---
title: "Cambridgeshire County Council - Room Booking"
ocid: "ocds-b5fd17-1641db2a-3e39-469b-9858-e956db5ff201"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1641db2a-3e39-469b-9858-e956db5ff201"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1641db2a-3e39-469b-9858-e956db5ff201.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-1641db2a-3e39-469b-9858-e956db5ff201.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LGSS ON BEHALF OF CAMBRIDGESHIRE COUNTY COUNCIL"
published: "2020-11-17"
---

# Cambridgeshire County Council - Room Booking

Buyer: LGSS ON BEHALF OF CAMBRIDGESHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-1641db2a-3e39-469b-9858-e956db5ff201

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## Summary

The procurement process involves Cambridgeshire County Council (CCC) procuring a room booking system, with the contract titled "Cambridgeshire County Council - Room Booking." The contract, classified under "Peripheral equipment" (CPV code: 30232000), is based in Cambridge, England. The procurement stage has reached the Award phase, with a total contract value of £64,900, awarded to EventMAP Solutions. The procurement method utilized was the open procedure, with the tender period having ended on July 20, 2020, and the contract period commencing from September 1, 2020, and extending until August 31, 2023, with an option for a further year of support.

This tender presents a significant opportunity for SMEs, particularly those specialising in software and hardware solutions for facility management or room booking systems. Businesses that provide integrated IT solutions compatible with Microsoft 365, particularly those familiar with systems like Evoko Liso, would be well-suited to compete. The contract not only covers the implementation of the booking system but also includes ongoing support for hardware and software, thus providing a potential revenue stream for companies capable of delivering these services effectively in the changing landscape of public sector accommodation needs.

## Notice

Cambridgeshire County Council (CCC) will be moving from its main Shire Hall base in 2021 to a new building in Alconbury Weald. In conjunction with this, there is a need to review the current room booking provision to ensure maximum efficiency for the future. Additionally CCC has implemented wide ranging shared services with Peterborough City Council (PCC) and this means that any system will need to allow booking of CCC and PCC meeting rooms by both sets of staff across both estates. CCC and PCC will be using a single tenancy instance of Microsoft 365 and PCC currently operates with the Evoko Liso integrated with Outlook 365. The contract will cover the supply of hardware and software and will also cover support of hardware and software for a period of 2 years with an option to extend for a further 1 year. These periods may be reduced if the preferred costs exceed the available budget.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e643f62e-cecc-402d-926b-177a70404986 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Not specified |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Nov 2020 |
| Submission deadline | 19 Jul 2020 |
| Future notice date | Not specified |
| Award date | 12 Oct 2020 |
| Contract period | 1 Dec 2020 - 30 Nov 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £65,000 |
| Lots value | Not specified |
| Awards value | £64,900 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LGSS ON BEHALF OF CAMBRIDGESHIRE COUNTY COUNCIL |
| Locality | CAMBRIDGE |
| Post town | Cambridge |
| Postcode | CB3 0AP |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH4 Cambridgeshire and Peterborough |
| ITL 3 | TLH42 Cambridgeshire CC |
| Local authority | Cambridge |
| Electoral ward | Castle |
| Westminster constituency | Cambridge |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EVENTMAP SOLUTIONS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30232000 - Peripheral equipment

## Release History

- 17 Nov 2020 at 14:42 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e643f62e-cecc-402d-926b-177a70404986
- 13 Jul 2020 at 07:40 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/887e5b23-5127-4904-98ed-fc481e2d3f91
- 25 Jun 2020 at 13:59 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/28c1e8a2-d4f0-4c4b-ab6f-df2476b9d3bc

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/e643f62e-cecc-402d-926b-177a70404986
  17th November 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/887e5b23-5127-4904-98ed-fc481e2d3f91
  13th July 2020 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/28c1e8a2-d4f0-4c4b-ab6f-df2476b9d3bc
  25th June 2020 - Opportunity notice on Contracts Finder
- https://procontract.due-north.com/Procurer/Advert/View?advertId=0114ff8c-afb0-ea11-8103-005056b64545&fromAdvertEvent=True
  The opportunity can be found on the Pro-Contract portal here:

## Notice URLs

- https://www.lgss.co.uk/about/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-1641db2a-3e39-469b-9858-e956db5ff201. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-1641db2a-3e39-469b-9858-e956db5ff201.json.