--- title: "Delivery and Management of a Christmas Ice Rink at Cheltenham Imperial Gardens" ocid: "ocds-b5fd17-15713afd-60df-4623-9032-1af16638c3aa" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-15713afd-60df-4623-9032-1af16638c3aa" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-15713afd-60df-4623-9032-1af16638c3aa.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-15713afd-60df-4623-9032-1af16638c3aa.json" source: "Contracts Finder" current_stage: "Tender" buyer: "CHELTENHAM BOROUGH COUNCIL" published: "2023-03-10" --- # Delivery and Management of a Christmas Ice Rink at Cheltenham Imperial Gardens Buyer: CHELTENHAM BOROUGH COUNCIL Current stage: Tender OCID: ocds-b5fd17-15713afd-60df-4623-9032-1af16638c3aa [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-15713afd-60df-4623-9032-1af16638c3aa) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-15713afd-60df-4623-9032-1af16638c3aa.json) ## Summary The Cheltenham Borough Council is seeking tenders for the Delivery and Management of a Christmas Ice Rink at Cheltenham Imperial Gardens. This falls under the industry category of Recreational, cultural and sporting services. The procurement process is currently in the tender stage, with a deadline for submissions set for 11th April 2023. The contract period will run from 15th May 2023 to 14th May 2024. This tender presents an opportunity for businesses in event services, cultural event organisation, and provision of services to the community to participate. Suppliers will need to ensure a high-quality ice rink operation inclusive of various audiences and facilities. The Cheltenham Borough Council, as the buying organisation, will closely collaborate with the successful Tenderer to deliver a commercially successful and engaging Christmas experience for all parties involved. ## Notice As part of the town's response and economic recovery to the Covid-19 pandemic, following Cabinet approval in September 2021, the Authority took on and led the delivery of Cheltenham's Christmas ice rink for the 21/22 Christmas season. The 500 m2 undercover rink, which was located in Imperial Gardens, ran for 45 days from 18th November 2021 to 2nd January 2022. It welcomed a total of 43,563 skaters, making a significant contribution to Cheltenham's festive offering and providing a much needed boost to town centre footfall and trading after such a challenging period. Footfall exceeded even pre-pandemic levels, retailers reported record takings and the car parks were the busiest they have been for two years. These were all key outputs monitored and reported against to determine the overall success of the event. It is anticipated that a 2023 ice rink will be operated in a similar fashion. The Authority will retain all revenue from ticket sales, sponsorship and ancillary streams and pay the Supplier for the Services. The Authority would work closely with the successful Tenderer and other partners to deliver a commercially successful event for all parties and an attractive and coherent Christmas in Cheltenham experience, alongside activities organised by third parties. Cheltenham has a portfolio of Christmas events and the successful Tenderer will (where necessary) collaborate with other event operators within the town under the management of the Authority's appointed event manager but the ice rink is a defined event in its own right, and the successful Tenderer will be responsible for the event site as defined by the contract as a standalone event. The Supplier shall provide a high-quality ice rink. As such, the Supplier shall ensure: o 7 days a week operation, including bank holidays (excluding Christmas Day); o orientation towards a number of audiences including young adults, families and community audiences and encourages repeat visitors; o provision for accessible skate sessions to include wheelchairs and quiet sessions; o attractive decoration and an 'instagrammable' experience; and o an area for a food and beverage concession which will be subject to a separate tender Additional information: To express an interest and download the tender documentation, please visit https://in-tendhost.co.uk/publicagroup/aspx/Home Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6570ae83-de37-4f4c-b674-7534967f9a9f | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Mar 2023 | | Submission deadline | 11 Apr 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 15 May 2023 - 14 May 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CHELTENHAM BOROUGH COUNCIL | | Locality | GLOUCESTERSHIRE | | Post town | Gloucester | | Postcode | GL50 9SA | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK73 Gloucestershire CC | | Local authority | Cheltenham | | Electoral ward | College | | Westminster constituency | Cheltenham | | Delivery location | Not specified | ## CPV Codes ### Divisions - 75 - Administration, defence and social security services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 75200000 - Provision of services to the community - 79952000 - Event services - 79952100 - Cultural event organisation services - 92000000 - Recreational, cultural and sporting services ## Release History - 10 Mar 2023 at 12:16 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/6570ae83-de37-4f4c-b674-7534967f9a9f ## Documents - https://www.contractsfinder.service.gov.uk/Notice/6570ae83-de37-4f4c-b674-7534967f9a9f 10th March 2023 - Opportunity notice on Contracts Finder - http://www.cheltenham.gov.uk Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/publicagroup/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-15713afd-60df-4623-9032-1af16638c3aa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-15713afd-60df-4623-9032-1af16638c3aa.json.