---
title: "Document Storage, Records Management and Integrated Solutions"
ocid: "ocds-b5fd17-17b1bb00-eb5f-4eb0-a13d-dc716e6f6782"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-17b1bb00-eb5f-4eb0-a13d-dc716e6f6782"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-17b1bb00-eb5f-4eb0-a13d-dc716e6f6782.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-17b1bb00-eb5f-4eb0-a13d-dc716e6f6782.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NHS SHARED BUSINESS SERVICES LTD (NHS SBS)"
published: "2021-07-12"
---

# Document Storage, Records Management and Integrated Solutions

Buyer: NHS SHARED BUSINESS SERVICES LTD (NHS SBS)  
Current stage: Award  
OCID: ocds-b5fd17-17b1bb00-eb5f-4eb0-a13d-dc716e6f6782

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## Summary

The NHS Shared Business Services Ltd (NHS SBS) has initiated a tender process titled "Document Storage, Records Management and Integrated Solutions" focused on providing diverse records management services. This procurement opportunity falls under the services industry category and encompasses several lots, including records management and human tissue storage. The contract is currently at the Award stage, having been awarded on 7th July 2021, with a contract period running from 12th July 2021 to 11th July 2025. The total contract value is £200 million, with a minimum spend of £5 million. The tender was an open procurement process, and businesses from various locations, including the UK and beyond, are encouraged to participate.

This procurement represents a significant opportunity for businesses specialising in document management, data storage, and scanning services. Companies that can deliver comprehensive solutions for records storage and digitalisation are particularly suited for this tender. With the ongoing shift towards digital records management within the NHS, suppliers offering innovative technologies or integrated solutions could benefit greatly from this partnership. Small and medium-sized enterprises (SMEs) are welcomed to compete, presenting a unique chance for growth in a sector that is increasingly reliant on efficient records management practices.

## Notice

NHS SBS is looking to implement a Framework for the provision of Document Storage, Records Management and Integrated Solutions including; Lot 1: Records Management, Lot 2: Human Tissue Storage, Lot 3: Scanning and Digitisation, Lot 4: Electronic Document Records Management Systems (EDRMS), Lot 5: One Stop Shop, Lot 6: BSW STP, The Framework Agreement will provide a full end to end Records Management solution including but not limited to; Document Storage/Retrieval, Box/File Handling Services, Transition, End-of-Life Disposal, Scanning and Digitalisation, Electronic Document Records Management Systems (EDRMS), Provision of Labour to support Development, Implementation, and ongoing Management, and a 'One Stop Shop' Lot, to encompass all these elements, into larger more complex projects/requirements. There will be one Lot for Human Tissue/Pathology Sample storage. There is also a Lot for BSW STP; Bath and North East Somerset, Swindon and Wiltshire STP, requires: The BSW STP offer to market the entire portfolio of records management requirements with firm commitments from 4 Authorities (with scope for additional Authorities to join during the course of the contract). In order to support the national move towards digital records management and the reduction of paper files the contract is constructed to, where appropriate to do so, combine physical records management and future scanning requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/266e0444-6573-4a20-9fa1-738a1198c6b4 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Jul 2021 |
| Submission deadline | 19 Apr 2021 |
| Future notice date | Not specified |
| Award date | 6 Jul 2021 |
| Contract period | 11 Jul 2021 - 11 Jul 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000,000 |
| Lots value | Not specified |
| Awards value | £200,000,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS SHARED BUSINESS SERVICES LTD (NHS SBS) |
| Locality | SALFORD |
| Post town | Manchester |
| Postcode | M50 2UW |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD34 Greater Manchester South West |
| Local authority | Salford |
| Electoral ward | Quays |
| Westminster constituency | Salford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 17 |
| Supplier names | BLUEWIRE TECHNOLOGIES; CIVICA; CLEARDATA; CONDUENT BUSINESS PROCESS SOLUTIONS; CROWN RECORDS MANAGEMENT; EDM GROUP; HUGH SYMONS INFORMATION MANAGEMENT; HYLAND SOFTWARE; MJF BUSINESS SERVICES; NHS BUSINESS SERVICES AUTHORITY; OFFSITE ARCHIVE STORAGE & INTEGRATED SERVICES (UK; OITUK LIMITED TRADING AS CCUBE SOLUTIONS; ON-SITE SCANNING; RESTORE; SCANDIT; UNISCOPE INTERNATIONAL; WILDHEARTS HORIZON |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 30193700 - File storage box
- 30234000 - Storage media
- 48311100 - Document management system
- 63120000 - Storage and warehousing services
- 63121100 - Storage services
- 72312200 - Optical character recognition services
- 72313000 - Data capture services
- 72317000 - Data storage services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512000 - Archive services
- 92512100 - Archive destruction services

## Release History

- 12 Jul 2021 at 00:30 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/266e0444-6573-4a20-9fa1-738a1198c6b4

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/266e0444-6573-4a20-9fa1-738a1198c6b4
  12th July 2021 - Awarded contract notice on Contracts Finder
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37156&B=NHSSBS
  Full documentation is available on the NHS Shared Business Services EU-Supply e-tendering portal.

## Notice URLs

- https://www.sbs.nhs.uk

## Provenance

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