--- title: "Archive Collections Management System" ocid: "ocds-b5fd17-137f6482-d596-4c65-96bb-bedb7132f9ba" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-137f6482-d596-4c65-96bb-bedb7132f9ba" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-137f6482-d596-4c65-96bb-bedb7132f9ba.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-137f6482-d596-4c65-96bb-bedb7132f9ba.json" source: "Contracts Finder" current_stage: "Planning" buyer: "UNIVERSITY OF BRISTOL" published: "2025-10-16" --- # Archive Collections Management System Buyer: UNIVERSITY OF BRISTOL Current stage: Planning OCID: ocds-b5fd17-137f6482-d596-4c65-96bb-bedb7132f9ba [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-137f6482-d596-4c65-96bb-bedb7132f9ba) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-137f6482-d596-4c65-96bb-bedb7132f9ba.json) ## Summary The University of Bristol is currently in the planning stage of a procurement process for an "Archive Collections Management System". This initiative seeks to identify suppliers capable of replacing Axiell CALM and CalmView, both of which will reach end-of-life by December 2027. The project involves managing the University's Special Collections and Theatre Collection individually, with seamless integration with their digital preservation platform, Preservica. This early market engagement process, classified under the industry category of software package and information systems, is set in Bristol, South West, United Kingdom. Interested parties should be aware of the engagement end date, which is scheduled for 31 October 2025. Although the University of Bristol is the buying organisation, it is important to note that it is not classified as a Contracting Authority under PA2023. This tender presents opportunities for growth, particularly for suppliers specialising in software package and information systems tailored for archival management. The project is receptive to small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that can provide innovative solutions meeting the University's technical and compliance criteria. Businesses well-suited to compete are those with capabilities in system integration concerning digital archives, ensuring distinct yet cohesive management and accessibility platforms for varied public and staff interfaces. This engagement, whilst not a formal tender, provides valuable insight and positioning for businesses aiming to address specific needs of academic institutions in digital archiving and preservation. ## Notice The University of Bristol is undertaking early market engagement to identify suppliers capable of delivering a replacement for Axiell CALM (archive management software) and CalmView (online archives catalogue), which will reach end-of-life in December 2027. The University manages two distinct archival collections-Special Collections and the Theatre Collection-each with separate operational needs and public identities. Any proposed solution must support the independent management, cataloguing, and public access of both collections, maintaining distinct staff-facing and public-facing interfaces. A critical requirement is seamless integration with Preservica, the University's digital preservation platform, to ensure continuity of digital preservation workflows and alignment with our long-term strategy. Please note: This is not a formal tender and does not commit the University to any procurement decision. Please note the University Of Bristol is not a Contracting Authority as defined by PA2023 Additional information: The form below outlines key functional, technical, and compliance criteria. Suppliers are invited to complete the form to indicate whether their solution meets each requirement. Please note: This is not a formal tender and does not commit the University to any procurement decision. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/53e701e0-079d-4891-95f5-7958710695f8 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Oct 2025 | | Submission deadline | Not specified | | Future notice date | 31 Oct 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF BRISTOL | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS1 5DS | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK51 Bristol, City of | | Local authority | Bristol, City of | | Electoral ward | Central | | Westminster constituency | Bristol Central | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 16 Oct 2025 at 15:37 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/53e701e0-079d-4891-95f5-7958710695f8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/53e701e0-079d-4891-95f5-7958710695f8 16th October 2025 - Early engagement notice on Contracts Finder - https://forms.office.com/e/GhhTTNVFkM High Level Overview ## Notice URLs - https://www.bristol.ac.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-137f6482-d596-4c65-96bb-bedb7132f9ba. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-137f6482-d596-4c65-96bb-bedb7132f9ba.json.