---
title: "Award Management System"
ocid: "ocds-b5fd17-14352697-c687-4d2e-b3e3-d24775d36fca"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-14352697-c687-4d2e-b3e3-d24775d36fca"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-14352697-c687-4d2e-b3e3-d24775d36fca.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-14352697-c687-4d2e-b3e3-d24775d36fca.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF BRISTOL"
published: "2019-09-17"
---

# Award Management System

Buyer: UNIVERSITY OF BRISTOL  
Current stage: Award  
OCID: ocds-b5fd17-14352697-c687-4d2e-b3e3-d24775d36fca

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## Summary

The University of Bristol is seeking to procure an Award Management System aimed at managing research-related grant costings. This procurement, which falls within the services industry category, is currently in the award stage, having been published on 11th December 2018. The tender process employed is a competitive procedure with negotiation. The total contract value is set at £735,000, with an initial period of five years, and it also includes an option to extend for an additional five years. The contract is expected to begin on 1st August 2019 and conclude by 31st July 2029, and the deadline for submitting tenders was 17th January 2019.

This opportunity represents a significant prospect for businesses engaged in software solutions, particularly those with a specialisation in systems that integrate grant management and data analytics for academic institutions. Small and medium-sized enterprises (SMEs) with experience in developing compliant costing systems or dashboards suitable for research purposes would be particularly well-suited to compete. The ability to provide customisation options, as well as integration capabilities with existing ERP systems, could further enhance contenders’ bids for this contract.

## Notice

The University of Bristol (UoB) approved a business case to procure an Award Management System to manage research (and research-related) grant costings. The main objective of the procurement is to deliver a solution which: - Produces fEC/TRAC compliant costs and prices - Associates multiple costings with a research project - Cost and prices complex research projects involving multiple internal organisational structures, funders and external collaborators - Has scheme templates for major funders provided as standard by the supplier - Has the capability for the UoB to create Scheme templates for other funders - Has a Dashboard with milestone information relating to the progress of research applications - Integrates with the UoB ERP System for staff costings and project set up - Integrates with the Case Management System for providing milestone information to the academic community - Has the capability to configure, review and approval workflows - Has the provision of funder specific submission reports for funder portals - Records award acceptance information - Generates standard and customised reports, for workflow tasks and approvals, and for application and award data - Exchanges data analytics with management information tools, such as Business Objects Additional information: The dates indicated in Section 1 and the contract value assume that the option to extend is exercised in full. The initial contract period will be for 5 years with the option to extend for a maximum of a further 5 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0a25edd6-33db-414b-9cb9-5f36b5d10bdc |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Sep 2019 |
| Submission deadline | 17 Jan 2019 |
| Future notice date | Not specified |
| Award date | 30 Jul 2019 |
| Contract period | 31 Jul 2019 - 31 Jul 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £735,000 |
| Lots value | Not specified |
| Awards value | £735,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF BRISTOL |
| Locality | BRISTOL |
| Post town | Bristol |
| Postcode | BS1 5DS |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK51 Bristol, City of |
| Local authority | Bristol, City of |
| Electoral ward | Central |
| Westminster constituency | Bristol Central |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WORKTRIBE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 17 Sep 2019 at 13:53 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0a25edd6-33db-414b-9cb9-5f36b5d10bdc
- 11 Dec 2018 at 08:18 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a4df6405-b2c1-4947-abeb-66dd16f631b8

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/0a25edd6-33db-414b-9cb9-5f36b5d10bdc
  17th September 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/a4df6405-b2c1-4947-abeb-66dd16f631b8
  11th December 2018 - Opportunity notice on Contracts Finder
- https://tenders.bris.ac.uk
  Link to esouring portal

## Provenance

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