185a-4792-a3d6-c4969c262409 8th August 2018 - Opportunity notice on Contracts Finder - https://kentpolice-essexpolice.bravosolution.co.uk The procurement documents are available for unrestricted and full direct access (N.B. registration required), free of charge, at the following link (please search for project_17435): - https://www.kent.police.uk/about-us/information-about-us/procurement/ Further information about the joint Procurement Services department of Kent Police and Essex Police is available at the following link: ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-13198b96-9c5e-4c52-8135-cc4af7b981fd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-13198b96-9c5e-4c52-8135-cc4af7b981fd.json.