--- title: "705261450 - RMS and GDMO E-Portfolio" ocid: "ocds-b5fd17-141e078c-d4c7-4d44-82ec-232d04b753f2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-141e078c-d4c7-4d44-82ec-232d04b753f2" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-141e078c-d4c7-4d44-82ec-232d04b753f2.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-141e078c-d4c7-4d44-82ec-232d04b753f2.json" source: "Contracts Finder" current_stage: "Tender" buyer: "MINISTRY OF DEFENCE" published: "2022-10-03" --- # 705261450 - RMS and GDMO E-Portfolio Buyer: MINISTRY OF DEFENCE Current stage: Tender OCID: ocds-b5fd17-141e078c-d4c7-4d44-82ec-232d04b753f2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-141e078c-d4c7-4d44-82ec-232d04b753f2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-141e078c-d4c7-4d44-82ec-232d04b753f2.json) ## Summary The Ministry of Defence has initiated a tender titled "705261450 - RMS and GDMO E-Portfolio" for the provision of a revalidation and appraisal management system and a general duty medical officer electronic portfolio for the Defence Medical Services. This procurement falls under the services category. The contract value is £260,000 GBP, with an open procurement method. The tender period ends on 3rd November 2022, and the contract period spans from 9th January 2023 to 8th January 2026. This opportunity by the Ministry of Defence is suitable for SMEs and can create business growth opportunities for companies providing database software packages and electronic data management services. Businesses interested in providing tailored solutions to manage, store, present, and share information to meet statutory requirements for medical revalidation and appraisal should consider competing for this tender. The contracting process involves an evaluation day for system capability, emphasizing compliance with cyber security controls specified in DEF Stan 05-138. ## Notice CONTRACT FOR THE PROVISION OF A REVALIDATION AND APPRAISAL MANAGEMENT SYSTEM AND A GENERAL DUTY MEDICAL OFFICER ELECTRONIC PORTFOLIO FOR THE DEFENCE MEDICAL SERVICES The Authority has a requirement for an off-the-shelf revalidation and appraisal management system and electronic portfolio (e-portfolio), to be operated by MOD staff. There are 2 parts to the requirement and the Tenderer is expected to achieve both elements: a. A Revalidation and Appraisal Management System to manage, store, present and share information in order to meet the statutory requirements of medical revalidation and appraisal of up to 2,000 doctors in the MOD, Cabinet Office and Suitable Person List. b. An electronic portfolio (e-portfolio) to assist in the delivery of the statutory appraisal requirements, educational support and supervision of General Duties Medical Officers (GDMOs). As well as specific user requirements in each part of the Statement of Requirement (SoR), the Tenderer shall be responsible for: a. Maintaining and updating the system in line with Regulations and General Medical Council (GMC) requirements, ensuring changes are made in line with GMC timelines. b. All data (including backup data) and information about the data held, should be stored on geographically UK data centres. This should be stored securely in line with Cyber Essentials certification and/or should have ISO 27001 certification. Noting the ISO 27001 should be standard and there is a requirement to have Cyber Essentials certification in line with Def Stan 05-138. c. Ensuring all doctors' records stored on the system are freely and immediately transferable to another system at the end of the contract. d. Ensuring the functionality of the system is not affected by increased numbers of users at peak usage times. SYSTEM EVALUATION DAY As part of the tender process the Authority requires the opportunity to examine and trial the proposed system for capability and effectiveness, this testing will take place remotely by Microsoft Teams. Contractors will be notified of the date and time of the System Evaluation Date after the tender closing date. Contractors must attend the System Evaluation Day if they pass the first part of the evaluation criteria and at no cost to the Authority. Cyber Security: The MoD has a duty to protect itself from Cyber threats and now we extend this to Suppliers we engage with. As an extension of the Government's Cyber Essentials Scheme the MoD, working together with Industry and other Government Departments, have developed a more robust Cyber Security Model, under the umbrella of the Defence Cyber Protection Partnership (DCPP). All prime Contractors must have the cyber security controls specified in DEF Stan 05-138 (Cyber Security for Defence Suppliers), as appropriate to the cyber risk level specified in the contract. The Authority has determined the level of risk at Low (Reference: RAR-PTPP3797) as defined in DEF Stan 05-138. In order to do business wi ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b76d5593-e15b-49b1-82c9-8b1387b2b905 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Oct 2022 | | Submission deadline | 3 Nov 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 9 Jan 2023 - 8 Jan 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £260,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF DEFENCE | | Locality | LICHFIELD | | Post town | Walsall | | Postcode | WS14 9PY | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG2 Shropshire and Staffordshire | | ITL 3 | TLG24 Staffordshire CC | | Local authority | Lichfield | | Electoral ward | Whittington & Streethay | | Westminster constituency | Tamworth | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48611000 - Database software package - 48612000 - Database-management system - 48613000 - Electronic data management (EDM) ## Release History - 3 Oct 2022 at 13:07 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b76d5593-e15b-49b1-82c9-8b1387b2b905 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b76d5593-e15b-49b1-82c9-8b1387b2b905 3rd October 2022 - Opportunity notice on Contracts Finder - https://www.contracts.mod.uk/go/4781359001839DF21519 Defence Sourcing Portal ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-141e078c-d4c7-4d44-82ec-232d04b753f2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-141e078c-d4c7-4d44-82ec-232d04b753f2.json.