--- title: "CP1404-16 Fully Hosted and Managed Human Resources Management System" ocid: "ocds-b5fd17-137a5978-92f7-4c51-85d6-cc258cfedef7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-137a5978-92f7-4c51-85d6-cc258cfedef7" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-137a5978-92f7-4c51-85d6-cc258cfedef7.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-137a5978-92f7-4c51-85d6-cc258cfedef7.json" source: "Contracts Finder" current_stage: "Award" buyer: "DEVON COUNTY COUNCIL" published: "2017-10-26" --- # CP1404-16 Fully Hosted and Managed Human Resources Management System Buyer: DEVON COUNTY COUNCIL Current stage: Award OCID: ocds-b5fd17-137a5978-92f7-4c51-85d6-cc258cfedef7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-137a5978-92f7-4c51-85d6-cc258cfedef7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-137a5978-92f7-4c51-85d6-cc258cfedef7.json) ## Summary The procurement process concerns a contract titled "CP1404-16 Fully Hosted and Managed Human Resources Management System," initiated by Devon County Council, for a comprehensive Human Resources Management System using cloud technology. This project is categorised under services, specifically time accounting or human resources software. The procurement method employed is an open procedure, with the tender period concluding on 12th June 2017. The overall contract spans from 11th September 2017 to 10th September 2022, and the contract value is estimated at £5,104,000. The primary service will support over 24,000 employees across the South West of England, with the system going live by 1st May 2018 and requiring full operational capability by 31st August 2018. This tender presents a significant opportunity for businesses in the software and IT services sector, particularly those specialising in HR solutions and cloud-based technologies. Companies capable of delivering scalable systems compatible with multiple pay cycles and able to provide seamless integration with existing infrastructures would be well-positioned to compete for this contract. With a focus on self-service accessibility and compliance features, businesses with expertise in user-centric design and integration of payroll and HR functions will find this an advantageous space for growth and collaboration. ## Notice The provision of a fully hosted, managed Software as a service Human Resources Management System. Moving away from paper-based processes to self-service access for all, including update and authorisation, Self-service must be intuitive for users and managers. The employee life cycle processes are initiated and approved via self-service work-flows. The professional HR/Payroll users will provide a quality assurance and validation service. We will adopt standard best practice processes and solutions, which will not be customised to match existing processes. We require 1 supplier to deliver our core services; we are also interested in optional modules from the same supplier that we may implement during the period of the contract. Core Payroll including mileage and expenses; HR requirements including absence management and time and attendance; Reporting; Data migration from existing software; ICT requirements; Interfaces Optional; Recruitment; Learning and development.The system will be scale-able to meet changing needs, use cloud based technology and be future proofed with upgrades and legislative changes included. We will not want to customise the system however basic configuration and system administration access will be required. 12 months migrated history will be required for absence purposes; The system will need to integrate with a number of other systems and to maintain legal compliance e.g. intermediaries (off-payroll working). The system will support approx. 24 000+ employees/workers across multiple employer tax references. The system will need to be able to handle over 80 separate pay-runs, with multiple pay dates. Mobilisation will start immediately upon award, go live will need to commence on 1.5.2018 and all modules must be live 31.8.32018; starting with core DCC employees, followed by DCC maintained schools and external clients, e.g. Academies and Dartmoor National Park. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/604de84f-c93f-4171-9d8f-9cb86ab0799e | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Oct 2017 | | Submission deadline | 12 Jun 2017 | | Future notice date | Not specified | | Award date | 23 Oct 2017 | | Contract period | 24 Oct 2017 - 24 Oct 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,864,000 | | Lots value | Not specified | | Awards value | £5,104,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DEVON COUNTY COUNCIL | | Locality | EXETER | | Post town | Exeter | | Postcode | EX2 4QD | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK43 Devon CC | | Local authority | Exeter | | Electoral ward | Newtown and St Leonard's | | Westminster constituency | Exeter | | Delivery location | TLK South West (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | MIDLANDHR | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48450000 - Time accounting or human resources software package ## Release History - 26 Oct 2017 at 14:01 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/604de84f-c93f-4171-9d8f-9cb86ab0799e - 26 Apr 2017 at 11:25 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/604de84f-c93f-4171-9d8f-9cb86ab0799e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/604de84f-c93f-4171-9d8f-9cb86ab0799e 26th April 2017 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.supplyingthesouthwest.org.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-137a5978-92f7-4c51-85d6-cc258cfedef7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-137a5978-92f7-4c51-85d6-cc258cfedef7.json.