---
title: "2307-18 - Electoral Management Software"
ocid: "ocds-b5fd17-14c20d65-e399-43a3-925e-1d384043aa8a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-14c20d65-e399-43a3-925e-1d384043aa8a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-14c20d65-e399-43a3-925e-1d384043aa8a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-14c20d65-e399-43a3-925e-1d384043aa8a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "EAST RIDING OF YORKSHIRE"
published: "2018-10-02"
---

# 2307-18 - Electoral Management Software

Buyer: EAST RIDING OF YORKSHIRE  
Current stage: Award  
OCID: ocds-b5fd17-14c20d65-e399-43a3-925e-1d384043aa8a

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## Summary

The East Riding of Yorkshire Council is currently in the award stage of their procurement process for '2307-18 - Electoral Management Software'. The Council seeks to implement an Electoral Management System (EMS) to manage electoral registers and orchestrate various election events. Key deadlines included a tender submission end date of 13th July 2018, with the aim for the system to be operational by 2nd January 2019, ahead of local elections scheduled for 2nd May 2019. The complete contract period begins from 1st September 2018 and runs until 31st August 2021, with an estimated contract value of £90,000, incorporating a minimum value of £70,000. This procurement was conducted via an open procedure under the category of software packages and information systems.

This tender provides significant opportunities for businesses specialising in electoral management software or related IT solutions, particularly small and medium-sized enterprises (SMEs) capable of delivering innovative software that meets the Council's needs. Companies with experience in managing electoral systems, data maintenance, and event organisation for elections would be well-positioned to compete. Given the critical timeline for implementation and testing prior to local elections, timely execution and proven capability in similar projects will be key factors in winning this contract.

## Notice

The Council is seeking to procure an Electoral Management System (EMS) to: run and manage the production and ongoing maintenance of the electoral register through the conduct of the Annual Canvass of the Electoral Register and the ongoing 'rolling registration' through Individual Electoral Registration (IER) in order to achieve the Electoral Commission's performance standards for the Electoral Registration Officer (the Council's Chief Executive). These are primarily focused on the production and maintenance of as up to date and accurate electoral register as possible. organise, manage and deliver a range of election events including: * United Kingdom Parliamentary General and By-Elections; * Local Council Elections; * Town and Parish Council Elections; * Referendums including national, local and neighbourhood planning referendums; * Parish Polls; * Police and Crime Commissioner Elections. produce a range of electoral reports and data sets - both statutory and non-statutory. There are approximately 260,000 people on the Register of Electors in the East Riding and the electoral area currently covers three complete parliamentary constituencies and the parts of two others. The current systems are provided by IDOX and have been in place since January 2011. They consist of ELREG (electoral registration system) and SEMS (election management system). It is critical that this procurement process is completed by 01 September 2018, so that any new system or development of the current system is commissioned and installed to allow testing and training in time for the organisation and delivery of the Council and parish elections in May 2019. It is an essential part of this contract therefore that the new system go-live not later than 02 January 2019 to allow for the preparation, planning and delivery of the local elections being held on 02 May 2019. Additional information: To access the full quotation pack and make a bid, please go to www.yortender.co.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ffa6eace-3095-4d08-b40e-608e4c34a16b |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Oct 2018 |
| Submission deadline | 13 Jul 2018 |
| Future notice date | Not specified |
| Award date | 2 Sep 2018 |
| Contract period | 3 Sep 2018 - 31 Aug 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £90,000 |
| Lots value | Not specified |
| Awards value | £83,515 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST RIDING OF YORKSHIRE |
| Locality | BEVERLEY |
| Post town | Hull |
| Postcode | HU17 9BA |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE1 East Yorkshire and Northern Lincolnshire |
| ITL 3 | TLE12 East Riding of Yorkshire |
| Local authority | East Riding of Yorkshire |
| Electoral ward | St Mary's |
| Westminster constituency | Beverley and Holderness |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DEMOCRACY COUNTS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 2 Oct 2018 at 12:54 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/ffa6eace-3095-4d08-b40e-608e4c34a16b
- 22 Jun 2018 at 11:47 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/320f9a72-9780-4f9b-b929-0274f70264d9

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/ffa6eace-3095-4d08-b40e-608e4c34a16b
  2nd October 2018 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/320f9a72-9780-4f9b-b929-0274f70264d9
  22nd June 2018 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.yortender.co.uk

## Provenance

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