---
title: "Cloud Based Planning and Regulatory Services Information Management System"
ocid: "ocds-b5fd17-13d411df-d994-4566-9f50-38a84977b6f9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-13d411df-d994-4566-9f50-38a84977b6f9"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-13d411df-d994-4566-9f50-38a84977b6f9.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-13d411df-d994-4566-9f50-38a84977b6f9.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "OXFORD CITY COUNCIL"
published: "2025-01-13"
---

# Cloud Based Planning and Regulatory Services Information Management System

Buyer: OXFORD CITY COUNCIL  
Current stage: Tender  
OCID: ocds-b5fd17-13d411df-d994-4566-9f50-38a84977b6f9

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-13d411df-d994-4566-9f50-38a84977b6f9.json)

## Summary

Oxford City Council is inviting tenders for a "Cloud Based Planning and Regulatory Services Information Management System," an essential project identified for continuity of statutory services. This procurement, classified in the "Software package and information systems" category, will replace the existing on-premises system, which ends in March 2026, with a cloud-hosted solution. The procurement follows an open procedure and welcomes bids until 13 January 2025. The contract period spans from 1 April 2025 to 31 March 2028, encompassing numerous delivery addresses including the United Kingdom, British Overseas Territories, and beyond.

This procurement presents significant opportunities for businesses, particularly those specialising in cloud-based solutions and software systems. Small and medium-sized enterprises (SMEs) are especially encouraged to participate, providing a unique chance to secure a long-term contract with a prominent public sector client. The project demands expertise in data migration and cloud infrastructure, making it a lucrative opportunity for firms with capabilities in these areas to expand their portfolio and forge a relationship with Oxford City Council.

## Notice

This Contract is for a replacement information and document management system for Planning and Regulatory services at Oxford City Council and the associated migration of data and files from the existing systems to the replacement. The current contract with the current system is coming to an end in March 2026, and it is essential that a replacement system is identified and procured for continuity of statutory services within these teams. The Council has worked with a consultancy team to identify a system specification, which identifies requirements that the current system provides and also an improved set of requirements for more efficient data management. As the Council are also moving software from on-premises to cloud-hosted systems, with on-premises hosting to be decommissioned, the awarded system must be a cloud hosted solution. Additional information: Is a Recurrent Procurement Type? : No

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6ce07479-c040-4d25-ac80-1171efbfbaba |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Jan 2025 |
| Submission deadline | 13 Jan 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Apr 2025 - 31 Mar 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | OXFORD CITY COUNCIL |
| Locality | OXFORD |
| Post town | Oxford |
| Postcode | OX1 1BX |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ14 Oxfordshire CC |
| Local authority | Oxford |
| Electoral ward | Holywell |
| Westminster constituency | Oxford West and Abingdon |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package

## Release History

- 13 Jan 2025 at 15:44 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/6ce07479-c040-4d25-ac80-1171efbfbaba
- 3 Dec 2024 at 16:44 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/6ce07479-c040-4d25-ac80-1171efbfbaba

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/6ce07479-c040-4d25-ac80-1171efbfbaba
  13th January 2025 - Opportunity notice on Contracts Finder
- https://in-tendhost.co.uk/oxfordcc/aspx/
  Additional information on how to apply for this contract

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-13d411df-d994-4566-9f50-38a84977b6f9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-13d411df-d994-4566-9f50-38a84977b6f9.json.