---
title: "Project: project_3087 - Provision of TRA Meeting Room Phase 2"
ocid: "ocds-b5fd17-19a74204-c9a6-4b69-86a6-86e835d24e51"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-19a74204-c9a6-4b69-86a6-86e835d24e51"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-19a74204-c9a6-4b69-86a6-86e835d24e51.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-19a74204-c9a6-4b69-86a6-86e835d24e51.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DEPARTMENT FOR INTERNATIONAL TRADE"
published: "2024-03-28"
---

# Project: project_3087 - Provision of TRA Meeting Room Phase 2

Buyer: DEPARTMENT FOR INTERNATIONAL TRADE  
Current stage: Award  
OCID: ocds-b5fd17-19a74204-c9a6-4b69-86a6-86e835d24e51

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## Summary

The Department for International Trade has awarded a contract for the provision of TRA Meeting Room Phase 2 services. The project involves conducting Discovery, Design, and Build for improved meeting room experiences at their new office location in Reading, RG1 7EB. The contract, valued at £14,110.11 GBP, was awarded to Avoira UK Limited. The procurement method used was an Open procedure above threshold. The tender period ended on 11th January 2024, with the contract period starting on 28th February 2024 and ending on 28th February 2025.

This procurement opportunity for TRA Meeting Room Phase 2 in Reading, UK, is ideal for businesses offering office and computing machinery, equipment and supplies. Small and medium enterprises (SMEs) looking to provide services related to Microsoft Teams Meeting Room solutions, screens, speakers, microphones, and other office technology equipment would find this tender suitable. Businesses focusing on providing support services and solutions for meeting room conveniences stand to benefit from participating in this open procurement process.

## Notice

TRA wish to procure services to conduct Discovery, Design, and Build for an improved TRA Reading office Meeting Room Experience, with the following scope: - The scope of the project is for 1 large meeting room (11.8m x 5.7m approx.) and 1 medium meeting room (6m x 5.7m) - for the new office on the 1st floor of Premier House, 60 Caversham Road, Reading, RG1 7EB as TRA are moving from their current office (North Gate House, 21-23 Valpy Street, Reading RG1 1AF) in April 2024. - This must be a Microsoft Teams Meeting Room solution. - The Supplier will ensure the solution covers screens, speakers, microphones, pc requirements, touch screen panels and any supporting cabling and stands. - The Supplier shall provide a recommendation for running all-staff hybrid meetings (in person and online) from the large meeting room (best use of screen placement, microphones and speakers) to provide an excellent experience for all attendees (virtual and in-person). - MTR (Microsoft Teams Room) solution required. - A BYOD compatible solution is not required for this requirement. - The Supplier shall provide a Monitor, which can be freestanding, or wall mounted. The Supplier shall indicate their recommended size. - The Supplier shall ensure they do not provide any ceiling mounted devices as a solution - including mics / speakers / cameras. - Bluetooth connectivity is not required, as this is not permitted under TRA cyber security protocols. Wifi and wired-ethernet is acceptable. - The Supplier shall ensure the meeting room camera has the ability to track and zoom in / autoframe on speakers during the meeting. - The Supplier shall provide Desk mounted microphones in preference to wall mounted - The Supplier shall advise their recommended number. - The Supplier shall provide a Soundbar in preference to other speaker solutions. - The Supplier shall include an option for an additional speaker (e.g. at the back of the room / other end of the desk) in their tender response. - The Supplier shall provide a Main touchscreen / control panel for the meeting rooms. - Any PC as part of the solution would need to be configured by TRA (the Requirement Owner) to enrol in InTune and security policies applied. - Installation will be signed off via user acceptance testing which the Requirement Owner will coordinate to coincide with the installation date. - The Supplier shall provide a Support service, required as per Solution Performance Requirements section above.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4638e884-04fb-40da-b0f2-b3e437182f26 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Mar 2024 |
| Submission deadline | 11 Jan 2024 |
| Future notice date | Not specified |
| Award date | 7 Feb 2024 |
| Contract period | 28 Feb 2024 - 28 Feb 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £14,110 |
| Lots value | Not specified |
| Awards value | £14,110 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT FOR INTERNATIONAL TRADE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1A 2DY |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AVOIRA |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture

## Release History

- 28 Mar 2024 at 11:30 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4638e884-04fb-40da-b0f2-b3e437182f26

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/4638e884-04fb-40da-b0f2-b3e437182f26
  28th March 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/3adfb313-42e6-4bf6-ae63-c57eff76f280
  Redacted Contract.

## Provenance

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