--- title: "Guildhall Conference and Public Address Systems" ocid: "ocds-b5fd17-1491b0e7-b9c3-4cc4-bd64-ef06af199d9f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1491b0e7-b9c3-4cc4-bd64-ef06af199d9f" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1491b0e7-b9c3-4cc4-bd64-ef06af199d9f.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-1491b0e7-b9c3-4cc4-bd64-ef06af199d9f.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WORCESTER CITY COUNCIL" published: "2019-12-04" --- # Guildhall Conference and Public Address Systems Buyer: WORCESTER CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-1491b0e7-b9c3-4cc4-bd64-ef06af199d9f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-1491b0e7-b9c3-4cc4-bd64-ef06af199d9f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-1491b0e7-b9c3-4cc4-bd64-ef06af199d9f.json) ## Summary The Worcester City Council is currently in the Tender stage of a procurement process for the project titled "Guildhall Conference and Public Address Systems." This initiative falls under the category of communication equipment, specifically addressing the supply, installation, commissioning, and maintenance of a conferencing system and public address system at the Guildhall located in Worcester, WR1 2EY. The procurement budget is set at £50,000 for a three-year initial term, with a submission deadline for tenders on 17 January 2020. This project aims to enhance audio capabilities in five public rooms, ensuring the systems are capable of future enhancements such as voting functionality and video webcasting. This tender presents a significant opportunity for businesses specialising in audio-visual technology, telecommunications, and related installation services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) would be particularly well-suited to compete, given their capacity to deliver tailored solutions and customer service. By participating in this project, businesses can not only secure a contract with a prominent local authority but also potentially expand their portfolio with future maintenance and upgrade services. ## Notice 1.1 Worcester City Council ["The Council"] is inviting tenders from Potential Suppliers for the supply, installation, commissioning and maintenance of the following: i. Conferencing System at the Guildhall, High Street, Worcester, WR1 2EY which includes: (a) 20 duals & 5 single DICENTIS (or equivalent) Wireless Delegate Units with delegate ID functionality. ii. Public Address (PA) System at the Guildhall, High Street, Worcester, WR1 2EY which includes: (a) Fixed speakers for all 5 public rooms in the Guildhall being, Council Chamber, Randall Room, Lower Hall, Assembly Room and Court Room. (b) 1 corded, 2 wireless and 2 lapel microphones. iii. Portable Infrared Hearing System which is compatible with the Conferencing system and PA system. iv. Management Software Supporting Centralised Management Software for the management of the systems 1.2 Budget The target budget for this contract is PS50,000 for the whole three year Initial Contract term and any bids over PS60,000 for the whole three year Initial Contract term will be disqualified. 1.3 Future Additional Services /Facilities The Council needs to ensure the longevity of its new Conferencing and PA systems in order to meet future business needs. The systems are therefore required to facilitate voting functionality and video webcasting / visual live streaming which may be added at a later date. We currently provide audio live streaming as standard. It is therefore essential that the new systems are technically capable of providing voting functionality and video webcasting / visual live streaming in future. 1.4 Bidders are required to carry out a site visit and create a plan of the Guildhall to assess the acoustics of the five public rooms. 1.5 A maintenance and call out agreement will be required for both the Conference system and PA system and any Additional Services. 1.6 The Initial Contract term will be for 3 years. After the Initial Term, the Council may agree with the Supplier to extend the maintenance services annually. The Council are using the e-procurement portal known as the Due North Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, contractors will need to register their company details at the above website. Once registered, contractors will be emailed a log-in and password which will allow them to gain access to the procurement documents. Contractors will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d4c254f3-6b3e-4ce8-aff4-30d2b4f6d64e | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not applicable | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Dec 2019 | | Submission deadline | 17 Jan 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 2 Mar 2020 - 28 Feb 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £50,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WORCESTER CITY COUNCIL | | Locality | WORCESTER | | Post town | Worcester | | Postcode | WR1 2EY | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG12 Worcestershire CC | | Local authority | Worcester | | Electoral ward | Cathedral | | Westminster constituency | Worcester | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 48 - Software package and information systems ### Codes - 32000000 - Radio, television, communication, telecommunication and related equipment - 48952000 - Public address systems ## Release History - 4 Dec 2019 at 16:16 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d4c254f3-6b3e-4ce8-aff4-30d2b4f6d64e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/d4c254f3-6b3e-4ce8-aff4-30d2b4f6d64e 4th December 2019 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.worcester.gov.uk/ - https://procontract.due-north.com ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-1491b0e7-b9c3-4cc4-bd64-ef06af199d9f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-1491b0e7-b9c3-4cc4-bd64-ef06af199d9f.json.