---
title: "Offsite Mail Solution"
ocid: "ocds-b5fd17-136799e4-f287-4ebc-8b55-3048e7525433"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-136799e4-f287-4ebc-8b55-3048e7525433"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-136799e4-f287-4ebc-8b55-3048e7525433.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-136799e4-f287-4ebc-8b55-3048e7525433.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "ISLE OF WIGHT COUNCIL"
published: "2024-08-02"
---

# Offsite Mail Solution

Buyer: ISLE OF WIGHT COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-136799e4-f287-4ebc-8b55-3048e7525433

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## Summary

The Isle of Wight Council has completed the award stage for the procurement of an "Offsite Mail Solution" under the industry category of "Billing System". This tender involves the provision of a hybrid offsite mail solution to handle the printing and mailing of various documents, including council tax and business rate notices, benefit notification letters, invoices, general letters, care billing, and settlement statements. The procurement was conducted via G Cloud 13, with an initial contract period starting from 1st October 2024 and ending on 30th September 2028, inclusive of a potential 12-month extension. The total contract value is £538,668 exc. VAT, with a core contract value of £404,001 exc. VAT for the initial three years. This solution will be implemented primarily in the South East region of the United Kingdom.

This tender presents a significant business growth opportunity, especially for companies specialising in billing systems and document handling services. Small and medium-sized enterprises (SMEs) are particularly well-suited to compete in this domain, given the specific suitability criteria that cater to SMEs. By securing such a contract, businesses can enhance their portfolio, build extensive experience in public sector procurement, and secure a stable income stream over the contract duration. Collaborating with a large public authority like the Isle of Wight Council can also open doors to further public sector opportunities, bolstering the company's market position and reputation.

## Notice

The provision of a hybrid offsite mail solution to cater for the printing and mailing of documents for the Business Centre to include council tax and business rate notices, benefit notification letters, Invoices, general letters, care billing and settlement statements. This will cover annual bills for the authority and all adhoc mailings from the Business Centre Additional information: Procured via G Cloud 13. Please note that the duration and value as stated is the whole life cost including any potential extension. The initial term is 3 years at value PS404,001 excl VAT, if the 12 month extension is utilised then the value will be PS538,668 excl VAT as stated.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/077b0a6f-172b-4922-ad0a-1897a174e405 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Other - |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Aug 2024 |
| Submission deadline | 30 Jul 2024 |
| Future notice date | Not specified |
| Award date | 30 Jul 2024 |
| Contract period | 30 Sep 2024 - 30 Sep 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £538,668 |
| Lots value | Not specified |
| Awards value | £538,668 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ISLE OF WIGHT COUNCIL |
| Locality | NEWPORT |
| Post town | Portsmouth |
| Postcode | PO30 1UD |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ34 Isle of Wight |
| Local authority | Isle of Wight |
| Electoral ward | Newport Central |
| Westminster constituency | Isle of Wight West |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DSI BILLING SERVICES |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48444100 - Billing system

## Release History

- 2 Aug 2024 at 05:57 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/077b0a6f-172b-4922-ad0a-1897a174e405

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/077b0a6f-172b-4922-ad0a-1897a174e405
  2nd August 2024 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://www.iow.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-136799e4-f287-4ebc-8b55-3048e7525433. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-136799e4-f287-4ebc-8b55-3048e7525433.json.