--- title: "Procurement Purchase to Pay System" ocid: "ocds-b5fd17-1904b1e6-b0bd-4525-a2c8-f64dc3886b65" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-1904b1e6-b0bd-4525-a2c8-f64dc3886b65" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-1904b1e6-b0bd-4525-a2c8-f64dc3886b65.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-1904b1e6-b0bd-4525-a2c8-f64dc3886b65.json" source: "Contracts Finder" current_stage: "Tender" buyer: "MAXIMUS UK SERVICES LIMITED" published: "2026-09-17" --- # Procurement Purchase to Pay System Buyer: MAXIMUS UK SERVICES LIMITED Current stage: Tender OCID: ocds-b5fd17-1904b1e6-b0bd-4525-a2c8-f64dc3886b65 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-1904b1e6-b0bd-4525-a2c8-f64dc3886b65) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-1904b1e6-b0bd-4525-a2c8-f64dc3886b65.json) ## Summary MAXIMUS UK SERVICES LIMITED is procuring an enterprise Source-to-Pay platform to transform and integrate its procurement processes. The required solution covers contract lifecycle management, strategic sourcing, supplier management, procure-to-pay, invoice automation, and spend analytics and reporting. SAP will remain the organisation’s finance platform and system of record, so the platform must integrate seamlessly with SAP while improving procurement governance, contract visibility, supplier management, user experience, process compliance and reporting. This is a software and information-systems requirement, delivered for the buyer’s operations in London. The scope is an integrated end-to-end procurement lifecycle rather than a standalone purchasing or invoicing tool, and includes links between contracts, suppliers, sourcing events and procurement activity. The procurement has reached tender: the buyer invited offers through a selective competitive procedure with negotiation above the applicable threshold. It is intended for small and medium-sized enterprises as well as larger suppliers. The tender submission deadline set by the buyer is 15 October 2026 at 5:00pm. The proposed contract period is 15 October 2027 to 15 October 2030. The estimated value is £100,000 excluding any further qualification or negotiation outcomes. Evaluation will prioritise critical SAP integration capability, followed by contract lifecycle management, user experience and adoption, end-to-end Source-to-Pay functionality, and total cost of ownership. Suppliers must confirm compliance with each mandatory requirement and provide a summary of relevant experience and capabilities. This opportunity suits software providers with a mature enterprise Source-to-Pay or Procure-to-Pay platform and proven SAP integration, including SAP ECC, SAP S/4HANA or SAP Business ByDesign. Strong candidates will offer contract repositories, metadata management, approval workflows, version control, renewal management and links between contracts, suppliers, sourcing and purchasing. The requirement favours suppliers able to support multiple countries, currencies, languages and tax jurisdictions, with experience in global or multi-region organisations. Mandatory assurance requirements include ISO 27001 certification or Cyber Essentials Plus, GDPR compliance, role-based access controls, audit logging, traceability, business continuity and disaster recovery. Suppliers also need comparable large-enterprise customer references, UK-based implementation and support resources, and a credible implementation methodology and global support model. ## Notice Maximus is undertaking a procurement exercise to identify a strategic Source-to-Pay (S2P) platform to support the ongoing transformation of procurement processes across the organisation. The solution will be expected to support an integrated procurement lifecycle, including: * Contract Lifecycle Management (CLM) * Strategic Sourcing * Supplier Management * Procure-to-Pay (P2P) * Invoice Automation * Spend Analytics & Reporting SAP will remain the organisation's finance platform and system of record. The primary objectives of this procurement are to improve procurement governance, contract visibility, supplier management, user experience, process compliance and reporting capabilities while maintaining seamless integration with SAP. Key Evaluation Priorities The evaluation will place particular emphasis on: 1. SAP Integration Capability (Critical) 2. Contract Lifecycle Management (CLM) 3. User Experience and Adoption 4. End-to-End Source-to-Pay Functionality 5. Total Cost of Ownership (TCO) Mandatory Requirements: Suppliers will be required to confirm compliance with all of the following mandatory requirements. Failure to meet any of these criteria may result in exclusion from the next stage of the procurement process. SAP Integration (Critical) * Proven, standard integration capability with SAP ECC and/or SAP S/4HANA, SAP by Design. * Ability to integrate core procurement and financial data. * Demonstrable customer references utilising SAP-integrated deployments. Contract Lifecycle Management (CLM) * Provision of a mature Contract Lifecycle Management capability. * Support for contract repository, metadata management, approval workflows, version control and contract renewal management. * Ability to link contracts with suppliers, sourcing events and procurement activity. 3. Global Operating Model * Ability to support multiple countries, currencies, languages and tax jurisdictions. * Experience supporting global or multi-region organisations. 4. Security & Compliance * ISO 27001 certification / Cyber Essentials Plus * GDPR compliance. * Role-based access controls. * Audit logging and traceability of user activity. * Appropriate business continuity and disaster recovery arrangements. 5. Enterprise-Scale Experience * Demonstrated experience delivering S2P and/or P2P solutions for large enterprise organisations. * Ability to provide relevant customer references for organisations of comparable size and complexity. 6. Delivery & Support Capability * Availability of UK-based implementation and support resources. * Ability to provide ongoing support for global business operations. * Proven implementation methodology and support model. Supplier Response Suppliers are requested to confirm whether they meet each of the mandatory requirements outlined above and provide a brief summary of their relevant experience and capabilities. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b94dec1d-c3c2-4aca-af15-7c5476d9241e | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Competitive procedure with negotiation (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Sep 2026 | | Submission deadline | 15 Oct 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 15 Oct 2027 - 15 Oct 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £100,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MAXIMUS UK SERVICES LIMITED | | Locality | LONDON | | Postcode area | Central London | | Postcode | WC1B 5EH | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI36 Camden | | Local authority | Camden | | Electoral ward | Bloomsbury | | Westminster constituency | Holborn and St Pancras | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 17 Sep 2026 at 16:26 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b94dec1d-c3c2-4aca-af15-7c5476d9241e - 17 Sep 2026 at 15:54 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b94dec1d-c3c2-4aca-af15-7c5476d9241e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b94dec1d-c3c2-4aca-af15-7c5476d9241e 17th September 2026 - Opportunity notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-1904b1e6-b0bd-4525-a2c8-f64dc3886b65. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-1904b1e6-b0bd-4525-a2c8-f64dc3886b65.json.