--- title: "Smart Working Specialist AV Solutions" ocid: "ocds-b5fd17-1862978f-9a31-45db-a17b-f6693fc41d76" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1862978f-9a31-45db-a17b-f6693fc41d76" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1862978f-9a31-45db-a17b-f6693fc41d76.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-1862978f-9a31-45db-a17b-f6693fc41d76.json" source: "Contracts Finder" current_stage: "Tender" buyer: "MIDLAND HEART" published: "2021-04-19" --- # Smart Working Specialist AV Solutions Buyer: MIDLAND HEART Current stage: Tender OCID: ocds-b5fd17-1862978f-9a31-45db-a17b-f6693fc41d76 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-1862978f-9a31-45db-a17b-f6693fc41d76) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-1862978f-9a31-45db-a17b-f6693fc41d76.json) ## Summary Midland Heart, a housing and regeneration organisation based in Birmingham, is currently inviting tenders for the "Smart Working Specialist AV Solutions" project. This procurement falls within the industry category of audio-visual equipment, and the tender aims to design and install audio-visual and video conferencing equipment across three of their office sites: the headquarters at 20 Bath Row, Birmingham, the repairs depot at Booth Street, Birmingham, and a new office in Hinckley, Leicester. The tender period concludes on 28 April 2021, with the contract set to commence on 17 May 2021 and run for two years until 16 May 2023. The procurement process is classified as an open procedure, and it primarily focuses on services, specifically inviting SMEs to participate. This tender presents a significant opportunity for businesses specialising in audio-visual technology, video conferencing solutions, and related support services. Companies that can demonstrate proficiency in the installation and maintenance of comprehensive audio-visual systems, particularly those that align with Microsoft Teams integration, will be well-positioned to compete. The project seeks providers capable of delivering scalable and standardised solutions that enhance employee collaboration and meeting capabilities across Midland Heart's designated locations. Engaging in this contract could lead to continued work, as Midland Heart has indicated a recurrent procurement type for similar future projects. ## Notice The scope of this tender covers the design & installation of audio visual and video conferencing equipment for our 'specialist' rooms and mobile VC equipment, and a 2 year support contract for all implemented equipment. Background Midland Heart (MH) is currently delivering its 'Smart Working Project', which seeks to implement changes to core offices, policies, and supporting technology to enable colleagues to work flexibly in the office and remotely post Covid 19pandemic. Our offices will be reconfigured over the early summer to enhance meeting facilities, with plans for enhanced audio-visual and conferencing capabilities as well. Midland Heart has two existing core offices and one new office site in scope of this initiative. These are our existing headquarters at 20 Bath Row, Birmingham, our existing repairs depot at Booth Street, Birmingham, and a new office currently undergoing works in Hinckley, Leicester (referred to as the 'East Midlands Hub', or 'EMH'). Our approach to Audio Visual revolves around the standardisation of room technologies, enabling colleagues to collaborate effectively, both in person and remotely, bringing teams together more easily. The technology will work in unison with our communication tool of choice Microsoft Teams, tying in with the wider IT principle of 'Microsoft First'. Some of the desired benefits include: o Ease of use through standardisation, requiring colleagues to only learn how to use the technology once ; o Improved colleague uptake of the technology by having an easy to use solution; o Improved colleague collaboration by increasing collaboration opportunities; o Fit-for-Future Technology - eliminating the need for cabled hardware, where possible, and utilising the potential of our networks and wi-fi. NOTE: Midland Heart have recently upgraded our network and wi-fi; o Value for money; procuring technology in bulk which affords us a better overall solution with potential savings to be realised; o Scalability- ability to easily scale up and introduce similar technologies in other offices as required. Meeting rooms across our 3 offices are classified as follows: 1. No audio visual requirements 2. Standard rooms: simple audio visual requirements with regards to displays & screensharing - out of scope for this tender 3. Specialist rooms: more complex audio visual needs, including: ? Video conferencing capabilities ? Rooms with specific audio requirements (e.g., speakers/microphones) ? Conferencing rooms/room integration requirements There are 17 specialist rooms in total - 14 at Bath Row, 1 at Booth Street, and 2 at EMH. NOTE: technology for our 'standard' rooms will be procured and installed by Midland Heart or existing suppliers, in alignment with the technology standards established for the AV specialist rooms. Additional information: This tender is by invitation only. Is a Recurrent Procurement Type? : Yes ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8f5d676c-4de7-4483-b0ed-a205a9c65975 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Other - | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Apr 2021 | | Submission deadline | 29 Apr 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 17 May 2021 - 16 May 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MIDLAND HEART | | Locality | ENGLAND | | Post town | Birmingham | | Postcode | B15 1LZ | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Ladywood | | Westminster constituency | Birmingham Ladywood | | Delivery location | Not specified | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 50 - Repair and maintenance services ### Codes - 32232000 - Video-conferencing equipment - 32321200 - Audio-visual equipment - 50342000 - Repair and maintenance services of audio equipment - 50343000 - Repair and maintenance services of video equipment ## Release History - 19 Apr 2021 at 10:37 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8f5d676c-4de7-4483-b0ed-a205a9c65975 - 14 Apr 2021 at 13:33 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8f5d676c-4de7-4483-b0ed-a205a9c65975 - 14 Apr 2021 at 13:32 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8f5d676c-4de7-4483-b0ed-a205a9c65975 - 14 Apr 2021 at 13:32 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8f5d676c-4de7-4483-b0ed-a205a9c65975 - 14 Apr 2021 at 12:28 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8f5d676c-4de7-4483-b0ed-a205a9c65975 - 14 Apr 2021 at 12:24 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8f5d676c-4de7-4483-b0ed-a205a9c65975 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8f5d676c-4de7-4483-b0ed-a205a9c65975 19th April 2021 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/midlandheart/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://www.midlandheart.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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