---
title: "Electoral Services & Membership Database"
ocid: "ocds-b5fd17-167e999c-a2a3-4de9-92dd-208d645ed455"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-167e999c-a2a3-4de9-92dd-208d645ed455"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-167e999c-a2a3-4de9-92dd-208d645ed455.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-167e999c-a2a3-4de9-92dd-208d645ed455.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "UNIVERSITY HOSPITALS DORSET NHS FOUNDATION TRUST"
published: "2024-08-15"
---

# Electoral Services & Membership Database

Buyer: UNIVERSITY HOSPITALS DORSET NHS FOUNDATION TRUST  
Current stage: Tender  
OCID: ocds-b5fd17-167e999c-a2a3-4de9-92dd-208d645ed455

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## Summary

University Hospitals Dorset NHS Foundation Trust is inviting tenders for the provision of an Electoral Services & Membership Database, with the primary focus on managing membership information and facilitating elections. The procurement falls under the industry category of Electoral Forms, Electronic Data Management (EDM), and Administrative Healthcare Services. Located in Poole, Dorset, this contract, valued at £100,000, follows an open procedure, and the relevant tender stage is currently active. The deadline for submitting tenders is 16th September 2024, with the contract set to commence on 1st November 2024 and conclude on 31st October 2027.

This tender presents significant opportunities for Small and Medium-sized Enterprises (SMEs) with expertise in electronic data management and electoral services, enhancing their profile and expanding their business in the healthcare sector. By participating, businesses can leverage long-term associations with a prestigious NHS trust, providing crucial support in administrative and electoral processes. Firms with robust data management solutions and a keen understanding of electoral systems are particularly well-suited to compete for this contract.

## Notice

University Hospitals Dorset NHS FT is seeking a provider for a membership database and election services, the next scheduled elections are due to take place in late 2025 and late 2026. However, the need for additional elections may arise during the contract period. Additional information: To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome. Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/fa07e22b-e60d-4a66-a2ef-f512c93d6910 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Aug 2024 |
| Submission deadline | 16 Sep 2024 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Nov 2024 - 31 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY HOSPITALS DORSET NHS FOUNDATION TRUST |
| Locality | POOLE |
| Post town | Bournemouth |
| Postcode | BH15 2JB |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK6 North Somerset, Somerset and Dorset |
| ITL 3 | TLK63 Bournemouth, Christchurch and Poole |
| Local authority | Bournemouth, Christchurch and Poole |
| Electoral ward | Poole Town |
| Westminster constituency | Poole |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 48 - Software package and information systems
- 75 - Administration, defence and social security services

### Codes

- 22821000 - Electoral forms
- 48613000 - Electronic data management (EDM)
- 75122000 - Administrative healthcare services

## Release History

- 15 Aug 2024 at 09:33 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/fa07e22b-e60d-4a66-a2ef-f512c93d6910

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/fa07e22b-e60d-4a66-a2ef-f512c93d6910
  15th August 2024 - Opportunity notice on Contracts Finder

## Notice URLs

- https://health-family.force.com/s/Welcome

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-167e999c-a2a3-4de9-92dd-208d645ed455. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-167e999c-a2a3-4de9-92dd-208d645ed455.json.