---
title: "British Coal Records management"
ocid: "ocds-b5fd17-166b851a-847f-4109-85f9-ebd6ddc253b0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-166b851a-847f-4109-85f9-ebd6ddc253b0"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-166b851a-847f-4109-85f9-ebd6ddc253b0.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-166b851a-847f-4109-85f9-ebd6ddc253b0.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DESNZ"
published: "2024-05-29"
---

# British Coal Records management

Buyer: DESNZ  
Current stage: Award  
OCID: ocds-b5fd17-166b851a-847f-4109-85f9-ebd6ddc253b0

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-166b851a-847f-4109-85f9-ebd6ddc253b0)  
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## Summary

The buying organisation DESNZ has awarded a contract for the British Coal Records management services to Iron Mountain (UK). The procurement method used was a selective process, involving a call-off from a framework agreement. The tender had a value of 2,325,000 GBP, with a contract period starting on 1st September 2024 and ending on 31st August 2028. The tender deadline was on 9th February 2024, and the contract was awarded on 9th May 2024. The procurement falls under the services category.

This tender for British Coal Records management services represents an opportunity for businesses, particularly those specializing in records management and archival services. Small and medium-sized enterprises (SMEs) are considered suitable for participating in this contract. The procurement process has reached the award stage, indicating that the competition has concluded, and Iron Mountain (UK) has been selected as the supplier. Businesses with expertise in secure storage, document retrieval, scanning, and digital platform hosting could leverage this contract to expand their operations and establish new partnerships with government entities like DESNZ.

## Notice

The Government manages the records of the former British Coal Corporation. This is a combination of business documents and personal data which includes a significant number of historic occupational health claims files. In part, this is to enable us to respond to disease/illness personal injury claims arising from working for the Corporation pre-privatisation in 1994. We also have a duty to ensure that the information is kept safe and is managed securely. We require a service that enables: - secure storage of over 2.8m physical records and 47m digital records - the ability to retrieve these promptly and to provide them to the public and the Department's contractors as appropriate - scanning of physical records for onward processing - preparation and transfer of records to The National Archives - disposal of records no longer required - the hosting of a digital platform that allows contractors to access records - the facility to search documents in terms of categories, e.g various types of colliery minutes and key work searches.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8c2246c8-be3b-4eec-8217-2a7547e39e0b |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 May 2024 |
| Submission deadline | 9 Feb 2024 |
| Future notice date | Not specified |
| Award date | 8 May 2024 |
| Contract period | 31 Aug 2024 - 31 Aug 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,325,000 |
| Lots value | Not specified |
| Awards value | £2,323,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DESNZ |
| Locality | SALFORD |
| Post town | Manchester |
| Postcode | M3 5DS |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD34 Greater Manchester South West |
| Local authority | Salford |
| Electoral ward | Blackfriars & Trinity |
| Westminster constituency | Salford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IRON MOUNTAIN (UK |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management

## Release History

- 29 May 2024 at 09:23 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/8c2246c8-be3b-4eec-8217-2a7547e39e0b

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/8c2246c8-be3b-4eec-8217-2a7547e39e0b
  29th May 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/4640f9bc-c84a-48f3-9a95-2ab3a8c5173f
  n/a

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-166b851a-847f-4109-85f9-ebd6ddc253b0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-166b851a-847f-4109-85f9-ebd6ddc253b0.json.