---
title: "Document Management System Document Extraction for Migration 2022"
ocid: "ocds-b5fd17-19b0f486-890b-4688-b115-e9b03953f97e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-19b0f486-890b-4688-b115-e9b03953f97e"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-19b0f486-890b-4688-b115-e9b03953f97e.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-19b0f486-890b-4688-b115-e9b03953f97e.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "FOLKESTONE AND HYTHE DISTRICT COUNCIL"
published: "2022-09-05"
---

# Document Management System Document Extraction for Migration 2022

Buyer: FOLKESTONE AND HYTHE DISTRICT COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-19b0f486-890b-4688-b115-e9b03953f97e

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## Summary

The Folkestone and Hythe District Council awarded a contract for a Document Management System Document Extraction for Migration 2022 project, with a value of £38,795. The procurement stage was completed, with the tender period ending on 20th May 2022 and the contract period running from 31st May 2022 to 31st August 2022. The project falls under the services category and was awarded to Civica UK Limited. The buying organisation, Folkestone and Hythe District Council, located in Folkestone, England, oversaw the procurement process.

This tender presents an opportunity for businesses in the data services industry, specifically those involved in document management and migration services. Small and medium enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations can compete for this contract. The project's completion status indicates a potential for similar future opportunities within the public sector for businesses looking to provide data management solutions to local authorities like the Folkestone and Hythe District Council.

## Notice

The last 7 years of documents (equating to approximately 2.5 million documents) to be extracted from the Civica document management system, and converted and migrated to alternative systems (NEC/ Northgate and Locata).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f7a888ed-5b42-4b6d-a0de-95e3fff174fe |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Other - |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Sep 2022 |
| Submission deadline | 20 May 2022 |
| Future notice date | Not specified |
| Award date | 25 May 2022 |
| Contract period | 30 May 2022 - 31 Aug 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £38,795 |
| Lots value | Not specified |
| Awards value | £38,795 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FOLKESTONE AND HYTHE DISTRICT COUNCIL |
| Locality | FOLKESTONE |
| Post town | Canterbury |
| Postcode | CT20 2QY |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ44 East Kent |
| Local authority | Folkestone and Hythe |
| Electoral ward | Folkestone Central |
| Westminster constituency | Folkestone and Hythe |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72300000 - Data services

## Release History

- 5 Sep 2022 at 15:15 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f7a888ed-5b42-4b6d-a0de-95e3fff174fe

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/f7a888ed-5b42-4b6d-a0de-95e3fff174fe
  5th September 2022 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.folkestone-hythe.gov.uk/your-council/council-information/contracting

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-19b0f486-890b-4688-b115-e9b03953f97e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-19b0f486-890b-4688-b115-e9b03953f97e.json.